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Approved at March 28, 2013 meeting

SCLS Board of Trustees
Minutes
February 28, 2013 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, N. Brien, J. Carter, S. Carter, F. Cherney, P. Cox, L. Davis-Brown, J. Harrington, J. Krems, S. Martin, K. Michaelis, M. Nelson, G. Poulson, J. Pugh
Also Present:  M. Van Pelt, K. Goeden
Absent: M. Larson,  B. Fetty
Excused: T. Iaccarino, P. Westby, H. O’Donnell

Call to Order: J. Harrington, President, called the meeting to order at 12:20 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: J. Ashford moved approval of the January 24, 2013 minutes, G. Poulson seconded.   Motion carried.

Bills for Payment/Financial Statements:
G. Poulson & P. Cox reviewed the bills for payment in the amount of $382,377.93 and moved approval.  L. Davis-Brown seconded.  Motion carried. 

Board Member Biographies:  At each board meeting, a trustee will present a brief biography with specific questions to help others learn a little bit about them.   J. Harrington and J. Carter presented their biographies.  P. Cox and G. Poulson will present at the March meeting.  As members present their stories, it would be appreciated if a written copy could be given to Heidi Moe for the minutes and SCLS on-line newsletter.

Presentation:  Kerrie Goeden, HR/Finance Consultant, presented the SCLS financial reports.  You may find her documentation here.

Committee Reports
Advocacy:  M. Van Pelt, G. Poulson, and P. Cox attended Library Legislative Day and shared their personal experiences of meeting with their representatives.
G. Poulson and M. Van Pelt will be attending National Library Legislative Day in Washington D.C. in May.

Action Items:  Approval to remove Facilities Committee as a standing committee:   N. Brien moved approval to remove the Facilities Committee as a standing committee.  J. Ashford seconded.  Motion carried.

SCLS Foundation Report:  M. Van Pelt noted the Foundation Board held its annual meeting in January and chose the portfolio for the assets transferred to First Business Bank.  M. Van Pelt sent an email to the foundation members inviting them to attend the Foundation meetings and also noted a new citizen representative, Peter Kaland of Columbus, was elected to the Foundation Board.  T. Frankland is working on creating a broader wealth management policy.  The foundation currently holds over $120,000.  The contracts with the member libraries are being re-written with updates reflecting the move to First Business Bank and the reduced administrative fee.
The 2013 slate of officers is:  Trish Frankland – President, Janet Pugh – Vice President, Martha Van Pelt – Secretary, and Peter Hamon – Treasurer. 

Circulation and ILL Statistics:  No report.

System Director's Report:  M. Van Pelt noted the annual report is finished and has been sent to DPI.  An interesting statistic shows an 18% increase in registered patrons in the system! 
Future reports to the board will include the exemptions report (pertaining to the bills for payment), a Consultant report, Delivery report and Technology/ILS report as well as a listing of meetings and activities of the System Director.
The Mount Horeb Public Library has opened its borders to the Southwest Wisconsin Library System, eliminating fees to those patrons outside SCLS.
The director at the Kraemer Library and Community Center, Plain, is now in compliance.
Bill Fetty has been appointed as a Dane County representative to the SCLS Board.
The All-Directors meeting will be held March 21st at the DeForest Area Public Library.
The University has reduced their number of delivery days from 5 to 4 days a week, which reduces the amount of funding SCLS receives.  This will have an effect on the member libraries.
LSTA funding will be reduced in 2013.
WiLS is looking into a different funding model for library systems, which may result in higher fees.

Administrative Council (AC) Report:  
The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.

Other Business: None

Information sharing:
 
SRLAAW Retreat:  M. Van Pelt and J. Pugh shared their experiences at the SRLAAW retreat.

Meeting adjourned at 1:40 p.m. 
Heidi Moe, Recorder