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Draft copy subject to approval at the September 25, 2014 Board of Trustees Meeting

SCLS Board of Trustees
August 28, 2014 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, J. Carter, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, T. Gramling, J. Harrington, J. Healy-Plotkin, D. Heimstead, M. Hokamp, N. Long, K. Michaelis, M. McCarville, M. Nelson, G. Poulson, J. Pugh
Also Present:  M. Van Pelt, K. Goeden
Excused: T. Iaccarino, J. Krems, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  L. Davis-Brown moved approval of the July 24, 2014 minutes.  J. Carter seconded Motion carried.  J. Pugh abstained.

Bills for Payment/Financial Statements:
M. McCarville reviewed the bills for payment in the amount of $463,442.13 and moved approval.  M. Furgal seconded.  Motion carried. 


Committee Reports: 
M. Nelson noted there is a new user friendly WI Governor website available and ALA has posted privacy protection alerts on their website.

Personnel:  K. Michaelis noted the committee met to discuss the system directors’ mid-year review.  To date, all of the 2014 goals have been accomplished.

Finance & Budget/Personnel:  L. Davis Brown noted K. Goeden presented the committee with the 2015 budget.  There is a renewed emphasis on cost control and the reduction of expenses.  SCLS will use no general contingency funds to balance the 2015 budget.  The board gave an official WOO HOO to that!!  If anyone has questions, please contact Kerrie Goeden.  The board will vote on the 2015 budget at the September meeting.

Action Items:  None

SCLS Foundation Report:  M. Van Pelt noted the 2014 Cornerstone recipient will be Francis Cherney.  There will also be three additional awards presented to SCLS member libraries at this year’s event.  They are the Super Awesome Library Award, Program Wizard Award, and What a Great Idea Award.   The Cornerstone event will be held November 20th at the 5100 Restaurant in McFarland.

Circulation and ILL Statistics:  J. Carter noted the circulation statistics continue to decrease compared to the previous year.  M. Van Pelt addressed that concern in her system director’s report.  There was a request to include a link to the reference database statistics on the SCLS Board agenda.  The link will be included in future agendas. 

System Director's Report:  M. Van Pelt noted there was an error in a member library’s annual report regarding their circulation statistics.  The library was including “in library use” statistics for items, which increased their circulation.  The library will submit an amended annual report to DPI.  Future circulation statistics for that library will show a pronounced decrease in circulation.  There was discussion among the board members about circulation and finding ways to count other services provided by the library – internet use, walk in’s, the library being a community center, etc.
M. Van Pelt noted she attended a SRLAAW meeting to discuss SRLAAW standards.  A SRLAAW work group has been working on “LEAN” recommendations and it was decided that those recommendations should go to COLAND for further investigation.  COLAND will then make a recommendation for implementation to DPI and the legislature by January 2015.  The SCLS board discussed the consolidation of systems and the many facets involved in that process.
All of the agreements to participate in the SCLS Technology Services have been received by the member libraries!

Administrative Council (AC) Report:   B. Miller noted the committee approved sunsetting the Cost Formula Work Group.  The AC discussed Flipster, which is a digital magazine resource.  WPLC will most likely join in 2016 and SCLS has asked to be included in the 2015 pricing on behalf of its member libraries.  The consensus was to go forward with Flipster, but a final decision could not be made until more information about the cost, number of titles available, authorization on home libraries (isolating non-paying libraries) and whether back issues are available when they sign up is confirmed.  Once those questions are answered, a survey monkey will be sent to all members asking for their participation decision. 

The AC Minutes may be viewed here:

Other Business:  J. Healy Plotkin (and J. Carter) noted that during the month of August the Verona Public Library is hosting The Wisconsin History Tour: Sharing Wisconsin’s Stories One Community at a Time, which was provided by the Wisconsin Historical Society.
J. Harrington shared an interesting event that happened to her while on vacation in Aspen.  She encountered a gentleman by the name of Leonard Polanski, who has funded and is involved with digitizing items from the Oxford, Cambridge and Vatican libraries. 
J. Pugh recalled a former librarian who stated 40 years ago that digitization is considered “deflowering” a collection.

The next board meeting will be held on Thursday, September 25th at SCLS Headquarters.

Meeting adjourned at 1:30 p.m. 
Heidi Moe, Recorder