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Public Library Advisory Committee (PLAC)
Minutes

Thursday, June 4, 2009
SCLS Administration

Present: Allen, Bauman, Belongia, Brewer, Davis, Friesen, Gerber, Lee, MacDonald, McCabe, Morrill, Stack, Westby

CALL TO ORDER:  B. Stack called the meeting to order at 10:08 a.m.  Introductions were made.

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: The April 2, 2009 minutes were approved.

SCLS REPORT:
Phyllis discussed budget news – the new version calls for a 5.1% cut in system aids the first year with the second year flat, or possibly cuts in both years.  As for the levy limits, Phyllis has placed calls to Senator Miller’s office and Mike Cross at DPI for more information.  Phyllis will be attending a Wisconsin Library Association Library Development and Legislation Committee meeting on Friday.

Delivery has performed a delivery data count recalculation.  Prior to this calculation, the formula was based on 34.37 items per basket.  We suspected that the increase in smaller items, such as A/V materials, would increase our item count per basket and after the re-count, the average was 41.06 items per basket.  The new number will be put into the formula so that all 2009 numbers reflect the new number.

The Statewide Delivery Services Advisory Committee agreed that a minimum of two days per week delivery is required to participate on our statewide routes.  Green Bay Correctional Institute has switched to one day per week in the beginning of this year and we will allow this exception for a year.  In anticipation that others may want to drop days of service, Bruce Smith is working on a minimum per week service based on volume needed by participants to prevent higher-volume customers from reducing days of delivery.

The Cottage Grove Library Board has dissolved and has moved all their assets and property to the ownership of the Friends of the Library.

Space is still available on the SCLS bus to the ALA Conference in Chicago July 10-15.  Registration is limited to SCLS public library members, including staff, trustees, and friends of the library.  If space permits, spouses, MALC member library staff, and members of other library systems are welcome.  Registration deadline is July 1.

We have signed the LibLime contract and started on the new software development.  Automation staff and member library staff on committees received two days of training and progress may be followed via the link 2.0 koha blog: <http://scls.typepad.com/link2koha/2009/04/link-20-koha.html>

System Celebration award nominations are due by June 15th.  The event will be held Thursday, September 24th at the Lake Windsor Golf Club.

Jess Bruckner has been hired as the director of Portage Public Library.  There is currently no director at Vesper and Kelly Bird has been hired as the director at Amherst.  Trish Priewe and Kristine Millard are co-directors at Lodi.

As a reminder, bills to county clerks of adjacent counties are due July 1.

There will NOT be a PLAC meeting in July

Stef noted we signed a lease with St. John Properties for the Biltmore Lane space, which is right across the street from the current Administration location.  Construction will start in the next couple of weeks and the space should be ready by November 15th.  There is no exact moving schedule yet.  Tim Rikker’s firm, Commercial Tenant Associates, CTS, donated $10,000 to the SCLS Foundation.

Our LSTA job grant has been approved and the following projects are included in the grant.  The creation of a “dislocated workers guide” with a focus on public library materials; the creation of a wiki page to collect materials that libraries around the system have created to help job seekers; training sessions around the system for job seekers – UW-Writing Center and MATC will be providing this training; training sessions for library staff to assist job seekers – the Workforce Development Board of South Central WI, Inc. may be providing this training at no cost through their Access Points program; Online computer tutorials from Learning Express; and creating a bibliography of “core collection” materials for job seekers and providing approximately $100/library for purchasing materials for job seekers.

Helene Bowers, from the Columbus Metropolitan Library, presented an online program about innovation and the culture of innovation.  Over 100 people attended the May22nd event from around the U.S. and even the U.K.  The recording of the program can be found here:  http://scls.typepad.com/programs/2009/05/play-date-innovation-stats-with-i.html

Proquest will no longer be the vendor for the newspaper portion of BadgerLink.  EBSCO will now be providing this service, along with the magazine.  There is not an official timeline for this change, but it could be as soon as July 1.

OverDrive announced that they have developed new software that will allow their WMA titles to work with iPods.  The software should be released later this month, but it will not work on Macs.

The Thunderbird migration is moving along and SCLS Administration is currently testing the migration process.  All of the email changes should be completed by the end of September.  The changes include a new server that will allow for more modern email services, including using Gmail as the web interface.

The Automation staff is working on a replacement for the current anti-virus product.  The new product will be more robust and will address some of the newer threats, including spyware/phishing/malware.  The replacement should be in place by the end of July.

A subcommittee of PLAC continues to work on issues related to databases, including the issue of access for “rural” patrons and how to divide costs.  The group will meet July 22nd and hope to have a proposal for the next PLAC meeting.

Committee Reports:

Joint Technology:  Met April 14 – no major decisions were made.

Interlibrary Loan Committee: Will meet July 29th.  ILLiad continues to go well.

Reference Committee: The July meeting was cancelled.  Marshfield is getting Global Road Warrior and other libraries may be interested.  On June 16th, there will be a special WiLS hour on tutor.com.

Multitype: No report

Youth Services:  The Adolescent Literacy Workshop was held May 1st.  Michele Gorman, Teen Services Coordinator at the Charlotte & Mecklenburg Public Library, was the main speaker and nearly 100 people attended this great workshop.  The Arrowhead and Southwest Library Systems were co-sponsors of the event and we also received some funding from DPI to cover speaker fees. 
The TeenRead book discussion blog is up and running.  Youth Services libraries from around the system are moderating 16 books this summer and we’re opening up discussion on general topics such as nonfiction and graphic novels, too.  The blog is available at http://teenread09.scls.info/.  Mark Ibach has created publicity materials that are available on the Marketing and Publicity web page.  Thanks to Rose Ziech and Mark Ibach for all their help on setting up the blog. 
16 libraries have asked Rose to create online SLP registration forms for library web pages. 
All libraries participating in the 2009 family literacy grant received their grant checks to help build family literacy programs that encourage kinesthetic learning.

PR Committee: The committee is meeting monthly to work on the “transformational nature of libraries” project.  Tana Elias has secured a domain name for the project – librariesforreal.org and .com.  Trish Priewe from Lodi is developing draft publicity materials.  The “Libraries for Real Life” concept focuses on how libraries are for everyone and for finding solutions to everyday problems.  The kicker will be “What’s your story?” to convey the idea that the project will be collecting stories.  The next steps will be to determine how to collect the stories.  There will be a form on the website and hopefully audio and video will also be collected.

Delivery Advisory Committee:  Did not meet.

OTHER BUSINESS:  Approval of the June 2009-2010 Technology Plan:  D. Gerber moved approval of the 2009-2010 Technology Plan.  R. MacDonald seconded.  Motion carried.

DISCUSSION TOPIC: 
At the May 15th meeting to discuss technology governance, the group supported significant change to the governance structure for technology. The full report from the day is available here: http://scls.typepad.com/files/finalreport.pdf
What are the ramifications of these results for PLAC and general decision-making (beyond technology) for SCLS?

Potpourri:
Monroe – they are in the process of moving shelves to create a teen space
Nekoosa – they are putting in new carpet, furniture, flooring and paint.  They are also receiving
photos and diaries of WWII from a local resident.
Monona – held a Dr. Seuss read-a-thon – 61 people volunteered to read, including the Mayor and Alderman and over 100 children attended.  A flip video of the event is available.

Meeting adjourned at 12:00 p.m. 

The next meeting will be August 6, 2009. 

Heidi Moe, Recorder