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SCLS 2013 Annual Report Instructions

Timeline and Dates

Computer Requirements

Background and Getting Started

After You've Entered Your Information

Tips and Other Information You Will Need (Including 2013 Payment Information)
(Please Note : these SCLS instructions supplement the instructions from the DPI.  They in no way replace those.)

Arranged by Annual Report Section:


Annual Report Timeline and Important Dates:

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Computer Requirements:

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Background and Getting Started:

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After You've Entered Your Information:

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TIPS & OTHER INFORMATION YOU WILL NEED arranged by Annual Report section (includes 2013 Payment Information)

(Note: these instructions supplement and do NOT replace the DPI instructions, which you MUST read!)

SECTION I (General Information)

This section should be pre-filled from DPI, but be sure to review it and make any additions or corrections. (see the DPI instructions)

#14, #15 & #16 (concerning branches, bookmobiles & other public service outlets) need to be completed even if your library has no branches / bookmobiles / other outlets.   Enter "0" if your library does not have any. 

# 19 (Hours Library is Open).  If your library maintains the same open hours all year, then enter the number of hours open per week in #19a and the number of weeks in the year in #19b.  Then you would enter "0" for both #19c and #19d.


SECTION II (Library Collection)

#1a. (Books in Print - End of Year Total).  For LINKcat libraries this number has been pre-filled for you - see the ILS / LINKcat instructions.

#1b. (Books in Print Added During Year).  For LINKcat libraries this number has been pre-filled for you - see the ILS / LINKcat instructions.

#2. (Electronic Books - E-books).   This number has been pre-filled for all SCLS member libraries from statistics provided by WiLS / WPLC for titles that are available to all SCLS libraries (including the new SCLS OverDrive Advantage program) from Wisconsin's Digital Library.  If your library circulates portable e-book readers (that are cataloged) then you should add them to this number (see the DPI instructions). According to the DPI instructions, "E-books packaged together as a unit, such as multiple titles on a single e-book reader, and checked out as a unit are counted as one unit."

#3 a.  (Audio Materials - End of Year Total).  For LINKcat libraries this number has been pre-filled for you - see the ILS / LINKcat instructions.

#3b.  (Audio Materials Added During Year).  For LINKcat libraries this number has been pre-filled for you - see the ILS / LINKcat instructions.

#4. (Electronic Audio Materials - Downloadable).   This number has been pre-filled for all SCLS member libraries from statistics provided by WiLS / WPLC for titles that are available to all SCLS libraries (including the new SCLS OverDrive Advantage program) from Wisconsin's Digital Library.

#5. (Video Materials). For LINKcat libraries this number has been pre-filled for you - see the ILS / LINKcat instructions.

#5b.  (Video Added During Year).  For LINKcat libraries this number has been pre-filled for you - see the ILS / LINKcat instructions.

#6.  (Electronic Video Materials - Downloadable).   This number has been pre-filled for all SCLS member libraries from statistics provided by WiLS / WPLC for titles that are available to all SCLS libraries from Wisconsin's Digital Library. 

#7 (Other Materials Owned).  This category includes any special collections (toy kits, realia, equipment, etc.) of other materials owned by your library that are not already reported above.  These items must be cataloged in your library's circulation system.  If you are a LINKcat member library, you can include items that have generic records.  If you enter a  number here, you must provide a brief description of the "other matierials".

#8a. (Database - locally owned or leased).  This number has been pre-filled for you. SCLS has provided the number of databases that we know your library subscribes to, and that SCLS provides authentication for. Databases available through BadgerLink do not get counted here. The pre-filled number does not include any databases that your library may subscribe to directly (an example of this is Clio III at Marshfield or Freegal at DeForest). You should add any of this type to the pre-filled number. DO NOT include locally created databases.

#8b. (Other Databases - purchased by your library system or consortia).   During 2013 SCLS did not purchase any databases for use by our member libraries, so the number "0" has been pre-filled for your library.  You should not change this pre-filled number.

#8c.  (Statewide Databases - provided through BadgerLink).  This number has been pre-filled for your library by the DPI  using the number of databases available to all public libraries in Wisconsin through BadgerLink.  You should not change this pre-filled number.  

#9.  (Total Databases).  This number is automatically calculated for you. 

#10.  (Subscriptions).  This number is the total number of current print serial subscriptions (including duplicate subscriptions) for your library:  magazines, newspapers, annuals, etc.  According to the DPI (via an e-mail message from 1-24-14), these serials do not need to be cataloged in order to be counted.  County subscriptions purchased from the library's budget as well as subscriptions donated to the library as gifts.  However, do not count personal or staff subscriptions.  Do not count electronic subscriptions.  For LINKcat libraries, see the ILS / LINKcat instructions.

