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Draft copy subject to approval at the January 26, 2017 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
December 22, 2016 12:15 p.m.
SCLS Headquarters

Present: P. Behling, F. Cherney, P. Cox, M. Furgal, J. Healy-Plotkin, D. Heimstead, N. Long, K. Michaelis, M. Nelson, P. Nelson, R. Owens, A. Weier
Also Present:  M. Van Pelt, K. Goeden
Absent:  
Excused: J. Ashford, H. Bauman, N. Brien, J. Harrington, M. Hokamp, N. Hughes, L. Sipiorski

Call to Order: P. Cox, President, called the meeting to order at 12:17 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None


P. Cox noted J. Carter has resigned from the board.  He represented Dane County.  People interested in applying for his spot may apply at the following address.
https://www.countyofdane.com/unified/forms/application.aspx

Minutes
:  A motion was made to approve the November 18, 2016 minutes.  Motion seconded and carried.
 
Bills for Payment/Financial Statements:
P. Behling reviewed the bills for payment in the amount of $74,121.74 and moved approval. P. Nelson seconded.  Motion carried. 

Financial statements: 
K. Goeden

Presentation: 
Corey Baumann, Coordinator of Delivery Services and member of the PLSR Delivery Work Group.  You may view the power point here.

Committee Reports

a. Personnel:  K. Michaelis noted the Committee recommends approval of action item a. to provide a 2016 bonus to all SCLS staff.

b. Advocacy:  M. Nelson encouraged the board to attend WI Library Legislative Day February 21st at the Concourse Hotel in Madison.
If a board member is interested in going to Washington D.C. for the National Legislative Day, please submit the application prior to the January Board meeting.  The committee will announce the candidate chosen to attend at the January meeting.
A. Weier has been appointed to the WLA L D & L committee. 

c. Nomination Committee:  Candidates for 2017 offices

    1. President: K. Michaelis
    2. Vice President: M. Nelson
    3. Secretary: J. Ashford
    4. Treasurer: N. Long


Please submit your choices for committees to Heidi Moe even if you want to stay on your current committee.

Action Items:

a. Approval of 2016 bonuses for all SCLS staff:  On behalf of the Personnel Committee, K. Michaelis moved approval of the recommendation to award 2016 bonuses for all SCLS staff.  A. Weier seconded.  Motion carried.

b.Eliminate the cap on sick time accrual effective 1/1/2017:  On behalf of the Budget/Finance/Personnel Committee, K. Michaelis moved approval of the recommendation to eliminate the cap on sick time accrual during active employment effective 1/1/2017.  The cap would only apply to the amount retained at retirement. M. Furgal seconded.  Motion carried.

c. SCLS Purchasing Policy:  R. Owens moved approval of the amended purchasing policy as presented.  A. Weier seconded.  Motion carried.

d. Complete & submit survey for PLSR Work Groups’ models.
The board had an in-depth discussion regarding the future of public library systems in Wisconsin and their concerns.  As a board they summited the following comments to the PLSR survey under the General Comments option and did not single out a specific work group:

Don’t be tied to the past.  Please be open to new ways of doing things.  Take a holistic view.  Keep the needs of the libraries priority one.  The current structure and number of systems was not based on logic or efficiency – let the old ways go.

We are supportive of the goal to provide equal access to all system services for all libraries.

If we are standardizing services across the state, doesn’t this mean some systems will have to offer fewer services to meet the lowest common denominator?

We value the local expertise housed in our public libraries.

Need to gain input directly from libraries and patrons – what do they want?

SCLS Foundation Report:  Because of the 1:30 pre- audit meeting with the Budget & Finance Committee– the Foundation meeting will start at 2 p.m.  M. Van Pelt surveyed members to determine which member libraries have a 501c(3) and all but nine libraries do. 
M. Van Pelt will check with the Foundation Board to see if they would like First Business Bank to speak at the All Directors March meeting regarding member libraries joining the Foundation.

System Director's Report:  Jody Hoesly has been offered the position of Data Services Consultant.

Administrative Council (AC) Report:
  Met December 15.  You may view the minutes here:  http://www.scls.info/committees/ac/index.html

Other Business:
None

Information Sharing:  R. Owen requested an agenda item for next month; consideration of having a policy for living wage for SCLS employees.  This will go to the Budget/Finance/ Personnel Committee.

The next board meeting will be held on January 26, 2017.  The potluck lunch will begin at 11:30.

Meeting adjourned at 1:55 p.m. 
Heidi Moe, Recorder

BOT/Minutes/12-21-2016