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Draft copy subject to approval at the May 28, 2015 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
April 23, 2015 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien J. Carter, F. Cherney, P. Cox, M. Furgal, T. Gramling, J. Harrington, J. Healy-Plotkin, M. Hokamp, J. Krems, M. McCarville, K. Michaelis, M. Nelson, R. Owens, G. Poulson, K. Rattunde
Also Present:  M. Van Pelt, K. Goeden
Absent:  D. Heimstead, N. Long
Excused: H. Bauman, Nan Hughes

Call to Order: P. Cox, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  S. Schultz, POR
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

 Minutes:  P. Behling moved to approve the March 26, 2015 minutes.  J. Ashford seconded.  Motion carried. 
 
Bills for Payment/Financial Statements:
J. Carter reviewed the bills for payment in the amount of $300,735.47 and moved approval.  Motion seconded and carried. 

Presentation: 
Crisis Prevention Institute:  Jean Anderson, Continuing Education Consultant, presented the board with a brief, yet lively, interactive experience of the crisis prevention training she provides to our member libraries.

Committee Reports: 
a.  Advocacy: M. Nelson noted Jamie Healy-Plotkin will be attending National Library Legislative Day.  M. Van Pelt inquired whether the board members would like to receive WLA legislative alerts and the board indicated they would.    H. Moe will make sure every trustee is signed up through their WLA membership to the WLA legislative alert listserve.

b. Budget/Finance/Personnel:
  J. Carter noted the committee met to proactively review staff salaries, cost of living increases, hourly wages, impacts to the budget and overall guidelines.  The committee will meet in June and present a final recommendation in September.  K. Goeden will create a forecast with varying scenarios and the effects on the budget.

Action Items: 

  1. Authorize the SCLS Director to work with the Hutchinson Memorial Library of Randolph, WI to join SCLS as a member library if they meet the statutory requirements to withdraw from Mid-Wisconsin Federated Library System and to join a new system. 

M. Van Pelt noted the Hutchinson Memorial Library Board of Trustees voted unanimously to officially withdraw from the Mid-Wisconsin Federated Library System.  The SCLS Board can vote against Hutchinson Memorial Library joining SCLS.  Several questions were raised by the board:  Can  the Hutchinson Memorial Library afford joining SCLS – yes they can.  What is the benefit of them joining – additional collection and cost sharing.  What would the criteria be to reject a library joining? – poor collection, no funding, delivery routes. 
J. Harrington moved to approve the authorization of the SCLS Director to work with the Hutchinson Memorial Library of Randolph to join SCLS if they meet the statutory requirements.  J. Ashford seconded.  Motion carried.

  1. Approve 2016 cost Formula as recommended by the AC.  The 2016 Cost Formula will be the same as the 2015 formula with no changes.  M. Furgal moved approval of the 2016 Cost Formula.  G. Poulson seconded. Motion carried.

SCLS Foundation Report:  Will meet following the board meeting and will be presented with the IRS Form 990 for approval. 

Circulation and ILL Statistics:

System Director's Report:  M. Van Pelt noted two more sessions were recorded on Talk of the Town.  J. Carter inquired if there has been any feedback from the sessions.  M. Van Pelt noted she was recognized on the street in Cambria!  SCLS will be receiving statistical data from CW57.
Rio hired a new Director, Jenna Assmus.

Discussion:
K. Michaelis asked that the board members who have not submitted their board biographies do so prior to Monday.  A revised email will be sent to the board with a compilation of biographies received. 

Administrative Council (AC) Report:   Met April 16, 2015

Other Business:  None

Information Sharing:  None

The next board meeting will be held on Thursday, May 28, 2015

Meeting adjourned at 1:15 p.m. 
Heidi Moe, Recorder

BOT/Minutes/4-23-2015