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Approved at the December 19, 2013 Board of Trustees Meeting

SCLS Board of Trustees
November 22, 2013 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, N. Brien, J. Carter, F. Cherney, P. Cox, L. Davis-Brown, J. Harrington, T. Iaccarino, J. Krems, S. Martin, K. Michaelis, M. Nelson, H. O’Donnell, G. Poulson, J. Pugh
Also Present:  K. Goeden, M. Van Pelt, C. Baumann
Absent:  S. Carter
Excused: M. Furgal, D. Heimstead, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  Corey Baumann, Delivery Services Coordinated was introduced.
  2. Changes/additions to the agenda: None.
  3. Requests to address the board:  None

Minutes:  P. Cox noted WI Library Legislative day is 2/11/2014 (not 2013) and J. Harrington requested that the following be added to the minutes:  Leadership Greater Madison (LGM) is working with Madison Regional Economic Partnership (MADRep) to assume long term responsibility to help improve minority and young professional participation on volunteer boards, committees, and commissions.  J. Ashford moved approval of the October 24, 2013 minutes as amended.  M. Nelson seconded.  Motion carried.

Bills for Payment/Financial Statements:
M. Nelson reviewed the bills for payment in the amount of $505,493.66 and moved approval.  L. Davis-Brown seconded.  Motion carried. 

Board Member Biographies: 
L. Davis Brown and H. O’Donnell provided their biographies.

Presentation:  Corey Baumann:  Corey introduced himself as the newly hired delivery coordinator.  He is working with SCLS staff and is meeting with Bruce Smith to discuss the budget and help acclimate himself to the position.

Committee Reports: 
Advocacy:  M. Nelson noted WI Library Legislative Day is 2/11/14.  All are encouraged to register and attend –Talking points are available from the SCLS website and/or Mark Ibach.  The WLA website offers “legislative alerts”.  National Library Day in Washington D.C. will be May 5 & 6.  SCLS will pay for one trustee to attend.  Applications were included in the board packet. 

Action Items:  None

SCLS Foundation Report:  The cornerstone event went well and there was much support for the honorees.   A big thanks to Janet Pugh for all of her help with the food, wine and decorations at the event.  The foundation raised over $13,000 this year. 
All of the foundation members have signed the revised contracts. 
J. Carter noted the Culvers restaurant in Portage donated the proceeds from one day of business to the Portage Public Library. 

Circulation and ILL Statistics:  No report.

System Director's Report:  M. Van Pelt discussed the All Directors meeting which was held at MPL on November 21st.  The Directors (almost unanimously) agreed to participate in the Overdrive Advantage program.  This program allows our system to purchase additional titles of popular items, including some titles not available in the regular Overdrive collection.  These additional titles will only be available to our system and we hope to start this program next month. V. Teal Lovely discussed Koha Development and Plumer Lovelace, Director of WLA, gave a presentation on how to gain support for libraries in tough times.  Plumer also noted WLA is providing funding for a statewide marketing program.
Directors received tours of the Madison Public Library which included the “Bubbler Room”.  Go to to see what it is!

SCLS has signed 2 contracts for collaborative consulting services with the Southwest Wisconsin Library System (SWLS) and Arrowhead Library System. 

Portage County Public Library signed a letter of commitment to join LINKcat in 2014!

The Koha Evaluation begins December 1st and will continue for 2 weeks. 

Administrative Council (AC) Report:   The November 21, 2013 All Directors notes may be viewed here:

Other Business:  
a. National Library Legislative Day:  Those interested in attending, please submit your application to Mark Ibach by December 19th.  SCLS will pay for one trustee to attend the event in Washington D.C. on May 5 & 6.

b. Strategic Plan:  J. Harrington provided an update on the process.  M. Van Pelt is working on a SWOT analysis and a draft of the strategic plan will be provided to the board in December.  

Information sharing:  None

The next board meeting will be held on Thursday, December 19th at 12:15 p.m. at SCLS Headquarters.

Meeting adjourned at 1:21 p.m. 
Heidi Moe, Recorder