South Central logo SCLS Home
SCLS Committees
SCLS Board of Trustees


Draft copy subject to approval at the October 23, 2014 Board of Trustees Meeting

SCLS Board of Trustees
September 25, 2014 12:15 p.m.
SCLS Headquarters

Action Items:  Approved the 2015 budget, Organizational Chart and Salary Schedule.  Approved the Annual System Plan.

Present: J. Ashford, P. Behling, N. Brien, J. Carter, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Harrington, J. Healy-Plotkin, D. Heimstead, T. Iaccarino, J. Krems, N. Long, K. Michaelis, M. Nelson
Also Present:  M. Van Pelt, K. Goeden, B. Miller
Absent:  M. Hokamp, M. McCarville,
Excused: T. Gramling, G. Poulson, J. Pugh, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  N. Brien moved approval of the August 28, 2014 minutes.  J. Healy-Plotkin seconded.  J. Harrington noted a misspelling in Leonard Polanski’s last name – it should be Polonski.  Motion carried.  

Bills for Payment/Financial Statements:
M. Nelson reviewed the bills for payment in the amount of $145,040.71 and moved approval.  T. Iaccarino seconded.  Motion carried. 


Committee Reports: 
M. Nelson noted statewide elections will be held November 4th and provided a handout of the WLA 2014 Federal Legislative Agenda.

Finance & Budget/Personnel:  No report.

Action Items: 
a. 2015 Budget, Organizational Chart, and Salary Schedule:  K. Michaelis moved approval of the 2015 budget, Organizational Chart and Salary Schedule.  J. Carter seconded.  Motion carried.
bAnnual System Plan:    N. Brien moved approval of the Annual System Plan.  N. Long seconded.  Motion carried.
c.  Act as subcontractor for Bibliotheca:  Bibliotheca supplies self-check and automated handling machines for the member libraries.  SCLS is in negotiations with Bibliotheca to act as a subcontractor to take care of the maintenance of the self-check and automated handling machines in our libraries.  It would be a yearly payable contract.  The board felt this would be beneficial to SCLS and had no opposition with going forward with the negotiations.

SCLS Foundation Report:  M. Van Pelt noted the 2014 Cornerstone letters have been mailed.  M. Van Pelt submitted a grant to First Business Bank for the funding of Makers Space kits.  First Business Bank acknowledged receipt of the grant and will make a decision in October.   

Circulation and ILL Statistics:  

System Director's Report:  M. Van Pelt attended the opening of the Meadowridge Branch of the Madison Public Library and will be finishing up the remaining library visits to Verona, DCLS, Amherst and MPL.  Marty will also be featured on The Talk of the Town television show discussing SCLS and digital downloads. 

Administrative Council (AC) Report:   B. Miller noted the committee recommended approval of the 2015 Budget and 2015 System Plan to the SCLS Board and discussed E-commerce.  The SCLS directors received a document outlining specific information pertaining to the Envisionware credit card payment process. 
The AC Minutes may be viewed here:

Other Business:  There was much discussion about cyber insurance.  SCLS is looking into acquiring cyber insurance with the upcoming E-commerce payments.  J. Harrington will put together topics and questions for discussion regarding security issues.
M. Van Pelt noted L. Davis-Brown, T. Iaccarino, and J. Pugh’s terms will expire in December.  J. Harrington will be putting together a nomination committee for the new slate of officers.  She asked that the board members send her an email if they would like to serve on specific committees.  There will also be two seats available on the foundation board in 2015.

The next board meeting will be held on Thursday, October 23rd at SCLS Headquarters.

Meeting adjourned at 1:15 p.m. 
Heidi Moe, Recorder