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Approved at the July 24, 2014 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
June 26, 2014 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, F. Cherney, P. Cox, M. Furgal, T. Gramling, J. Harrington, J. Healy-Plotkin, T. Iaccarino, J. Krems, K. Michaelis, M. Nelson
Also Present:  M. Van Pelt, K. Goeden
Absent:  
Excused: J. Carter, L. Davis-Brown, D. Heimstead, M. Hokamp, N. Long, M. McCarville, G. Poulson, J. Pugh, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:21 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  P. Behling moved approval of the May 22, 2014 minutes.  Motion seconded and carried.

Bills for Payment/Financial Statements:
M. Furgal reviewed the bills for payment in the amount of $308,752.97 and moved approval.  Motion seconded and carried. 

Presentation: 

2014 Mid-Year Budget:  K. Goeden discussed the details and changes in the mid-year budget.
SCLS Strategic Plan:  M. Van Pelt noted SCLS staff and several SCLS board members put much time into creating and updating the plan, which has also been reviewed by the Administrative Council.  The updates were shared with the board and input was received.  M. Van Pelt requested that the approval of the Strategic Plan be postponed until the July board meeting.

Committee Reports: 
Advocacy: 
M. Nelson recommended the board go to the ALA website to view the legislative alerts and also noted the SCLS website now has a link for each board member to contact their legislators.

Budget/Finance/Personnel:  K. Michaelis noted the committee met to discuss the 2014 mid-year Budget and the preliminary 2015 Budget.  The committee recommended approval of the 2014 mid-year budget to the board.  Also noted was that the 2015 budget will balance with no use of the general contingency!

Action Items: 
2013 Audit:  M. Nelson moved approval of the 2014 audit.  T. Iaccarino seconded.  Motion carried.
2014 Mid-year budget:  K. Michaelis moved approval of the 2014 mid-year budget.  J. Ashford seconded.  Motion carried.
Set 11/21/2014 and 12/19/2014 as November and December Board meeting dates:  J. Ashford moved approval.  P. Behling seconded.  Motion carried.
Cataloging Contract with Madison Public Library:  M. Furgal moved approval of the cataloging contract with MPL.  P. Cox seconded.  Motion carried.
SCLS Policy Reconsideration:  N. Brien moved approval of the SCLS Policy Reconsideration.  J. Ashford seconded.  Motion carried.
SCLS 2014-2017 Strategic Plan:  This will be presented for approval at the July board meeting.
Review of SCLS Bank account structure and FDIC insurance:  K. Goeden, HR & Finance Coordinator, suggested the bank account structure and FDIC insurance be reviewed annually.  A large portion of the SCLS funds are currently held in a money market of which $250,000 is insured.  SCLS is able to move another $250,000 to the First Business Bank branch in Milwaukee and have that amount insured, which will be done.   If SCLS participated in the “sweep account”, all of the holdings, in amounts of $250,000, could be distributed to several different banks in order to receive insurance, but there would be a loss of interest in the amount of $7,800 to do so.  The SCLS Finance Committee discussed this and felt that bank ratings are strong and the money market is safe to continue with the current practices.  K. Goeden will continue to check the bank ratings on a monthly basis.  N. Brien moved to continue with SCLS current banking practices.  Motion was seconded and carried.

SCLS Foundation Report:  M. Van Pelt noted there is a “Donate Now” button on the SCLS and SCLS Foundation websites which will allow credit card donations to the SCLS Foundation.  A laptop will be set up at the Cornerstone event for those who would like to donate with a credit card.  For any trustees that have not created their list for donors to the Cornerstone event, please send the list to Heidi Moe.

Circulation and ILL Statistics:  

System Director's Report:  M. Van Pelt noted Kris Daugherty has resigned as Director of the Poynette Public Library and Lee Schauer resigned as Director of the Rock Springs Public Library.  Mary Friesen, former director at the Wyocena Public Library, is acting as Interim Director at Rock Springs.
Shawn Brommer, YS and Outreach Consultant, has been chosen to serve on the Newbery Award Committee!
PCPL is now live on Koha.

Discussion:  None

Administrative Council (AC) Report:   
The AC Minutes may be viewed here:  http://www.scls.info/committees/ac/All%20Directors/index.html

Other Business:  None.

Information sharing:  None

The next board meeting will be held on Thursday, July 24th at SCLS Headquarters.

Meeting adjourned at 1:36 p.m. 
Heidi Moe, Recorder

BOT/Minutes/6-26-2014