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Draft copy subject to approval at the December 19, 2014 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
November 21, 2014 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, J. Carter, F. Cherney, P. Cox, L. Davis-Brown, T. Gramling, J. Harrington, T. Iaccarino, J. Krems, N. Long, K. Michaelis, M. Nelson, G. Poulson, J. Pugh
Also Present:  M. Van Pelt, K. Goeden, M. Ibach
Absent:  M. Furgal, M. Hokamp, M. McCarville
Excused: D. Heimstead, J. Healy-Plotkin, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  Beverly Cherney, wife of Cornerstone recipient, Francis Cherney, was introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  G. Poulson moved approval of the October 23, 2014 minutes.  J. Ashford seconded. Motion carried.  J. Harrington abstained.

Bills for Payment/Financial Statements:
K. Michaelis reviewed the bills for payment in the amount of $522,444.65 and moved approval.  J. Pugh seconded.  Motion carried. 

Presentation: 
None

Committee Reports: 
Advocacy: 
M. Nelson noted National Library Legislative Day is May 4th and 5th.  An application was included with the board packet for any board member interested in attending in Washington D.C.  SCLS will pay for the expense of one board member to attend.  The Advocacy committee will pick from the applications received and announce who will be attending at the January meeting.  The state Library Legislative Day is February 17th.
J. Krems discussed the resolution of the issue that occurred between Portage County and Stevens Point regarding the PCPL building lease.

Nomination Committee:  J. Harrington reminded the board to contact P. Behling if interested in serving on the executive committee of the board in 2015.

Personnel Committee:  K. Michaelis noted the committee met for the system director evaluation and goals.  A motion will be made at the December meeting.

Action Items:  None

SCLS Foundation Report:  M. Van Pelt congratulated Francis Cherney on his Cornerstone Award and noted there was a very good turnout for the event.  The foundation has received approximately $13,000 in donations this year.  First Business Bank awarded a $1,500 grant to the foundation for the purchase of maker space kits.  Another grant from First Business Bank will be available next year which could provide funding for a national speaker to discuss poverty.  M. Van Pelt will be applying for that grant as well.  The Black Earth Public Library has contributed an additional $140,000 into their foundation account!  The next meeting of the foundation board will be in January and the election of officers will take place.  

Circulation and ILL Statistics:   

System Director's Report:  M. Van Pelt noted Ron McCabe will be retiring as director of the McMillan Memorial Library in WI Rapids.  Andy Barnett will replace R. McCabe as Director.  The DCLS is interviewing for a director to replace Julie Chase, who is retiring December 5th.  The Wyocena Library is in the process of finding a new director.

Discussion: None

Administrative Council (AC) Report:   The All Directors meeting was held November 20th at the McFarland Public Library.  The items discussed include 2015 Koha Development, 5 Year Technology Plan, Reorganization of Consultant Services, WPLC Flipster Project, Lean and SRLAAW Review, and a discussion of survey results.  Following the meeting, a CE “The Leadership of Creativity: A Focus on Creative Teams”, was provided and well attended.

The AC Minutes may be viewed here:  http://www.scls.info/committees/ac/All%20Directors/index.html

Other Business:  M. Van Pelt discussed COLAND’s recommendations for a strategic vision for library system services and administration in the 21st century, which you may view here: http://coland.dpi.wi.gov/sites/default/files/imce/coland/pdf/DRAFT%20Strategic%20Vision%20for%20Library%20Systems%20in%20the%2021st%20Century%20recommendations%20for%2011-14-14%20COLAND%20meeting.pdf

Information Sharing:  None 

The next board meeting will be held on Friday, December 19th at SCLS Headquarters.

Meeting adjourned at 1:16 p.m. 
Heidi Moe, Recorder

BOT/Minutes/11-21-2014