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Draft copy subject to approval at the November 21, 2014 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
October 23, 2014 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, J. Carter, F. Cherney, P. Cox, M. Furgal, J. Healy-Plotkin, D. Heimstead, M. Hokamp, T. Iaccarino, J. Krems, N. Long, K. Michaelis, M. McCarville, M. Nelson, G. Poulson, J. Pugh
Also Present:  M. Van Pelt, K. Goeden, M. Ibach
Absent:  
Excused: N. Brien, L. Davis-Brown, T. Gramling, J. Harrington, P. Westby

Call to Order: P. Cox, Vice President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  J. Pugh moved approval of the September 25, 2014 minutes.  M. Nelson seconded Motion carried.  M. McCarville abstained.

Bills for Payment/Financial Statements:
P. Cox reviewed the bills for payment in the amount of $104,315.35 and moved approval.  G. Poulson seconded.  Motion carried. 

Presentation: 
M. Ibach, SCLS Consulting Services Coordinator, discussed the current projects of the SCLS Marketing Work Group, the Innovation Subcommittee and the reorganization of the Public Library Administration Consultant duties.  He also provided an update on the maker kits.  You may view more information here.

Committee Reports: 
Advocacy:  
M. Nelson noted Library Legislative Day is 2/17/15 and registration will be available next month.
J. Krems discussed an issue that is occurring between Portage County and Stevens Point regarding the PCPL building lease.

Action Items: 
Nomination Committee:  J. Harrington nominated P. Behling (chair), K. Michaelis and J. Ashford as the nominating committee.  The slate of officers will be presented at the December meeting with action taken at in January.

SCLS Foundation Report:
  M. Van Pelt noted the foundation board will meet following the SCLS board meeting and will discuss the finalization of the Cornerstone event, which will be held November 20th at the 5100 Restaurant in McFarland.

Circulation and ILL Statistics:   

System Director's Report:  M. Van Pelt noted the WLA annual conference will be held November 4-7th in Wisconsin Dells.  M. Van Pelt met with First Business Bank, who indicated the projected health insurance costs should flatten and stocks usually go up after the November election.

Discussion:
Cyber/Data Security Topics list: The board was provided with a handout created by J. Harrington listing questions covering the data and cyber security at SCLS.  The board had no additional questions to add to the handout.  J. Carter moved approval to add the document as presented to the November agenda for discussion.  M. Nelson seconded.  Motion carried.  Answers to the questions posed on the handout will be answered by SCLS staff at the November board meeting.

Other topics for staff presentations in 2015: It was suggested information about the Lean Study be discussed at the January meeting.  M. Van Pelt will send an email prior to the meeting with information about this topic.

Administrative Council (AC) Report:
  Met October 16th.  Approved the creation of the 2015 nomination committee and discussed the All Directors agenda for November.

The AC Minutes may be viewed here:  http://www.scls.info/committees/ac/All%20Directors/index.html

Other Business:  None

Information Sharing: P. Cox noted Janet Pugh, Trish Iaccarino and Linda Davis-Brown are resigning from the Board effective 12/2014.  Anyone interested in serving on the Dane County board may go online and submit an application:  https://www.countyofdane.com/unified/forms/application.aspx 

The next board meeting will be held on Friday, November 21th at SCLS Headquarters.

Meeting adjourned at 1:28 p.m. 
Heidi Moe, Recorder

BOT/Minutes/10-23-2014