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Draft copy subject to approval at the July 23, 2015 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
June 25, 2015 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, J. Carter, P. Cox, M. Furgal, M. Hokamp, Nan Hughes, J. Krems, N. Long, M. McCarville, K. Michaelis, M. Nelson, R. Owens
Also Present:  M. Van Pelt, K. Goeden
Absent:  D. Heimstead,
Excused: H. Bauman, F. Cherney, T. Gramling, J. Harrington, J. Healy-Plotkin, K. Rattunde

Call to Order: P. Cox, President, called the meeting to order at 12:20 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  M. Furgal moved approval of the May 28, 2015 minutes.  J. Carter seconded.  Motion carried. 
 
Bills for Payment/Financial Statements:
J. Krems reviewed the bills for payment in the amount of $396,581.28 and moved approval.  Motion seconded and carried. 

Presentation: 
2015 Mid-Year Budget:  J. Carter noted the Budget/Finance & Personnel committee met to review the mid-year budget as well as salary recommendations.  The committee determined that Option 2, which was recommended by the management staff to keep member library fees down, was the one they would present for approval to the board.  Option 2 will focus on wage grid adjustments for Delivery staff only and does not include a cost of living increase for staff.  K. Schneider indicated the board would like to do more for all staff and a reevaluation will occur at the 2016 mid-year budget.  N. Brien noted the public sector is taking a hit with salaries and benefits and would like the board to take a position to support the staff.  She suggested creating a document of the support to advocate to the legislators.


Committee Reports: 

  1. Advocacy: M. Nelson- the state budget has not been signed yet but will not affect the WLA provisions.

  2. Budget/Finance & Personnel:  (see above)

Action Items: 

  1.  Approval of resolution to annex Hutchinson Memorial Library of Randolph into system:  K. Schneider moved approval of the resolution to annex Hutchinson Memorial Library into SCLS.  Motion seconded and carried.
  2. Approval of 2014 Audit:  R. Owens moved approval of the 2014 Audit.  J .Ashford seconded.  Motion carried.
  1. Approval of 2015 Mid-year budget: J. Carter moved approval of the 2015 mid-year budget on behalf of the Budget/Finance/Personnel committee.  N. Brien seconded. Motion carried.

  2. Approval of Cataloging Contract with Madison Public Library:  N. Brien moved approval of the Cataloging Contract with MPL.  N. Long seconded.  J. Carter abstained.  Motion carried.

SCLS Foundation Report:  Pat Townsend has agreed to be the Cornerstone award recipient and has submitted her biography and possible donor names.  The July All Directors meeting will have a computer available for the directors to submit nominations for awards at the Cornerstone.

Circulation and ILL Statistics
:

System Director's Report:  M. Van Pelt noted Svetha Hetzler has been hired as the Director of the Sun Prairie Public Library and Kathleen Koziak as Director of the Spring Green Public Library.

Discussion: The board discussed what is happening with Dodge and Washington County now that Jefferson County and the Randolph Library have left the Mid-Wisconsin Library System.  If Dodge decides to leave, they could join SCLS or Winnefox and Washington County could join Eastern Shores or Waukesha but neither have to join another system.

Administrative Council (AC) Report:   Met June 18, 2015.

Other Business:  None

Information Sharing:  R. Owens noted the Friends of the Sun Prairie Public Library is looking for an artist to create a statue for the library.

The next board meeting will be held on Thursday, July 23, 2015

Meeting adjourned at 12:55 p.m. 
Heidi Moe, Recorder

BOT/Minutes/6-25-2015