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Draft copy subject to approval at the June 22, 2017 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
May 25, 2017 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, A. Bhasin, P. Behling, F. Cherney, P. Cox, M. Furgal, J. Harrington, J. Healy-Plotkin, N. Long, K. Michaelis, M. Nelson, P. Nelson, R. Owens, A. Pawlak, R. Seltzer, L. Sipiorski, A. Weier
Also Present: K. Goeden, M. Van Pelt, William Zimdars, David ODahl & Jessica Cannady, Wegner CPAs
Absent:  M. Hokamp
Excused: H. Bauman, N. Brien

Call to Order:
K. Michaelis, President, called the meeting to order at 12:15p.m. 

  1. Introduction of guests/visitors: A. Bhasin was introduced as the newly appointed Dane County representative to the SCLS Board.   Bill Zimdars, former SCLS trustee and president & PCPL trustee, attended the meeting and was introduced as well.
  2. Changes/additions to the agenda: The board will participate in a PLSR exercise under “Discussion”.
  3. Requests to address the board:  None


Minutes:  R. Owens moved approval of the April 27, 2017 minutes.  Motion seconded and carried.

Bills for Payments: 
P. Behling reviewed the bills for payment in the amount of $196,404.66 and moved approval.  N.  Long seconded.  Motion carried. 

Financial Statements: 
K. Goeden

Presentation:  Audit Report –
Wegner CPAs:  Dave ODahl and Jessica Cannady

Committee Reports:

  1. Advocacy:  Ron Johnson has not signed either letter in support of libraries but Tammy Baldwin signed both.  A. Weier noted she attended a recent LD&L meeting and they discussed a budget amendment which was drafted for a $1.5 million increase for library system aids.  Funding options are being explored.  M. Van Pelt noted Sue Martin wrote a letter to Ron Johnson noting her support of libraries.  ALA has been stressing the support of businesses by and for libraries.  More than 80 major companies supported IMLS.
  2. Bylaws – The next Bylaws meeting will be September 28th following the board meeting. They will discuss the language of dissolution and conflict of interest.

 

Action Items: None

SCLS Foundation Report:  M. Van Pelt noted the Cornerstone Event will take place at the 5100 in McFarland on November 2nd.  Larry Martin is the Cornerstone recipient.  A fourth award for Outstanding Library Volunteer has been added to the event.  The Middleton Public Library will be joining the Foundation.  The Rio Community Library is in negotiation to determine if they will join the foundation. 
A reminder has been provided to the member libraries to nominate recipients of the Cornerstone awards including the Outstanding Library Volunteer. 

System Director's Report: 
There was an inquiry about whether or not the Waunakee Public Library building project had been approved.  The City of Waunakee City approved the funding for the new library plans and the land has been purchased.
http://www.hngnews.com/waunakee_tribune/news/local/article_78e0531c-246b-11e7-b805-fb1de5a3c4c4.html

Several other libraries in the system have had updates to their buildings.  Rome recently completed an addition and the grand opening will be held June 10th.  Randolph recently received new carpeting and roof repair.  Currently Deb Haeffner, Building & Design Consultant, is in the process of receiving quotes for work for Plain, Rock Springs and Sauk City.

Discussion:  Public Library System Redesign (PLSR) exercise with Library Directors and SCLS staff: 
The board was asked to write down their “fears” and “hopes” regarding the PLSR process.  A compilation of the results from the SCLS staff, Member Library Directors and the SCLS Board will be put together.  The information will be forwarded to the PLSR Steering Committee.
Some questions that were asked include:  What really is the problem we are trying to solve?  Equity of Service?  What does that mean?  We don’t have equity of funding throughout the state.   So unless you have a single pot of money paying for it, you won’t receive it.
Do we collectively have a clear idea of a goal? 
What were the thoughts and fears that the directors shared at the All Directors meeting?  Is there a difference between smaller and larger libraries?
K. Goeden has been appointed to the PLSR HR steering committee.  V. Teal Lovely has been appointed to the PLSR Funding committee. 

Administrative Council (AC) Report:   All Directors met May 18, 2017.  You may view the minutes here:  http://www.scls.info/committees/ac/index.html   

Other Business:

a. ALA Legislative Day Report – F. Cherney:  You may view his report here

Information Sharing:
 None

The next board meeting will be held on June 22, 2017

Meeting adjourned at 1:30 p.m. 
Heidi Moe, Recorder

BOT/Minutes/5-25-2017