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Approved at the June 26, 2014 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
May 22, 2014 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, J. Carter, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, T. Gramling, J. Harrington, J. Healy-Plotkin, T. Iaccarino, N. Long, K. Michaelis, M. Nelson, G. Poulson,
Also Present:  K. Goeden, M. Van Pelt, D. Odahl & Erin Ezdon, Wegner CPAs & Consultants
Absent:  N. Brien, D. Heimstead, M. Hokamp, M. McCarville
Excused: J. Krems, J. Pugh, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  David Odahl and Erin Ezdon, Wegner CPAs & Consultants, were introduced as well as the newly elected Columbia County representative to the board, Nancy Long, and the newly appointed Sauk County Alternate to the board, Tut Gramling.
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  A motion was made to approve the April 24, 2014 minutes.  Motion seconded and carried.

Bills for Payment/Financial Statements:
G. Poulson reviewed the bills for payment in the amount of $169,197.87 and moved approval.  T. Iaccarino seconded and carried. 

Presentation: 
2013 Audit – Dave Odahl, Wegner, CPAs & Consultants presented the audit report and its financial statements.  Discussion and questions followed.  The board will take action on the audit at the June meeting.

Committee Reports: 
Advocacy: 
A new link will be included on the SCLS Board page for board trustees to contact their individual  legislators.  H. Moe will be creating the links and will send an email to the board when it is completed.  M. Van Pelt discussed the U.S. Freedom Act and well as the Workforce Investment Act.
K. Michaelis noted Kathy Pletcher would be able to provide an advocacy workshop for the board and member trustees August 26th.  It was suggested the workshop could be held at 2 p.m. (following the board meeting).  Member trustees will be invited to attend and depending on the size, the workshop may need to be held outside of SCLS Headquarters. 
K. Michaelis also noted the Nicolet Library System is offering web based seminars for Wisconsin Trustee Training.  There will be four seminars offered, with the first beginning August 18th.  They will be recorded as well.
 
Action Items: 
a. Resource Library 2015 Services Agreements:  J. Ashford moved approval of the Resource Library 2015 Services Agreements.  P. Behling seconded.  Motion carried.
b. Cost Formula for 2015:  G. Poulson moved approval of the cost formula for 2015.  M. Nelson seconded.  Motion carried.
c. Agreement to Participate in SCLS Technology Services:  P. Behling moved approval of the Agreement to Participate in SCLS Technology Services.  J. Ashford seconded.  Motion carried.

SCLS Foundation Report:  M. Van Pelt noted the Cornerstone event will be held November 20th at the 5100 Restaurant in McFarland.  The All Directors meeting will be held earlier that day at the McFarland Public Library.  J. Harrington noted the board will be sent the current foundation donor list and has requested that the board add their list of friends as well.  

Circulation and ILL Statistics:  

System Director's Report:  M. Van Pelt noted the Columbus Public Library was selected to be one of 10 public libraries nationwide to receive funding to participate in the Libraries Transforming Communities training program. 
PCPL will be going live on LINKcat Tuesday May 27th!
M. Van Pelt attended the Sauk County Library Board meeting in Spring Green.  Rock Springs Public Library has decided it will be pulling out of LINKcat in 2015 due to costs.  M. Van Pelt, M. Ibach and V. Teal will be meeting with the Rock Springs Board of Trustees on June 9 to discuss the withdrawal.  Lee Schauer, Director of Rock Springs Library has submitted her resignation effective May 31th.
The UW has agreed to continue 4 day delivery service and will sign the new contract in June.

Discussion:
a. Set November board meeting date for the 21st . 
The board will vote on changing the November meeting date from the 27th to the 21st at the June meeting.  It was suggested the December board meeting could be changed to the 19th or perhaps cancel the December meeting.  J. Harrington will look into the bylaws to determine whether the board is required to meet each month or if the executive committee could approve the bills for payment, etc.  It will be discussed at the June meeting.

Administrative Council (AC) Report:   
The AC Minutes may be viewed here:  http://www.scls.info/committees/ac/All%20Directors/index.html

Other Business:  None.

Information sharing: 
MPL is offering the Yahara Music Library (yaharamusic.org) to the public to stream and download for free.

The next board meeting will be held on Thursday, June 26th at SCLS Headquarters.

Meeting adjourned at 1:43 p.m. 
Heidi Moe, Recorder

BOT/Minutes/5-22-2014