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Public Library Advisory Committee (PLAC)
Minutes

Thursday January 5, 2006
SCLS Administration

Present: Belongia, Bosben, Calef, Davis, Dimick, Jensen, Johnson, MacDonald, McCabe, Palmer, Ponshock, Stack, Wright
Handouts: None

CALL TO ORDER: D. Calef, Chair, called the meeting to order at 10:05 a.m.

CHANGES/ADDITIONS TO THE AGENDA: None

Election of Chair: H. Jensen moved to nominate A. Johnson as Vice Chair and to reappoint D. Calef as Chair. PLAC elected those nominated.

MINUTES: M. Palmer moved approval of the November 3, 2005 minutes. H. Jensen seconded. Motion carried.

Strategic Plan: H. Jensen moved approval of the 2006 Strategic Plan. P. Bosben seconded. Motion carried. MALC also passed the Strategic Plan. It will now go to the SCLS Board for approval.

SYSTEM DIRECTOR’S REPORT:

Phyllis reminded PLAC of Peter’s retirement party on January 12th from 4-7 p.m.

The deadline for applications for the System Director position is January 6th. Interviews will take place March 1 – 3rd. Because PLAC is scheduled to meet March 2, a decision needed to be made by the committee whether to hold a meeting in March. Also, the usual PLAC meeting date in May conflicts with WAPL this year. PLAC decided to meet on the following dates: February 2, April 6, June 1, and decide on the schedule for the rest of the year later.
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Jeff Gilderson-Duwe has been hired by Oshkosh/Winnefox, which leaves a position open in Brown County.

The SCLS Foundation will meet following the SCLS Board meeting 1/9/06 to adopt a “conflict of interest” policy, to revise the by-laws to expand the foundation board from 7 to 9 members to allow 3 members from the public and include one representative from PLAC. Richard MacDonald volunteered to serve as the PLAC representative on the foundation. SCLS Board members, Linda Davis-Brown, Bob Keen and Bill Zimdars, are on the foundation committee and officers will be appointed at the next meeting. A report from the feasibility and focus groups will be presented by Jodi Bender Sweeney at either the February or March Board meeting. The Foundation is working with a lawyer regarding the application for tax exempt status.

The statewide virtual reference service will be called Ask/Away – Reliable Answers….Anytime (a cooperative service of WI libraries). SCLS will contribute a major role in PR for this project with a possible National Library Week event.

There is an increase in NetLibrary pricing for the consortia in 2006. WPLC is holding off buying new titles in early 2006 and switching money to Overdrive. K. Schneider from WILS is working with OCLC to see what can be changed.

On the statewide ILL front, at Peter’s last LITAC meeting, he asked to include all related costs when comparing two systems. Those in attendance agreed with his suggestion. Stef Morrill has volunteered to serve Peter’s remaining term on LITAC and it is a possibility that SCLS will hold a standing seat on this committee.

Library Legislative Day is January 31, 2006. Everyone is encouraged to register – the deadline is January 16th. A press conference/kickoff about the Campaign for Wisconsin Libraries will be held at the Inn of the Park.

The Brodhead Memorial Library has signed the agreement to join LINK in 2006!

Nichole Fromm will present the first “Brain Snack” on January 6th.

Plain, Baraboo and Sauk City began using Telus in January. Eight other member libraries were added in 2005. Marshfield has volunteered to test Telus print management the end of January.

Albany, Monticello and Nekoosa are adding their patron barcodes to the SCLS authentication service. Staff will encourage more non-LINK libraries to do so.

SCLS will receive $6,000 of the extra $11,000 we requested from LSTA to cover gas increases for delivery. This makes $66,000 in LSTA funding we will get for delivery in 2006.

The Governor signed AB40, allowing law enforcement to retain 70% of monies acquired through drug “busts.” WEMA & WLA were both against this bill since it reduces the Common School Fund & sets an unfortunate precedent for library funding. Hearings are scheduled on the library bills, SB272 – “reform bill” and SB273 – “language bill” January 10, 2006 at 1 p.m. in the North Hearing Room (2nd Floor North)

COMMITTEE REPORTS:

a. Joint Technology Committee: Next meeting is in January 26.

b. Interlibrary Loan Committee: Next meeting is January 25.

c. Reference Committee: Met in December and reviewed the responses received from the database survey. The survey had a different format this year. Instead of listing every database, the survey inquired as to what questions couldn’t be answered with the resources available. The next meeting will be March 28.

d. Multitype: Met January 3. The committee moved approval of the strategic plan and they are currently working on a job shadowing program.

e. Youth Services: SCLS is dispersing checks to member libraries to assist in the purchase of items ordered through Upstart for their summer library program materials. SLP planning is in the works, performers are being hired, graphics are close to being printed and Shawn and Mark are working on a video that youth services librarians can use as part of their school visits. Ruth Doran, Karen Wendt, and Susan Santner are also working on that video, which can be tailored for individual libraries.

f. Outreach: SCLS is partnering with WPT to provide outreach programs at nine SCLS member libraries on the subject of the emotional needs of boys. Raising Cain is the current program. Shawn attended the Public Television/IMLS program on collaboration and community partners and made new contacts with staff from the Educational Communications Board.

g. PR Committee: No report.

h. Delivery Advisory Committee: The Reduced Transportation Holds is making a significant difference in delivery’s work load, but to determine the actual reduction in volume is difficult to measure because of the many variables and unpredictability involved. A statewide delivery meeting will be in February and Bruce Smith has been invited to discuss the SCLS delivery service at COLAND. A pilot project for a different designed cart is in the works and Middleton has volunteered to give it a try.

OTHER BUSINESS:
Suggested procedure when criminal activity is discovered on library workstations:
PLAC was presented with a sample of suggested guidelines for procedures to follow when criminal activity is committed on library workstations. PLAC felt this was very helpful and a great tool for member libraries to follow. The question was raised as to how to determine if a crime has been committed and what constitutes as illegal activity. Other ideas included specific examples to follow, guidelines for non-LINK libraries, how to respond to a court order, holding a CE program specific to the subject, and receiving further feedback from member libraries. JTC will be presented with these ideas/questions and discuss it further. SCLS staff will continue to work on a document for libraries.

DISCUSSION TOPIC: POTPOURRI
Bob Stack raised some questions about the open records/public meeting policy.
McFarland will be holding an open house at their new library on Sunday.
MCM noted they received advertising at no cost through their local cable company and also hired a school teacher to assist students with homework for two hours after school.
The SCLS Foundation received its first check!!
NGL is holding a 10 week conversational German class.
Russ Feingold will be in Plain January 17.

Meeting adjourned at 11:25 a.m.

The next meeting will be February 2, 2006
Heidi Moe, Recorder

For more information about the Public Library Advisory Committee, contact Heidi Moe.