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Draft copy subject to approval at the August 27, 2015 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
July 23, 2015 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, J. Carter, F. Cherney, P. Cox, T. Gramling, J. Harrington, M. Hokamp, Nan Hughes, N. Long, K. Michaelis, M. Nelson, R. Owens
Also Present:  M. Van Pelt, K. Goeden, T. Drexler
Absent:  D. Heimstead, M. McCarville
Excused: H. Bauman, M. Furgal, J. Healy-Plotkin, J. Krems, K. Rattunde

Call to Order: P. Cox, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  Tim Drexler, SCLS Delivery; Shannon Schultz, Director of Portage Public Library and AC Rep
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  R. Owens moved approval of the June 25, 2015 minutes.  N. Brien seconded.  Motion carried. 
 
Bills for Payment/Financial Statements:
M. Nelson reviewed the bills for payment in the amount of $479,523.68 and moved approval.  J. Ashford seconded.  Motion carried. 
K. Goeden discussed the financial statements and inquired whether the Board felt SCLS should establish a third bank account to enable further FDIC Insurance on additional funds.  J. Carter moved to consider/postpone action on this topic until the August meeting and asked that the board receive additional information prior to the meeting.  M. Nelson seconded.  Motion carried.

Committee Reports: 

  1. Advocacy: M. Nelson noted the state budget passed.  Keep your connections with your legislators, thank them for their support, attend listening sessions, etc.   ALA supports the “Fair Access to Science and Technology Research Act of 2015 (FASTR)”, which would allow free public access to taxpayer funded research to several agencies.
    There was discussion about advocating for the public sector employees’ salaries and benefits and whether that was appropriate for the SCLS Board.  Instead, the board was encouraged to advocate for and address state funding for libraries and the system.

Action Items: 

  1.  Randolph membership agreement:  The Hutchinson Memorial Library of Randolph has signed the agreement to formally join SCLS.
  1. Village of Randolph annexation and request to alter SCLS territory:  SCLS has written a letter to DPI formally requesting to alter the SCLS territory to annex the Village of Randolph and the Hutchinson Memorial Library, effective 1/1/2016.

K. Michaelis moved approval to sign the membership agreement submitted by the Hutchinson Memorial Library of Randolph and to submit the letter to DPI requesting the alteration of SCLS territory to annex the Hutchinson Memorial Library and the Village of Randolph.  P. Behling seconded.  Motion carried.

SCLS Foundation Report:  Will review the disbursement policy and process, the wealth management policy, and the Cornerstone event.

Circulation and ILL Statistics
: J. Carter inquired if libraries are provided reports to indicate where circulation is being affected.  S. Shultz, Portage P.L. Director, responded that SCLS provides the tools necessary for member libraries to determine what areas of circulation are changing. 

System Director's Report:  M. Van Pelt noted Emily Judd has been hired as the Director of the Sauk City Library.  Her first day will be 8/3/2015. 
The videoconference equipment at PCPL should be available for the August meeting.

Discussion:

Administrative Council (AC) Report:   The All Directors meeting was held July 16, 2015.  The 2016 fees were approved.

Other Business:
J. Harrington inquired about the possibility of purchasing more magazines in Flipster.  SCLS paid $26,000 for 30 titles in 2015.  In 2016, SCLS will receive 30 titles for $20,000.  This topic was discussed at the All Director’s meeting and it was decided that more titles would be purchased, and additional funding would go toward the cost.  A committee will be created to recommend additional titles and costs for 2016.

Information Sharing:  
The next board meeting will be held on Thursday, August 27, 2015

Meeting adjourned at 1:06 p.m. 
Heidi Moe, Recorder

BOT/Minutes/7-23-2015