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Draft copy subject to approval at the May 26, 2016 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
April 28, 2016 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, J. Carter, F. Cherney, P. Cox, M. Furgal, J. Harrington, J. Healy-Plotkin, M. Hokamp, N. Hughes, N. Long, K. Michaelis, R. Owens, K. Rattunde, A. Weier
Also Present:  M. Van Pelt
Absent:  M. McCarville
Excused: H. Bauman, D. Heimstead, M. Nelson

Call to Order: P. Cox, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: Jim Krems’ seat will be filled by Larry Sipiorski
  3. Requests to address the board:  None

Minutes: N. Brien moved approval of the March 24, 2016 minutes.  R. Owens seconded.  Motion carried. 

Bills for Payment/Financial Statements:
N. Brien reviewed the bills for payment in the amount of $472,243.71 and moved approval.  A. Weier seconded.  Motion carried.

Presentation:  Aspen Institute Report:  Rising to the Challenge – M. Ibach:  You may view the summary here.  The link to the Aspen Institute Report is here.

Committee Reports: 

  1. Advocacy: N. Long distributed a handout that was created to present to the Columbia County Board of Supervisors.  You may view it here.

M. Van Pelt and J. Healy-Plotkin will be attending National Library Legislative Day in Washington D.C. May 1-3.
The Madison Public Library was awarded the 2016 National Medal for Museum and Library Service.  It is one of 10 recipients to receive the nation’s highest honor given to museums and libraries for service to the community.

  1. Budget/Finance:   J. Carter noted the Budget/Finance Committee met April 26th at 1 p.m. to discuss the contingency fund balances.  The findings of the committee may be viewed here.

The Budget/Finance committee will also meet at 11:30 a.m. on May 26th to discuss the audit. 
The Budget/Finance and Personnel Committees will meet June 22nd at 1 p.m. to discuss the 2016 mid-year budget and 2017 annual budget.  The Personnel Committee will also meet solo at 12:00 on June 22 to review the director’s goals.

Action Items:
Audit Report:  The board was provided a copy of the audit report to review prior to the May board meeting.  The Budget/Finance committee will provide a recommendation for action at the May board meeting.

SCLS Foundation Report:  Will meet 4/28 to discuss the Cornerstone recipient, possible fee structure changes, and 2016 disbursement of funds.

Circulation and ILL Statistics:

System Director's Report:  M. Van Pelt noted Carolyn Forde, Director of the Plain library has resigned.  The Rock Springs Library, Middleton Public Library and the Portage Public Library are looking to hire new directors.  K. Michaelis noted May 5th is trustee day at WAPL in Oshkosh. 

Discussion:   A question was raised about “closed borders”.  SCLS has a few situations which involve closed borders (Marshall and Waterloo is one of them).  SCLS is usually reimbursed by the adjoining counties whose patrons use an SCLS library, and vice versa.  If reimbursement does not occur, libraries are able to choose whether or not to honor library cards from patrons outside of their system, or charge for an SCLS library card.

Administrative Council (AC) Report:   Met April 21st.
You may view the minutes here:  http://www.scls.info/committees/ac/index.html

Other Business:
 Beyond the Page Trivia ChallengeP. Behling noted several tables have been purchased for the Dane County trivia contest on May 7th by the Madison Public Library Foundation.  Chairs may be purchased individually.   

Information Sharing:  J. Carter recommended the book “Murphy’s Troubles” written by our very own board member Rex Owens!
P. Behling noted she will be packaging seeds for the seed libraries at the McFarland Public Library on May 3rd at 1 p.m., should anyone be interested in volunteering to help.

The next board meeting will be held on Thursday May 26th.

Meeting adjourned at 1:15 p.m. 
Heidi Moe, Recorder

BOT/Minutes/4-28-2016