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Public Library Advisory Committee (PLAC)
Minutes

Thursday, March 6, 2008
SCLS Administration

Present: Belongia, Calef, Davis, Friesen, Jensen, Hedrick, MacDonald, McCabe, Morrill, Palmer, Stack, Wright

CALL TO ORDER:  S. Hedrick called the meeting to order at 10:05 a.m.

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: The February 7, 2008 minutes were approved.

SCLS REPORT:

Phyllis noted she sat in on a meeting regarding Milwaukee Public Library and the Milwaukee County Federated Library System.  Because of budget cuts, Milwaukee Public is no longer allowing holds on CDs and DVDs, but because they are in a shared system, it is creating difficulties for all involved.  There was discussion of reducing holds to reduce demand (service), but there really is not a good resolution for this issue so far.

The Technology Planning Steering Committee will be meeting March 13 to discuss coordination and system-wide planning.

The Annual report has been submitted and will go to the Board for approval.

The SCLS directories have been printed and distributed.  It was decided that the “accomplishments” brochure will not be printed.

Jean Anderson and Phyllis offered to ride share with anyone interested in attending PLA.  A ride sharing wiki is on the website.

The Governor signed SB1 (which is now Wisconsin Act 61), which will allow libraries to transfer gifts to a charitable organization.  The Governor also called a special session to look at the state budget deficits.

Marathon County re-classed several positions and senior librarians lost their jobs, but were encouraged to re-apply for the same job for less money.

Stef noted we are looking into alternatives for our email service.  Several factors will impact what direction we will go.  The questions that need to be determined are: whether to maintain the infrastructure in-house or out-source; the best way to accommodate web mail; what would replace Eudora; how would this replacement work with existing workflow, or would some workflows change.  Meetings are taking place as well as testing of various products.  Although this will take some time, we hope to have a direction and plan in the near future.

We’re still working on updating our videoconferencing system, but connecting via IP through the LINK network is proving to be more difficult than was anticipated.  It’s taking time to test solutions.

OverDrive circulation increased over two times between 2006 (31,900) and 2007 (83,000)!  The selection committee is still looking at PBS videos, but they are disappointed with what is available and may not be purchasing these.  One member suggested looking at OverDrive for e-books as well, so they are looking into it.  The Digital Books for Everyone grant is completed and was intended to help promote OverDrive to the Regional Library for the Blind patrons.  A Braille version of instructions for using OverDrive has been created.  Two gadget packages for WPLC have been approved for purchase and we will be creating instructions.

The netLibrary patron access project is rolling along.  New technology title MARC records are loaded into LINK and available through the netLibrary site.  Fourteen titles have already been purchased and although that may not seem like much, it is an indication that people are using these.

There have been a couple of issues with the Trustee Update mailing.  One patron questioned a chart that was used to illustrate data for one of the articles.  Mark Ibach is working directly with that gentleman to address his concerns.  The mailing was also going to additional people as well as trustees, so the database is being cleaned up.

With regard to the DVD cleaning “project”, Roslyn Thony, director at Rio, will be speaking to the Columbia County members at their 3/14 meeting, to determine whether other libraries in the county would be interested in a pilot project for DVD cleaning.

The WiscNet Future Technology Conference is being held May 13 and 14th.  An agenda is available online at:  http://www.wiscnet.net/FTC/2/ 

COMMITTEE REPORTS:
 

Joint Technology Committee:  Did not meet.  Next meeting in April.

Interlibrary Loan Committee: Did not meet.  Next meeting in April.

Reference Committee: Did not meet.  The survey about what databases libraries are willing to keep and pay for has gone out.  Please complete the survey and return it to Cheryl Becker by March 31st. 

Multitype: Notes from the most recent meeting are available on the website.

Youth Services:  Almost 425 people have already registered for the Arbuthnot Lecture, and we’ve got national publicity in the ALSC newsletter for the Building Blocks workshop on April 16th at the Overture Center, so it’s rolling along!  The LSTA checks in the amount of $1,200 each will be distributed to the 31 libraries participating in the family literacy grant.  Shawn and Mark will be filming the 2008 SLP school visit video at the Cross Plains Library.  Peter Hamon will be starring as a cockroach and Pam Bosben will be playing the role of the bug catcher.  Libraries may request copies of the DVD for in-library use and for each of their elementary schools.  SLP performers are being booked and we’re working on the final graphics details.  Culver’s is sponsoring a National Library Week program and materials will be sent to participating libraries in the next week or so.

PR Committee: Did not meet

Delivery Advisory Committee:  Did not meet.

OTHER BUSINESS:

H. Jensen noted a cable program, “Wisconsin Eye,” has filmed book discussions at the Portage Library, as a pilot project.  The filming can be viewed on the Internet at http://wiseye.org

R. McCabe noted James Ridge performed Dickens in America at the McMillan Library and it was fantastic.

New Glarus will be holding a de-clutter workshop and the New Glarus Brewery will be open for tours in May.

Marshfield held a “Timeless Tales” program which incorporated local musicians and talented readers.

Wyocena served chili to about 100 people during the primary election.

Meeting adjourned at 11:08 a.m.                             

The next meeting will be April 3, 2008

Heidi Moe, Recorder

 

For more information about the Public Library Advisory Committee, contact Heidi Moe.