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Draft copy subject to approval at the April 24, 2014 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
March 27, 2014 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, S. Carter, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Krems, S. Martin, M. McCarville, K. Michaelis, M. Nelson, G. Poulson, J. Pugh
Also Present:  M. Van Pelt
Absent:  
Excused: N. Brien, J. Carter, J. Harrington, D. Heimstead, M. Hokamp, T. Iaccarino, P. Westby

Call to Order: P. Cox, V. President, called the meeting to order at 12:17 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  J. Ashford moved approval of the February 27, 2014 minutes.  Motion seconded and carried.

Bills for Payment/Financial Statements:
P. Behling reviewed the bills for payment in the amount of $130,098.73 and moved approval.  S. Martin seconded.  Motion carried. 

Board Member Biographies: 
P. Behling and J. Pugh presented their biographies. 

Committee Reports: 
Advocacy: 
M. Nelson noted National Library Week is April 13 – 19. 
Personnel:  K. Michaelis noted the committee met to discuss and approve the system director’s 2014 goals.  The committee will meet again in July for the mid-year review of the system director’s goals.
Changes to the employee handbook were also reviewed.  There were three specific additions to the handbook (page 16 – no call/no show, page 19 – exempt employee salary deduction policy, and page 37 – employee grievance procedures). 

Action Items: 
Approval of the 2014 SCLS Employee Handbook Revisions:    On behalf of the personnel committee, K. Michaelis moved approval of the 2014 SCLS employee handbook revisions.  S. Martin seconded.  Motion carried.

SCLS Foundation Report:  No report.

Circulation and ILL Statistics:  There was an error in the 2013 YTD circulation statistics vs. 2014 YTD.   A revised copy will be sent to the board members.

System Director's Report:  M. Van Pelt noted MPL received a $1,000 donation from a patron to put towards Overdrive.  SCLS was awarded a grant in the amount of $2,000 from the Magic Pebble Association and Marshfield contributed $15,000 toward this project.  To date, almost $50,000 has been contributed toward OverDrive Advantage! 
SCLS and its member libraries will be migrating to Office 365 for email and calendaring.
Sheri Carter will be replaced by Jamie Healy-Plotkin as the MPL representative and Sue Martin’s term on the board expires with the April election.
Samuel Streiffer is doing a 12 week internship at SCLS HQ migrating member library website software to Drupal.
The system effectiveness survey from the annual report was included in the board packet.  The board discussed the responses.

Administrative Council (AC) Report:
  J. Pugh attended the All Director meeting in March and shared her observations with the board.  The AC Minutes may be viewed here:  http://www.scls.info/committees/ac/All%20Directors/index.html

Other Business:  None.

Information sharing:  S. Martin noted the Columbia County Library Advocate of the year will go to Mrs. Wills, a trustee of the Columbus Public Library.  Because of her donation, the Columbus Public Library will be able to create an outdoor “wifi” garden and a parking lot next to the library.

The next board meeting will be held on Thursday, March 27th at SCLS Headquarters.

Meeting adjourned at 1:24 p.m. 
Heidi Moe, Recorder

BOT/Minutes/3-27-2014