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Draft copy subject to approval at the February 23, 2017 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
January 26, 2017 12:15 p.m.
SCLS Headquarters

Present: P. Behling, P. Cox, M. Furgal, J. Harrington, J. Healy-Plotkin, M. Hokamp, N. Long, K. Michaelis, M. Nelson, P. Nelson, R. Owens, L. Sipiorski, A. Weier
Also Present:  M. Van Pelt, K. Goeden
Absent:  
Excused: H. Bauman, N. Brien, F. Cherney

Call to Order:
P. Cox, President, called the meeting to order at 12:21p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None


P. Cox thanked the Board for the opportunity to serve as President of the Board.

Minutes
:  M. Furgal moved approval of the December 22, 2016 minutes.  P. Nelson seconded.
Motion carried.  J. Harrington abstained.

Bills for Payments: 
A. Weier reviewed the bills for payment in the amount of $224,769.63 and moved approval.  P. Nelson seconded.  Motion carried. 

Financial Statements: 
K. Goeden

Committee Reports:

    1. Advocacy:  M. Nelson encouraged the board to attend WI Library Legislative Day February 21st at the Concourse Hotel in Madison.  Please register by Jan 31st.
      Francis Cherney was chosen to attend Washington D.C. for National Legislative Day.
    2. Budget/Finance:  Meet with auditor after meeting for pre-audit discussion

Action Items:

  1. Reactivate By-laws Committee:  P. Behling moved to reactivate the By-laws committee.  R. Owens seconded.  Motion carried.
    R. Owens and J. Harrington volunteered to serve on the committee.
    The two items that will be addressed are: strengthen conflict of interest and create dissolution section (if SCLS would go out of business)

Recess the January SCLS Board meeting for the purpose of conducting the 2017 SCLS Annual Meeting
A. Weier moved to recess the 1/26/2017 meeting for the purpose of conducting the 2017 Annual Meeting.  M. Furgal seconded.  Motion carried.
I. Convene the 2017 SCLS Annual Meeting
a. Election of officers - Nomination Committee
- President: K. Michaelis
– Vice President:  M. Nelson
– Secretary:  J. Ashford
– Treasurer: N. Long
b. Other Business
On behalf of the nomination committee, P. Behling moved to close the nominations and to cast a unanimous ballot for the slate of officers as presented.  M. Furgal seconded.  Motion carried.
R. Owens moved adjournment of the annual meeting and to reconvene the January SCLS Board meeting.  A. Weier seconded.  Motion carried.
The board meeting reconvened with K. Michaelis as the president.

SCLS Foundation Report:  Meeting today at 2 p.m. to discuss new administrative fees, the Cornerstone event, and election of officers. 

System Director's Report:  Carrie Portz has been hired as the Director at the Spring Green Community Library.  The Charles and JoAnn Lester Library in Nekoosa went live on LINKcat.  Seven libraries in the system are not on LINKcat.  The KOHA evaluation passed at 80%.  The Public Library System Redesign survey was sent in. 

P. Nelson provided a handout comparing statistics between public library circulation in Wisconsin and SCLS as well as SCLS public library circulation from 1996-2015. You may view it here
The board discussed ideas about how to explain to local library boards that although circulation appears to be decreasing, it does not take into effect other metrics that are increasing; such as program attendance, database use, Internet use, or the use of libraries as community centers.  Jody Hoesly, who will begin working at SCLS 2/6/17 as the Data Services Consultant, will be looking at the numbers of circulation and finding different metrics to tell the library story for funding.  The board suggested Mark Ibach create an article on the topic for the trustee newsletter.  They also suggested making this an education topic in the Fall for board members.
 
Discussion:  None

Administrative Council (AC) Report:   Met January 19, 2017.  You may view the minutes here:  http://www.scls.info/committees/ac/index.html   
The new Administrative Council Chair is Lauren White, Director of the New Glarus Library.

Other Business:
None

Information Sharing: P. Behling noted the DCLS will have a booth at the garden expo.  K. Michaelis reminded folks to sign up for board committees and also reminded them to review the Bill Examiner schedule. 
Volunteers are need for Trustee Essential topics.  A. Weier will discuss TE#16- Conflict of Interest in April and K. Michaelis will discuss TE#26 – Library System Boards in July.

The next board meeting will be held on February 23, 2017

Meeting adjourned at 1:08 p.m. 
Heidi Moe, Recorder

BOT/Minutes/1-26-2017