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Public Library Advisory Committee (PLAC)
Minutes

Thursday, June 2, 2005
SCLS Administration

Present: Belongia, Calef, Canepa, Davis, Dimick, Hartman, Hamon, Jensen, McCabe, Ponshock, Stack, Wright, Zipsie
Handouts: None

CALL TO ORDER: D. Calef called the meeting to order at 10:00 a.m.

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: Jensen moved approval of the May 5, 2005 minutes. Dimick seconded. Motion carried.

SYSTEM DIRECTOR’S REPORT:

Peter announced he will be retiring in January. Jo Zipsie noted this will be her last PLAC meeting as she is also retiring. She has been at Baraboo Public Library for 52 years, 48 years as director. She said some very nice things about Peter. Peter said a few words on Jo’s behalf and thanked her particularly for being the “conscience” of SCLS in an era of rapid change.

Peter discussed the state budget. He noted advocates for public libraries have done a tremendous job of speaking up – as many as 80 to 100 advocate contacts per legislator. The University took a blow with severe cuts to funding as did schools. As a public library system, we can only hope for the best at this point and if necessary make some hard choices about what changes will need to be to stay solvent.

The Winnefox Library System is switching their ILL to OCLC and Marathon County may do so as well. Lakeshores Library System has already made the switch.

WiLS is proceeding with group service contracts with OCLC. They are considering paying for three years of “Group Cat” which would allow customers to look at three different catalogs at once by certain sections of the state.

Peter has been elected chair of WiLS for 2006-7. Needless to say, his retirement will not end his involvement with the library community

Delivery is considering a new “experiment” of using larger trucks with hydraulic lifts and rolling carts. This may be the answer to streamlining operations due to the continued increase of growth. The Los Angeles Public Library uses similar techniques.

Several library boards and city councils in Milwaukee County held public hearings concerning continued system membership. In some cases people present voted to increase their own taxes to meet the shortfall in order to keep the libraries open for resource sharing purposes.

Mt. Horeb has cut off unpaid service to SWLS residents. Both Peter and Phyllis have received phone calls from patrons in the SWLS and callers were encouraged to speak to their county boards and state legislators regarding their concerns.

Peter and Phyllis met with the Director of the Sweeney Group to discuss structuring and financing of a more powerful SCLS Foundation. They will continue to pursue this goal.

Phyllis noted the Strategic Planning process is moving along. The Committee met and developed a simple way to receive input from libraries, which also included the ability to submit concerns anonymously. The web-based survey will be announced via email to member libraries very shortly.

Mary Wepking has been hired as the Continuing Education Coordinator. She will start June 20th.

Mt. Horeb has been trained and is using Telus. Columbus will begin using it next week and to date, 18 libraries are currently using Telus.

PROCESSING FEES: S. Hartman researched what member libraries charge for processing fees of lost items and suggested specific standards to follow. PLAC discussed this at length. It was suggested that the processing fees of items already in the database not be changed. It was agreed that changes would only apply to future items added. PLAC recommended the standardizations Shelley put together be sent to the member libraries for feedback and brought back to PLAC for further discussion and action.

COMMITTEE REPORTS:

a. Joint Technology Committee: No report.

b. Interlibrary Loan Committee: Next meeting is in July.

c. Reference Committee: Met in June. Reviewed comments on Antique and Auto repair trials.

d. Multitype: Next meeting is in October. New committee members have been elected. The meeting date has been changed to Tuesdays at 10 a.m. with videoconferencing available at PCPL.

e. Youth Services: A grant is available to libraries through WPT regarding kids and history. Contact Shawn Brommer for details. SLP is starting and an online teen book club is in the works.

f. Outreach: No report.

g. PR Committee: No report.

h. Delivery Advisory Committee: Next meeting is in July.

OTHER BUSINESS:
WiLS World is July 19th and 20th.

DISCUSSION TOPIC: Potpourri

Meeting adjourned at 11:20 a.m.

There will not be a meeting in July. The next meeting will be August 4, 2005.
Heidi Moe, Recorder

For more information about the Public Library Advisory Committee, contact Heidi Moe.