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Printing Guidelines

New printing guidelines were approved by the Administrative Council on Jan. 27, 2011, to help control annual printing costs. Under these new guidelines, libraries will not be charged for standard promotional or instructional materials for SCLS services like LINKcat, system-wide databases, advocacy materials, or Libraries for Real Life. However, SCLS does reserve the right to limit the number of copies per request.

For other printing requests, SCLS will provide free printing for each member library, up to a specified annual total. Those totals are:

• $550 for libraries requiring directors to have Grade 2 or 3 certification
• $900 for libraries requiring directors to have Grade 1 certification
• $1,450 for Portage County Public Library and branches

Printing costs and reimbursements for Madison Public Library and its branches are covered through other agreements, so Madison will not be subject to these specific annual totals.

SCLS will determine printing costs as follows:

• For printing done on SCLS copiers (typically smaller quantities), the cost per copy will be $0.10/side for color and $0.03/side for black and white (regardless of paper size). There is no price reduction for larger quantities.
• For print jobs outsourced either to Madison Public Library's print shop, or other sources like Badger State Industries or private printers, costs will be provided by the printing contractor. These options may give you a lower price per copy, but they also may require more lead time.

For printing done on SCLS copiers, there may be additional charges for finishing work like folding, cutting, stapling, or assembling into pads. These additional costs will depend on the particular job.

Summer Library Program Printing Details

SCLS will continue to print some Summer Library Program (SLP) materials at no cost for member libraries, but there are quantity limitations. Printing in excess of the quantities outlined below are charged against the library's annual total (above).

• Performer Fliers -- SCLS will design and print up to 200 standard format flyers.
• Program Brochures -- SCLS will design and print up to 1,500 single-sided brochures. Two-sided brochures are limited to 750 free copies.
• Activity Sheets -- Libraries are charged for these, and there is a 1,000 copy maximum due to limited paper supplies and press time.
• Reading Logs & Bookmarks -- Libraries will be charged for these items.

SCLS will provide quarterly printing statements. Libraries can request printing quotes if desired.

SCLS will review the program in June 2011 to determine if the annual printing allocations are appropriate. If needed, we may adjust the printing limits at that time.

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