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Public Library Advisory Committee (PLAC)
Minutes

Thursday, September 1, 2005
SCLS Administration

Present: Calef, Canepa, Dimick, Hartman, Hamon, Jensen, Johnson, MacDonald, McCabe, Palmer, Ponshock, Stack, Stenman, Wright
Handouts: None

CALL TO ORDER: D. Calef called the meeting to order at 10:03 a.m.

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: H. Jensen moved approval of the August 4, 2005 minutes. R. MacDonald seconded. Motion carried.

SYSTEM DIRECTOR’S REPORT:

Peter and Phyllis are working on rewriting the strategic plan. The substance is basically the same as it was in the initial draft, but the format will change to include bullet points which should make the plan easier to use. The rewrite will go to the committee, then to the staff and members, and then to the board for final approval. The whole project is on hold, however, until the 2006 budget and plan are finalized.

Peter and Phyllis met with Jodi Sweeney to discuss the creation of an SCLS Foundation. The idea of the foundation is to cooperate with member libraries by raising funds for central projects to defray their costs and to help members to raise funds locally if they so desire. One of the key concepts of the project is not to compete with those members who are undertaking their own fundraising efforts independently. A gathering of individuals from various communities will take place October 5th to discuss funding possibilities and the formation of the foundation.

Record retention is becoming an issue. The law requires most records to be retained for seven years or more unless special permission is received from the public records board to discard things earlier. Needless to say, the letter of this law is seldom followed in practice. DLTCL is working on a records retention schedule, which is quite extensive and formal. This issue is of some concern to us, largely due to patron privacy concerns, and also the sheer volume of LINK traffic. System staff will keep a close watch on developments as they occur.

The LSTA grants for technology, delivery and children’s/special needs have been submitted. Brodhead submitted an LSTA grant to pay for automation costs required to join LINK.

Gasoline prices are impacting Delivery. Every increase of ten cents at the pump costs us $6,000. Several routes have been combined to help offset this factor and the use of a diesel van should significantly save on fuel costs for the future.

The Library Emporium has experienced success over the past year, but the backlog of items is staggering. Some of the items are saleable, but quite a few of the items sent by libraries are not. There was discussion regarding libraries using bookfinder.com or similar internet sites to prescreen items for value prior to sending them to the emporium. Measures to get rid of the backlog and to make the Emporium more profitable will be undertaken in the near future.

Peter noted Maintenance of Effort (AB483) and the issue of denying video access of R-rated movies to patrons under the age of 18 without parental approval, (SB 258), are still in committee. We hope that they stay there.

Delivery is working on a pilot project to increase efficiency. A prototype of a wheeled storage cart, which was created by a local company, will be experimented with at the Middleton Public Library in October and November.

B. Dimick raised the question of what kind of impact the reduced transportation hold will have on delivery and on the members – particularly when MPL’s book budget has been slashed. There was also discussion of the percentage of holds actually picked up versus expiring on the hold shelf, which sparked ideas for charging for items that are not picked up and/or reducing the number of holds allowed per patron.

COMMITTEE REPORTS:

a. Joint Technology Committee: No report

b. Interlibrary Loan Committee: A refresher training course is being scheduled for OCLC using ILL – it will also be a Q & A opportunity.

c. Reference Committee: Will meet September 20th to discuss how to change/simplify the survey for member librarian database interests.

d. Multitype: Next meeting is in October 4th and a full committee has been appointed.

e. Youth Services: An Early Literacy Symposium took place at American Family September 9. The SLP workshop will be on November 17 at Olbrich Gardens. Online registration for teen book groups is going well.

f. Outreach: No report.

g. PR Committee: No report.

h. Delivery Advisory Committee: Discussion included the experimental use of the wheeled carts.

OTHER BUSINESS: D. Calef raised the question whether PLAC should/could meet every other month. PLAC decided not to meet in December 2005 and will review the 2006 schedule to determine if other months may be skipped.

DISCUSSION TOPIC: POTPOURRI

MPL is cutting hours in response to the city budget. McFarland, Plain and Baraboo held book sales/bake sales, pie sales, and silent auctions respectively with excellent success.

Meeting adjourned at 11:06 a.m.

The next meeting will be October 6, 2005.
Heidi Moe, Recorder


For more information about the Public Library Advisory Committee, contact Heidi Moe.