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Public Library Advisory Committee (PLAC)
Minutes

Thursday, March 5, 2009
SCLS Administration

Present: Allen, Bauman, Belongia, Calef, Davis, Friesen, Gerber, Heidenreich, Jensen, Lee, McCabe, Morrill, Shaffer, Stack, Westby

CALL TO ORDER:  B. Stack called the meeting to order at 10:06 a.m.

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: Carolyn Shaffer was present at the February meeting.  D. Gerber moved approval of the February 5, 2009 minutes.  M. Friesen seconded.  Motion carried.

SCLS REPORT:

The SCLS Annual report has been submitted to the Division and is posted on the web site at http://www.scls.info/plans/annualreport08.pdf.  It will go to the SCLS Board for official approval March 9.

The Fitchburg library is a go.  They are starting over and doing an RFP for an architect, etc.  It will likely be 9 to 12 months before they break ground.  2011 would probably be the earliest they would be open for business.

Stef and Phyllis met with Julie Gores, Library Director at MATC.  There seems to be a lot of possibilities for partnering with MATC.  They have a goal of reaching out to the community and they often serve the same patrons as SCLS public libraries, so after some brainstorming, it was decided we should try a pilot project in which MATC librarians would be available as trainers for library staff and/or patrons.  This project could be incorporated into our 2009 LSTA grant.

Roslyn Thony, Director of Rio, has been on sick leave.  If anyone would like to send get well wishes, Phyllis has her address.

The relationship between SCLS and LibLime will be very different compared to what we were used to with a “traditional” vendor because of the nature of open source.  Members of the contract committee have been through several iterations and a conference call is scheduled with the lawyer SCLS is using for the contract today.  There was an adding error in the software development document we had been working from and unfortunately, it was not in our favor, so the migration committee is working to see what can be pared off of our development list.  We have a goal of getting the contract signed by March 20, 2009.

The LINK Governance Task Force met March 4 and is planning options for discussion at the May 15th meeting at Olbrich Gardens.

Stef noted we have narrowed down the search for a new facility to the Landmark building on Todd Drive, the building across the street from our current location, as well as the building we occupy now.  There are some issues with each space and we are working on that, and Stef asked for feedback and opinions from PLAC.  The northern representatives weren’t enthusiastic about the Todd Drive location.

A bus will be available on Saturday and Monday for those who would like to attend ALA in Chicago.  The cost will be $30 for transportation and you have the choice of attending for one day or staying longer.  If you are going for 1 day, Jean Anderson will get your Exhibits Pass, which will cost you $25.00.  More information is available in Online Update and on the SCLS website at http://www.scls.info/ce/alabus.html.

The agenda for the Annual Meeting has been completed.  Donelle Hintermeister will be speaking about customer service, there will be an exercise with the library responsibilities/staff strategies documents and also presentations with library and system staff.  Registration will be posted soon and invitations will be sent as well. See http://www.scls.info/about/annualmeeting/index.html for more information.

With regard to WiLS pricing, they will be providing three service levels of membership, and it looks like our membership will cover all of the libraries in SCLS.  Prices from OCLC will be up 9% for major services, but the WiLS surcharge will be gone.  For libraries that are using cataloging separately, the cost will go down.  We should be receiving pricing for everyone by April 1.

The final eligibility list for the Gates grants was received and Plover and some Madison branches are the only ones on the list.  All other libraries that were potentially eligible are not.

Over the past few years, we’ve seen the number of libraries requesting materials for the observance weeks dwindling (Library Card sign-up month, Banned books week, Teen read week, and National Library week).  We have decided to no longer pre-produce these.  Materials for these weeks can still be requested, but SCLS is not going to create and promote them as we have done in the past.

The stimulus bill includes $200 million for competitive grants to expand “public computer center capacity” with public libraries specifically reference.  Bob Bocher is looking for feedback on possible criteria for the library fiber program ALA is proposing. The suggested criteria have the following requirements:  libraries need 20 or more computer terminals, patron wireless access, and need to be located within 2 miles of a telco’s CO or cable head-end and also have a cost estimate limit and pay for ongoing costs.  PLAC member libraries did not feel that these criteria were realistic for small, rural libraries.  Stef will pass this information along to Bob Bocher.

Committee Reports:

Joint Technology:  Did not meet.

Interlibrary Loan Committee: Did not meet, but ILLiad went live 2/18/09 and we believe things are going well.  Madison ILL received over 500 requests for borrowing the first week and although a few things needed to be tweaked after the first day, Madison ILL staff seems to be happy with the improvements.

Reference Committee: Will meet March 17 to discuss the rural database access issue, Learning Express Computer tutorials and how to include information about individual library databases on the SCLS pages.  Career Library is up and running. It’s on the “by name” list and appears to have some interesting resources.  Try it out!

Multitype: Did not meet.

Youth Services:  Shawn is back!  We are waiting for the 2009 LSTA funds to be released so the “Do and Learn” family literacy grant can begin.  The 2008 LSTA final report was submitted in February.  With regard to SLP, Mark and Shawn are working on the school visit video and hope to feature Peter Hamon and John DeBacher again this year.  The online teen book club will be available as well as online registration for SLP.  There are no state incentives this year, but we are working with the Mallards and Pizza Hut to secure coupons for our area.

Shawn is receiving many questions about the 2009 Adaptive technology grant and how those funds will be used.  We are still waiting for the funds to be released for that project.  An Outreach website is in the works.

PR Committee: The first meeting of the “Libraries Change Lives” project is March 10th.

Delivery Advisory Committee:  Did not meet.

 OTHER BUSINESS:

    1. Changing “too new to request” time period:  The ILL committee recommends this policy be changed from 4 months to 6 months.  Pamela Westby moved approval of the committees’ recommendation.  Lori Belongia seconded.  Motion carried.

    2. 2008 SCID/SCILL report:  Carolyn Shaffer moved to replace the purchase of VHS with video gamesPamela Westby seconded.  Motion carried.

    3. Discussion topics:  Ideas for discussion topics included:  core competencies in technology, funding versus circulation, overdue notices, and annual reports.

    4. Staff strategies & Library responsibilities: The SCLS Technology Planning Committee spent the past year studying how technology is chosen, deployed and managed among our member libraries. The committee organized focus groups and surveys, gathered the data, and researched how other libraries and organizations that rely on technology make decisions.  In response to the feedback gathered by the committee, SCLS has made some changes, including a discussion of alternatives to current LINK governance. Two documents that outline staff strategies and library responsibilities for technology have been created, and are available from this blog post:  http://scls.typepad.com/techplan/2009/03/scls-staff-strategies-and-member-library-responsibilities.html.  Please look them over and if you have any feedback, please share it.  There was some discussion about the first bullet point related to support.  There are policies about what technology will be supported for LINK and non-LINK, and the links to these policies can be added to the document.
    5. What Libraries would like from the SCLS Board:  Some ideas shared were advocacy training from the board, and the theme of finding a balance between traditional libraries versus the pressure to predict and being a change agent in the 20th century. 

Potpourri:
Columbia County has encountered an issue with a patron who viewed pornography on
the Internet at a library and has begun speaking with citizen groups who have threatened to picket
libraries if they don’t filter their computers.  Phyllis has tried to contact this patron, but he has not
returned her phone calls and she will be drafting a letter to send to this patron.

Meeting adjourned at 12:15 p.m.                          

The next meeting will be April 2, 2009

Heidi Moe, Recorder

For more information about the Public Library Advisory Committee, contact Heidi Moe.