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Draft copy subject to approval at the July 27, 2017 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
June 22, 2017 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, F. Cherney, P. Cox, M. Furgal, J. Harrington, J. Healy-Plotkin, N. Long, M. Nelson, R. Owens, P. Nelson, R. Seltzer, L. Sipiorski, A. Weier
Also Present: K. Goeden, M. Van Pelt, L. White
Absent:  M. Hokamp
Excused: A. Bhasin, H. Bauman, K. Michaelis, A. Pawlak,

Call to Order: M. Nelson, Vice President, called the meeting to order at 12:15p.m. 

a. Introduction of guests/visitors: Beverly Cherney, Francis Cherney’s wife and his cousin Kay were introduced as well as Lauren White, Director of New Glarus and Chair of the Administrative Council.

b. Changes/additions to the agenda: M. Nelson moved to recommend that the approval of the 2017 Mid-Year Budget occur following the 2017 Mid-Year Budget presentation.  Motion seconded and carried.

d. Requests to address the board:  None


Minutes:  A motion was made to approve the May 25, 2017 minutes.  Motion seconded and carried.

Bills for Payments: 
J. Harrington reviewed the bills for payment in the amount of $388,377.65 and moved approval.  P. Cox seconded.  Motion carried. 

Financial Statements: 
K. Goeden

Presentation:  2017 Mid-Year Budget: 
M. Furgal noted the Budget & Finance Committee and Personnel Committee met and reviewed the Mid-Year Budget.  They recommend its approval.
M. Furgal moved approval of the 2017 Mid-Year Budget.  N. Brien seconded.  Motion carried.

Committee Reports:

  1. Advocacy:  A. Weier noted the State Joint Finance Committee approved the additional $1.5 million in funding for libraries, but it needs to be approved by the Assembly. 
  1. Budget & Finance:  Went over the preliminary 2018 annual budget - will present to the board in August and will vote in September.

  2. Personnel:  Also went over the preliminary 2018 annual budget.

Action Items:

a. Approval of 2017 Mid-Year Budget & Notes:  The board approved the 2017 Mid-Year Budget.


b.  Approval of 2018 Cost Formula (no change from last year): 
M. Furgal moved approval of the 2018 Cost Formula.  R. Owens seconded.  Motion carried.

c.   Approval of 2018 Statutory Resource Services Agreement with Madison Public Library.

d. Approval of 2018 Supplementary Services Agreement with Madison Public Library.

e. Approval of Cataloging Services Agreement with Madison Public Library
J. Healy-Plotkin recused herself from voting as she is the Chair of the MPL board.  A. Weier moved approval of the 2018 Supplementary Services Agreement, the 2018 Statutory Resource Services Agreement, and the Cataloging Services Agreement with Madison Public Library.  F. Cherney seconded.  Motion carried.

f. Approval of 2017 Board of Trustees Meeting Schedule:  F. Cherney moved approval to hold the November board meeting on 11/30/17.  P. Cox seconded.  Motion carried.  M. Furgal moved approval to hold the December board meeting on 12/28/17.  A. Weier seconded.  Motion carried.

g.  Approval of Correspondence with Public Library System Redesign (PLSR) Steering Committee:
M. Furgal moved approval to send the cover letter which referenced the survey results of the SCLS staff, member libraries, and SCLS Board to the PLSR Steering Committee.  J. Healy-Plotkin seconded.  Motion carried.  One abstention.

SCLS Foundation Report:  M. Van Pelt consulted with an accountant to determine if SCLS Foundation services can be offered to libraries outside of SCLS.  Libraries outside of SCLS may join the Foundation but would not be eligible for grants offered to SCLS member libraries.  This will be discussed at the July Foundation meeting.

System Director's Report: 
Svetha Hetzler, Director of the Sun Prairie Public Library has been appointed to COLAND. 

Discussion Items:  PLSR exercise results
SCLS Staff       Member Libraries      SCLS Board     Cover Letter

Administrative Council (AC) Report:   Met June 15, 2017.  You may view the minutes here:  http://www.scls.info/committees/ac/index.html   
L. White noted the action items and discussions that took place at the AC meeting.

Other Business:  
P. Behling inquired about Koha and the code fusion merger.  It’s in the sandbox and it’s being tested. 

Information Sharing:
 P. Nelson will not be present at the July meeting.  J. Healy-Plotkin noted the Madison Pinney Branch library is one step closer to being built. 

The next board meeting will be held on July 27, 2017

Meeting adjourned at 1:14 p.m. 
Heidi Moe, Recorder

BOT/Minutes/6-22-2017