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Public Library Advisory Committee (PLAC)
Minutes

Thursday, September 7, 2006
SCLS Administration

Present:          Belongia, Brewer, Calef, Davis, Dimick, Hartman, Jensen, McCabe, Morrill, Palmer, Stack, Yurgil
Handouts:      None

CALL TO ORDER:  D. Calef called the meeting to order at 10:03 a.m.   

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: M. Palmer moved approval of the August 3, 2006 minutes.  L. Belongia seconded.  Motion carried.

SYSTEM DIRECTOR’S REPORT:

The 2007 budget and annual plan are in the works.  The annual plan is being revamped to focus on the strategic plan. They will be presented to PLAC for approval at the October meeting.

Phyllis attended a SRLAAW meeting where Act 420 was discussed. Systems around the state are handling it in different ways.  SCLS will be providing information to its member libraries to assist them, but it will be up to each library to decide what to bill for cross border use. 

There will be several vacancies at the end of the year for trustees representing Dane County on the SCLS Board.  Phyllis asked PLAC to consider speaking to the County Executive’s Office regarding any recommendations they may have for appointment to the SCLS Board.

Cottage Grove, DeForest, Mazomanie and Monroe have received a presentation on the SCLS Foundation.  Recruitment for a planning committee is underway as well as development of PR materials for the Foundation campaign.

The state has decided to stay with Autographics for ILL. 

An evaluation of the use of LSTA funds for 2003-2007 is due March 31, 2007.  Phyllis will be attending DLTCL meeting for systems around the state on September 12th and would like to bring member library input to the meeting and reinforce priorities for funding specific projects.

Stef noted the annual meeting will be held in April.  B. Dimick and R. McCabe volunteered to serve on the planning committee.  Anyone else who may be interested needs to contact Stef (you may participate via conference call.)

SCLS is applying for four LSTA Grants – Delivery, Technology, Family Literacy and Digital Books for Everyone, a project of the Wisconsin Public Library Consortium.

SCLS is moving ahead with hiring a Library Technology Coordinator.  The ad has been placed, resumes have been received, and the committee will review the resumes and determine which applicants will be interviewed in early November.  The job description for the Continuing Education Coordinator has been distributed to staff for review and the ad will be placed shortly.

SCLS announced to its members that the Administrative staff will be available via IM (Instant Messaging).  We’re experimenting with a new method for communicating with one another and member libraries.  This will give people a chance to try different technology and perhaps view this as the first step toward IM reference projects.

Mark Ibach and Shawn Brommer are working with Susan Santner (who was the former Children’s Librarian at Sun Prairie and now works at UW-SLIS in the Outreach Program).  The three of them are working on expanding the early literacy video produced this year, which was widely used by schools and libraries in the area. 

COMMITTEE REPORTS:

  1. Joint Technology Committee:  Did not meet.

  2. Interlibrary Loan Committee: Next meeting is October 18.

  3. Reference Committee: Next meeting is Sept. 19 and Nancy McClements from UW Madison Memorial Library will gave a demo of Libstats using OPAL.  This open source software was developed at the UW and is made available to the public to download at: http://www.wendt.wisc.edu/projects/systems/libstats/index.do.  They will also discuss the Gale Virtual Reference Library trial.

  4. Multitype: The committee vacancies have been filled and they are looking for hosts for job shadowing.  The next meeting is October 3.

  5. Youth Services:  Shawn is working on an LSTA grant for more early literacy funds and there is a Teen Spaces workshop being held Sept. 21.

  6. Outreach: No report

  7. PR Committee:  They are working on an online database promotional package.

  8. Delivery Advisory Committee:  Bruce Smith will be attending a National Symposium “Moving Mountains: A Symposium Exploring Library Courier Services” in Denver on September 14-15.

OTHER BUSINESS: None

DISCUSSION TOPIC:

MPL and MCM use self-check units and patrons are able to retrieve their holds without assistance from staff, but staff at MPL is concerned about patron privacy.

PLAC members discussed problems with library board trustees not attending meetings and not having a quorum.  Conference calls were suggested as a means to alleviate the problem and taking the time to call trustees to remind them of the meeting was also suggested.

Meeting adjourned at 11:28 a.m.                             

The next meeting will be October 5, 2006

Heidi Moe, Recorder

For more information about the Public Library Advisory Committee, contact Heidi Moe.