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Approved at the October 24, 2013 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
September 26, 2013 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, N. Brien, J. Carter, S. Carter, M. Furgal, J. Harrington, T. Iaccarino, J. Krems, S. Martin, M. Nelson, H. O’Donnell, G. Poulson,
Also Present:  K. Goeden, M. Van Pelt
Absent:  B. Fetty
Excused:  F. Cherney, P. Cox, L. Davis-Brown, K. Michaelis, J. Pugh, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:34 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  G. Poulson moved approval of the August 22, 2013 minutes.   S. Martin seconded. Motion carried.

Bills for Payment/Financial Statements:
J. Harrington reviewed the bills for payment in the amount of $128,270.07 and moved approval.  N. Brien seconded.  Motion carried. 

Board Member Biographies: 
M. Nelson presented her biography.

Committee Reports:  None

Action Items: 
Approval of 2014 Annual System Plan:
  G. Poulson moved approval of the 2014 Annual System Plan as presented.  M. Nelson seconded.  Motion carried.

Approval of Revised 2014 SCLS Budget:  J. Ashford moved approval of the revised 2014 SCLS Budget.  M. Nelson seconded.  Motion carried.

SCLS Foundation Report:  M. Van Pelt noted three sponsors have donated $1,500 total towards the Cornerstone event which takes place at the Madison Public Library November 7th from 5:30 – 7 p.m.   Everyone is welcome to attend.

Circulation and ILL Statistics:  No report.

System Director's Report:  M. Van Pelt noted the local news has been reporting on the Madison Central grand opening and they tout the availability of wi-fi and the 100 PCs.  SCLS Technology and ILS staff worked hard to make sure that everything was in place for the grand opening festivities.   In addition to wi-fi and the PCs, they also worked on a printing solution, the conversion of 1000's of items and holds in Koha, the self checks and gates, the MUFN network and more.  This is the largest opening project SCLS has ever done.  It was at times very difficult and there were many hurdles but they opened on time and the technology and ILS work was done well in advance! 

Administrative Council (AC) Report:  The AC recommended approval of the 2014 System Plan to the SCLS Board of Trustees and also discussed the November All Directors agenda.  The September 19, 2013 Minutes may be viewed here: 
http://www.scls.info/committees/ac/index.html.

Other Business:  
The November Board meeting will be held Friday, 11/22 instead of Thursday, 11/28.  The December board meeting will be held Thursday, December 19th, instead of Thursday, December 26th.  Both will be at SCLS headquarters at 12:15.

Information sharing: 
H. O’Donnell noted he had knee replacement surgery and has gone through physical therapy and is on the mend!  Glad to have you back Hugh!

Meeting adjourned at 1:00p.m. 
Heidi Moe, Recorder

BrdMin09-26-2013