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Technology Committee Agenda

May 4, 2011, 1:00pm
SCLS Headquarters

  1. Call to Order
    1. Introduction of guests/visitors
    2. Changes/Additions to the Agenda
    3. Requests to address the Committee

  2. Approval of previous meeting minutes
    1. March 2, 2011 Meeting Minutes to be approved

  3. Announcements
    1. Cluster Reports
      1. Opportunity for Cluster Reps to share news or issues from their cluster
    2. ILS Report
      1. Vicki will be reporting on the current ILS/Koha status
    3. E-mail workgroup report
      1. News on progress made by the E-mail workgroup

  4. Action items
    1. Budget Items for 2011 TC Budget
      1. The changes in the budget for SCLS Technology that go into effect this year
        necessitate some mechanism for approval of medium to major purchases from
        existing contingency funds. The TC seems to be the best forum at this time.
        1. Purchase of UPS Power backup for Talking Tech server
          1. The power outage in March made us aware that we need to
            reconfigure and upgrade the power and battery backup
            architecture in the SCLS server room. The Talking Tech server
            (Harriett’s replacement) does not have its own UPS backup but
            needs one. I am asking the TC to approve the purchase of a
            server-grade UPS for $800.
        2. Server Upgrade
          1. SCLS currently supports nearly 30 servers, with most dedicated
            to one or two services. In 2011, we budgeted for the replacement
            of our Windows Domain servers, replacing some of our existing
            servers. I am concerned, however, in the costs associated with
            replacing additional servers in the next 1-4 years. I am asking the
            TC to approve the use of $10,000 from the contingency fund in
            order to purchase a virtualization software solution and Storage
            Array Network (SAN) device in order to virtualize many of the
            other servers, resulting in a large cost savings over time.
    2. Technology Plan
      1. Approval of the 2011 Technology plan*
    3. Policy
      1. Approval of the following SCLS policies*

  5. Discussion items

  6. Review of Meeting
    1. How did the meeting go?
    2. Could we have done anything better?

  7. Plan for next meeting of Technology committee
    1. June 8, 2011
    2. Preliminary agenda items
      1. Approval of the 2012 Technology Budget
    3. Goals for next meeting 

*Documents to be provided

For more information about the Technology Committee, contact Vicki Teal Lovely.