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Draft copy subject to approval at the August 28, 2014 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
July 24, 2014 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, J. Carter, P. Cox, L. Davis-Brown, J. Harrington, J. Healy-Plotkin, M. Hokamp, T. Iaccarino, N. Long, K. Michaelis, M. McCarville, M. Nelson, G. Poulson,
Also Present:  M. Van Pelt
Absent:  N. Brien, D. Heimstead
Excused: F. Cherney, M. Furgal, T. Gramling, J. Krems, J. Pugh, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  P. Behling moved approval of the June 26, 2014 minutes.  Motion seconded and carried.

Bills for Payment/Financial Statements:
T. Iaccarino reviewed the bills for payment in the amount of $90,324.87 and moved approval.  M. Nelson seconded and carried. 

Presentation: 
Library Innovation Subcommittee, Rose Ziech – You may view her presentation here.

Committee Reports: 
Advocacy: 
M. Nelson reminded the board to register for the program “How to Improve Library Visibility in your Community”, which will take place August 28th from 2-4 at SCLS HQ (following the SCLS Board meeting).  There are also trustee training webinars available August 18 – 21.  You will find them here:  www.scls.info/calendar

Action Items: 

  1. 2015-2018 SCLS Strategic Plan:  M. Van Pelt discussed the changes that have been made to the strategic plan.  Discussion followed.  K. Michaelis moved approval of the 2015 – 2018 SCLS Strategic Plan as presented.  P. Cox seconded.  Motion carried.

SCLS Foundation Report:  M. Van Pelt noted the foundation board will meet following the SCLS Board meeting to discuss the Cornerstone event details as well as the Community Shares of Wisconsin membership application.  The Cornerstone event will be held November 20th at the 5100 Restaurant in McFarland and there is a “donate now” link on the SCLS website for those interested in contributing to the foundation with a credit card.

Circulation and ILL Statistics:  

System Director's Report:  M. Van Pelt noted the Lester Public Library of Arpin may be interested in joining the SCLS Foundation.
Julie Chase, Director of DCLS, will be retiring December 5, 2014. 
Sixty percent of SCLS libraries have migrated to Office 365 email and it has allowed libraries to pick their own domain name specific to their library.
The Rock Springs Public Library board voted to continue to stay in LINKcat.
The SCLS Board acknowledged receipt of the email sent to them from Diana Skalitzky, Director of the Marshall Public Library, regarding the Koha downtime.  The board was reassured that SCLS staff responded to Diana’s email.  There was discussion regarding protocol, wiki updates available to member libraries regarding the Koha status, and the procedure for responding to member libraries directly emailing the SCLS board.  The board requested that M. Van Pelt and SCLS staff continue to respond to future emails, should they occur, and let the board know that the correspondence has taken place.  M. Van Pelt shared the 2013 statement concerning system effectiveness submitted by the Sun Prairie Public Library, which was provided by DPI.

Administrative Council (AC) Report:   B. Miller noted the 2015 delivery, technology, ILS, and Library Online fees were approved at the July All Directors meeting.  There was discussion about opening OverDrive to non-SCLS card holders.  Fiscal control and customer service were the talking points in the pros and cons of opening overdrive to non-SCLS users.  There may be a way to open Overdrive to the rest of the state while keeping the Advantage titles available for SCLS patron use only.  The directors will discuss this again at the November All Directors meeting.  The AC Minutes may be viewed here:  http://www.scls.info/committees/ac/All%20Directors/index.html

Other Business:  None.

The next board meeting will be held on Thursday, August 28th at SCLS Headquarters.

Meeting adjourned at 1:30 p.m. 
Heidi Moe, Recorder

BOT/Minutes/7-24-2014