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Approved at the May 22, 2014 Board of Trustees Meeting

SCLS Board of Trustees
April 24, 2014 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, J. Carter, F. Cherney, P. Cox, L. Davis-Brown, J. Harrington, J. Healy-Plotkin, D. Heimstead, M. Hokamp, T. Iaccarino, J. Krems, M. McCarville, K. Michaelis, M. Nelson, G. Poulson, J. Pugh
Also Present:  Ben Miller, Director of Sauk City Public Library, M. Van Pelt
Excused: M. Furgal, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  Jamie Healy Plotkin was introduced as the newly elected MPL representative to the board.
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  A motion was made to approve the March 27, 2014 minutes.  Motion seconded and carried.

Bills for Payment/Financial Statements:
J. Ashford reviewed the bills for payment in the amount of $390,873.53 and moved approval.  Motion seconded and carried. 

V. Teal Lovely discussed the Overview of Internet Services at SCLS.  You may view the handout here.

Committee Reports: 
M. Nelson shared a handout of “Ten Easy To Do Political Campaign Activities”.  J. Krems shared an article from the WSJ dated April 13, 2014 “Library achieved, one cookie at a time”, which relates to the Cambridge Public Library fundraising for a new library.

Personnel/Budget & Finance:  K. Michaelis noted the committee met to discuss the 2015 Budget & SCLS staff salary review. 

Action Items:  None

SCLS Foundation Report:  M. Van Pelt noted the board will meet following the April SCLS Board meeting to discuss 2015 disbursement projects and the Cornerstone event.

Circulation and ILL Statistics:  

System Director's Report: 
M. Van Pelt noted the Koha 14.8 upgrade has been completed. 
The AC approved the 2015 Cost Formula recommendation.  B. Miller, Chair of AC, discussed the handout outlining the formulas which will be used to apportion costs for the SCLS shared services (technology infrastructure, network services, pc support, and ILS services).
M. Van Pelt and Julie Chase, Director of DCLS, have created a draft of the updated member library agreement, which needed to be changed because of the 2015 cost formula recommendation approval.  A copy of the agreement will go to the Cost Formula Work Group to review and revise and then it will be presented at the All Director’s meeting in May.  The agreement will also be reviewed by a lawyer and then be presented to the SCLS Board.

The May 15th All-Director’s meeting will focus on discussing the 2015 budget scenarios. 

SCLS Policy Reconsideration Process:  M. Van Pelt provided the board with a draft of a document outlining the formal procedure for member libraries to “appeal” a policy decision made by a SCLS Committee.  If a member library disagrees with a policy decision that has been approved, the library may submit a written request, with specific items included in that request, and a specific procedure will be followed by SCLS to address the request.  The board agreed that it would be beneficial to include a statement to reflect that the board would appreciate the opportunity to speak to the representative presenting the complaint to allow for discussion/clarification.

SCLS Strategic Plan:  A draft of the strategic plan was included in the board packet.  There was discussion by the board and suggestions were provided to make a couple of minor changes.  M. Van Pelt will take those suggestions and provide a revised copy to the staff and SCLS member libraries.  It will come back to the board for final approval.  If the board members see any word changes they feel would be appropriate in the plan, please contact M. Van Pelt.

Administrative Council (AC) Report:   
The AC Minutes may be viewed here:

Other Business:  None.

Information sharing:  J. Harrington inquired whether the board members who attended Library Legislative Day would be willing to share their experience with the board at a future meeting.  She will email those members with more information.

The next board meeting will be held on Thursday, May 22nd at SCLS Headquarters.

Meeting adjourned at 1:24 p.m. 
Heidi Moe, Recorder