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Public Library Advisory Committee (PLAC)
Minutes

Thursday January 6, 2005
SCLS Administration

Present: Belongia, Davis, Dimick, Hamon, Hartman, Jensen, R. McCabe, Robinson, Stack, Stenman

Handouts: South Central in Demand (SCID) 2004

CALL TO ORDER: H. Jensen called the meeting to order at 10:10 a.m. because Dan Calef, chair, was not present. B. Dimick was nominated for vice chair, accepted, and chaired the meeting from then on.

CHANGES/ADDITIONS TO THE AGENDA: None.

MINUTES: L. Belongia moved approval of the December 2, 2004 minutes. H. Jensen seconded. Motion carried.

SYSTEM DIRECTOR'S REPORT:

The University signed the delivery contract that will bring in $757,000/year (more than 3.5 million over 5 years).

The ILL project with OCLC has been successful so far. MPL is experimenting with the concept of patron initiated requests on OCLC in order to more efficiently handle the volume of requests from the public. DLTCL has issued a request for information to vendors regarding the future of WISCAT. SRLAAW has recommended using OCLC on a statewide basis for interloan purposes.

On February 8th, the Governor will present his budget proposals. DOA has asked libraries to indicate what they spend on technology. DPI staff met with representatives from the Governor's office and the Department of Revenue to discuss ways to make it possible for municipalities to gain exemption from county library taxes, even if they do not meet this tax rate locally.

Legislative Day is February 8th. WLA has decided to hold a fundraiser for Libby Burmaster the night prior to Legislative Day at the Inn on the Park.

Effective June 1, 2005, the Mt. Horeb Public Library will be charging a membership fee to patrons of the South West Library System. This fee will help to financially support their costs, which are not currently offset from any of the SWLS counties. A brochure will be available which explains the membership fees, etc.

The Rosemary Garfoot Public Library in Cross Plains had an encounter with the secret service regarding a patron using a library computer to conduct illegal activity. The library was asked to show their Internet sign-in sheet, but could not do so without a warrant. Because of this incident (as well as what occurred at the Sun Prairie P.L.), discussion needs to take place regarding procedures for retention of data of this type, and recommendations for better communication with local law enforcement.

SKIDS/SCILLS Buying Formula Review: Barb Dimick distributed a handout of the total expenditures for SCID's for 2004. B. Stack proposed cutting purchases of VHS unless the item is only found in VHS. It was also suggested that television series, such as Gilligans Island not be purchased and NC17 movies should not be purchased unless they are of "redeeming value." It was recommended that widescreen DVD's should be the standard purchase with SCID funds. The committee passed these recommendations.

Patron Registration Forms: PLAC discussed this topic at length and reviewed a revised Mt. Horeb Public Library card application and a handout from Shelley Hartman regarding checking ID in various situations. B. Stack moved to table this topic and put it on the February agenda.

COMMITTEE REPORTS:

a. Joint Technology Committee: No Report.

b. Interlibrary Loan Committee: No Report.

c. Reference Committee: No Report.

d. Multitype: Next meeting will be February 3.

e. Youth Services: The LSTA Literacy Grant in the amount of $34,500 will be used toward a Read-to-Me program for pre-preschool children.

f. Outreach: S. Brommer, M. Ibach and S. Morrill attended a focus group concerning Spanish Language Virtual Reference.

g. PR Committee: No report.

h. Delivery Advisory Committee: No report.

OTHER BUSINESS:

Bone Folders Project, A collaborative community project for the Wisconsin Book Festival: MPL was approached with the idea for a collaborative community project which would involve 100 books/journals circulating throughout the system where artists/writers would add an entry and then return it to the library so another writer could add an entry, etc. They would like to start this project in October at the Book Festival. PLAC had no objection to the idea, but would like more information for discussion at the February meeting to be able to better share the idea with other members. B. Dimick will provide more data.

DISCUSSION TOPIC: Potpourri

Meeting adjourned at 11:35 a.m.

Next meeting will be February 3, 2005.

Heidi Moe, Recorder

For more information about the Public Library Advisory Committee, contact Heidi Moe.