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Public Library Advisory Committee (PLAC)
Minutes

Thursday, August 2, 2007
SCLS Administration

Present: Belongia, Calef, Davis, Dimick, Hedrick, Jensen, MacDonald, McCabe, Morrill, Wright, Yurgil

CALL TO ORDER:  R. MacDonald called the meeting to order at 10:08 a.m.   

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: B. Dimick moved approval of the June 7, 2007 minutes.  H. Jensen seconded.  Motion carried.

SYSTEM DIRECTOR’S REPORT:
Phyllis noted the SCLS Technology Plan will need to be re-written by the end of June 2008 and we’re looking for member input. There may be focus groups and/or an outside facilitator.

System Celebration invitations have been sent.  The event date is September 20th at Sweet Sophie’s in Waunakee.

The State budget is still in limbo.  Issues that could affect us are attacks on Maintenance of Effort and cross-county reimbursement being exempted for the revenue caps.

As a result of adding an in-house mechanic in Delivery, June was the first month in memory that SCLS did not receive a bill from Thorstad Chevrolet.

Cheryl Becker will be serving as Chair of the WLA conference in 2008.

Suggestions are needed for a new Dane County Board member.  Candidates may fill out an online application on the County Executive’s web page.

COLAND is working on trying to get funding from the state contracts for systems using OCLC. 

The resource contracts between SCLS and Madison Public Library are being reviewed and will be presented to the board either September or October.

Stef noted the report from the WPLC survey of library users and non-users in Wisconsin is now available.  There are some interesting findings in the report and ramifications for future planning for SCLS and the member libraries.  The SCLS Board’s Emerging Issues Committee will meet to review the findings.

The legislative audit bureau is doing a study of best practices in libraries and library systems.  Stef and Phyllis met with the person doing the study and had a lengthy interview a couple of months ago.  Now they are completing a survey specifically for systems.  Our understanding is that a survey for libraries will be coming as well as some interviews.  Some libraries reported that they had already received the survey.

The 2007 LSTA technology grant is moving along.  A flyer was sent in delivery regarding patron training grants.  Responses for these grants have been low, so hopefully the extra advertising will help.

The Joint Technology Committee discussed the issue of patron training money not being used/spent.  The committee felt libraries may not be able to find trainers.  A programming wiki is being developed by SCLS for libraries to contribute programming ideas – what works, what doesn’t, handouts, outlines, etc.  This wiki may help with finding trainers.

In the SCLS By-laws, it states that the Chair of PLAC shall be invited to participate in the deliberations of the System board on an ex-officio non-voting basis.  Barb Dimick does attend the meetings already, and the committee decided that they didn’t need to be represented at the Board meetings by another person.  They did think that it might be helpful for the PLAC chair to do an annual report to the Board. The Bylaws also state that at least one member of PLAC will serve on MALC to promote communication between the two groups.  Richard MacDonald is that representative.

Stef inquired whether anyone would be interested in a delivery tour.  There was interest, so the next PLAC meeting will be held in the delivery facility at 11 a.m., with the tour starting at 10 a.m.  

COMMITTEE REPORTS:

 a. Joint Technology Committee:  Met July 24th and discussed LSTA 2008.  The breakdown for funding is as follows:  $2660 for local digitization, $500 for wiki or some other environment for supporting databases, $11,000 for the replacement server for Library Online, $24,150 for LINK projects, and $10,000 toward accessible workstation upgrades in member libraries.

b. Interlibrary Loan Committee: Met June 12th and discussed semiannual lending and borrowing statistics.  Borrowing and lending is up compared to the first six months of last year.  Fill rate is down for items borrowed.  This could be due to an increase in requests for media.  The “purchase on demand” pilot appears to be working well and statistics will be presented at the next meeting.  Sally Drew is gathering Ill statistics for a statewide view.  The 2008 CE schedule will probably include a session on how to request newspaper microfilm, census materials, and photocopies of obituaries, etc.

c. Reference Committee: Met June 12th..  Reviewed the database trial process and evaluation form.  A sub-committee was formed to review the process.  Rosetta Stone was viewed favorably, especially for the outreach opportunities with local literacy councils.  It was recommended for purchase, but the libraries asked SCLS to look into grants and other possibilities for funding it.  Learning Express was also recommended for purchase.  Next year, trials will focus on homework help materials, which include current/news sources, biography & history, geography & culture, and general.

d. Multitype: Met July 10.  The most discussion was about a survey of MALC members that will be taking place soon.

e. Youth Services:  Harry Potter 7 was released July 21st.  Many libraries hosted Harry Potter parties that encouraged kids to visit their local participating libraries to take part in programs and prizes.  SCLS has been awarded the 2008 May Hill Arbuthnot lecture, which is a national program of the Association of Library Service for Children.  The award brings a renowned editor, author, illustrator or scholar of children’s literature to a different site each year.  David Macaulay will be the 2008 lecturer.  The event will take place at the Monona Terrace.   Shawn is writing a 2008 LSTA grant that will focus on math literacy and help libraries add elements of this type of literacy to their programs for youth. 

f. Outreach: Did not meet

g. PR Committee:  Did not meet.

h. Delivery Advisory Committee:  Did not meet.

OTHER BUSINESS:
a.  Establish subcommittee to develop proposals to allocate Foundation Endowment funds to library programs:  D. Calef, R. MacDonald, and L. Belongia volunteered to serve on this committee.

DISCUSSION TOPIC: Those present shared some events that are taking place at their libraries.

Meeting adjourned at 11:25 a.m.                              

The next meeting will be September 6, 2007

Heidi Moe, Recorder

For more information about the Public Library Advisory Committee, contact Heidi Moe.