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Draft copy subject to approval at the February 25, 2016 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
January 28,2016 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, J. Carter, F. Cherney, P. Cox, M. Furgal, T. Gramling, J. Harrington, J. Healy-Plotkin, J. Krems, N. Long, K. Michaelis, M. Nelson, R. Owens, K. Rattunde, A. Weier
Also Present:  M. Van Pelt, K. Goeden
Absent:  M. Hokamp, M. McCarville
Excused: H. Bauman, D. Heimstead, N. Hughes

Call to Order: P. Cox, President, called the meeting to order at 12:25 p.m. 

  1. Introduction of guests/visitors: Wendy Rawson, Director of Fitchburg Public Library, Chair of Administrative Council was introduced.
  2. Changes/additions to the agenda: K. Michaelis requested to add a report from the Personnel Committee under committee reports.
  3. Requests to address the board:  None

Minutes: N. Long moved approval of the December 18, 2015 minutes.  J. Krems seconded.  Motion carried.
 
Bills for Payment/Financial Statements:
A. Weier reviewed the bills for payment in the amount of $144,866.65 and moved approval.  J. Ashford seconded.  Motion carried.

Committee Reports: 

  1. Advocacy:  M. Nelson noted the committee selected J. Healy-Plotkin to attend National Library Legislative Day in Washington D.C.  February 9th is the Wisconsin Library Legislative Day.  The senate passed the bill in favor of the ability for libraries, in conjunction with collection agencies, to receive payment of fines and the assembly will vote on the bill February 2nd.  There is an assembly bill AB466 in the works to discontinue Blue Book distribution to libraries.  Please contact your legislators.
  2. Budget/Finance committee:  J. Carter noted the committee met with the auditors, Dave Odahl and Danielle Moyer.

  3. Personnel:  K. Michaelis noted the goals for M. Van Pelt have been documented and approved but are subject to a few editorial changes which will be added before filing.

Action Items:  None

Recess the January SCLS Board meeting for the purpose of conducting the 2016 SCLS Annual meeting
J. Harrington moved to recess the January SCLS Board meeting to conduct the 2016 SCLS annual meeting. T. Gramling seconded.  Motion carried.  On behalf of the nomination committee, J. Harrington proposed the following SCLS Board members as 2016 officers:  Phil Cox, President; Kathy Michaelis, Vice President; Judy Ashford, Treasurer; Pat Behling, Secretary.  There were no nominations from the floor.  J. Krems moved to close the nominations and to cast a unanimous ballot for the slate of officers.  F. Cherney seconded.  Motion carried.
J. Ashford moved adjournment of the annual meeting and to reconvene the January SCLS Board meeting.  K. Michaelis seconded.  Motion carried.
The board meeting reconvened with P. Cox as the re- elected president.

SCLS Foundation Report:  The committee will meet following the January board meeting to discuss the 2016 disbursement of funds and the Cornerstone. 

Circulation and ILL Statistics: There were 11 million items circulated this year.

System Director's Report:  M. Van Pelt noted she and Tana Elias, MPL, were interviewed on WORT.  You may listen to the interview on the WORT website http://www.wortfm.org/madison-public-libraries/ and the SCLS Facebook page.
The board asked if there were any surprises with the Koha evaluation results.  The results were consistent with prior years.

Discussion:
J. Carter inquired about the UW System disaster kit distribution, as noted in the delivery report, and inquired whether or not SCLS libraries were receiving the same kits.  The disaster kits are specific to the UW system.  The member libraries have their own protocol for protecting their libraries and materials.   Also discussed were the new red carts that are lighter and possibly “top heavy”.  Delivery is recommending a limit of 6 red bins per cart and is experimenting with an e-track receptacle that will fasten an adjustable belt across the top of baskets to secure them fully to the cart.  The pilot project will take place at Pinney, Hawthorne, Lakeview branches and Monona Public Library.

Administrative Council (AC) Report:   W. Rawson noted the new officers were elected and the representatives received training from M. Van Pelt on their responsibilities while on the committee.
You may view the minutes here:  http://www.scls.info/committees/ac/index.html

Other Business:
 
K. Michaelis noted she will email the board members the board biographies by the end of the week. 
P. Cox noted the responses have been tallied for the SCLS Board committees and volunteers are needed for the Personnel Committee.  K. Michaelis will chair the Personnel Committee, Joe Carter will chair the Budget/Finance Committee, and M. Nelson will chair the Advocacy Committee.

Information Sharing:  None

The next board meeting will be held on Thursday February 25th.
Meeting adjourned at 1:00 p.m. 
Heidi Moe, Recorder

BOT/Minutes/1-28-2016