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SECTION III (Library Services)

#1a.  (Total Annual Circulation).  Do not include items from your library that were sent to another library via interlibrary loan in this total - those statistics will be captured in #2a.   #1b. (Circulation of Children's Materials) has been pre-filled for LINKcat libraries- see the ILS / LINKcat instructions.

#2a and #2b.  (Items Loaned and Items Received).  See the DPI  instructions. LINKcat libraries - follow the instructions in the ILS / LINKcat instructions. 

#3a and 3b. (Registered Resident and Nonresident Users).  Resident users live in your library’s municipality. Nonresident users live outside your municipality. LINKcat libraries - this data has been pre-filled for you - if you have questions, follow the instructions in the ILS / LINK instructions.

#4, 5 and 6 (Reference Transactions, Library Visits and Uses of Public Internet Computers).  There are three options for the method used to collect this data: “actual count,” “survey week,” or "did not collect."  Not collecting this data and reporting “did not collect” is the worst option — every library should at least do a one-week sample survey.  However, if you did not, you must report “did not collect;” you may NOT estimate or guess.


#4. (Reference Transactions).  
Review the definition of a reference transaction in the DPI instructions, and refer to the SCLS "Reference Questions and Statistics" page.  Be sure to count all reference questions, no matter how they were received (in person, by phone, by email, etc.), but NOT directional questions.  You may use a typical week sample and multiply it by the number of weeks you were open. 

#5. (Library Visits). Report the number of people entering your library for whatever purpose during the year.


#6. (Uses of Public Internet Computers).  Report the number of uses (sessions) of public Internet computers in your library in the last year.  The instructions allow you to report all usage if computers are used for multiple purposes, and Internet usage can't be isolated.  LINKcat libraries, include usage of LINKcat public workstations. 

Information about suggested ways to collect this information is sent to you annually, and is also available on the SCLS website at How to collect the number of users of electronic resources in a typical week.

Do NOT include usage by patrons using their own laptops / wireless devices and your library's wireless Internet access. 

#7a. (Number of Licensed Database Sessions).  The number you report here is for usage of all databases, except statewide BadgerLink resources, (or locally created resources, which get reported in 7b). This number has been pre-filled for you, and includes databases that SCLS provides authentication for. The pre-filled number does not include any that your library may subscribe to directly (an example of this is Clio III at Marshfield or Freegal at DeForest). If you can get usage statistics for these from your vendor, you may add those to the pre-filled number, otherwise, you should not change this number.

#7b. (Number of Locally-Created, Non-Commercial Database Sessions). This would include such sources as Marshfield’s genealogy index to Marshfield newspapers.   If you can isolate database sessions, as defined in the instructions for 7a, report those here.

#7c. (Uses of E-Books by Users of Your Library). This has been pre-filled for all SCLS member libraries - based upon OverDrive statistics.  If your library circulates e-book readers that are pre-loaded with e-books, you can add those separate circulation statistics to the number that has been pre-filled for your library.

#7d. (Uses of E-Audio by Users of Your Library).  This has been pre-filled for all SCLS member libraries - based upon OverDrive statistics - and you should not change it.

#7e. (Uses of E-Video by Users of Your Library).  This had been pre-filled for all SCLS member libraries - based upon OverDrive statistics - and you should not change it.

#8.  (Number of Programs and Program Attendance).  Include only those events sponsored or co-sponsored by the library, NOT those sponsored by other groups.  Include adults who attend children's programs or young adult programs in children's or young adult program attendance.  Do NOT include activities delivered on a one-to-one basis, such as tutoring or homework assistancePlease refer to the DPI instructions if you have questions.

#9.  (Number of Public Use Computers).  When calculating this number, DO NOT include self checkout workstations, or laptops brought in by the public (you MAY include library-owned laptops that use the library's wireless access).  DO include LINKcat or other nonLINKcat catalog computers that may have limited Internet access.

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SECTION IV (Library Governance)

This section will be pre-populated with the names from the previous year’s annual report. (NOTE: Be sure you do not just automatically accept what is entered—instead, review the information and make any necessary corrections.)

While most of the annual report requires that you report as of the last day of 2013, this section requires you to report CURRENT data, as of the date you are entering it.  Additionally, many libraries have not been entering email addresses for these board members. The DPI needs an email address for at least one board member, preferably the board president.

#2 (Number of Library Board Members).  This question is often overlooked simply because of where it falls within the Annual Report.  Report the number of library board members here - including any vacancies.

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SECTION V (Library Operating Revenue)

Report ONLY library operating income / revenue here, NOT capital.   When reporting both revenue and expenditures for your library on this Annual Report, the DPI has repeatedly stressed that you do not need to wait for official audit results from your municipality.  See the definitions of both operating and capital funds in the DPI instructions for Sections VI and VII.

According to the DPI (and verified by the DPI staff): "Library operating costs paid directly by the municipality may be included as income and expenditures; however, the library must be able to document the expenditure of these funds for library purposes. (For example, employee fringe benefits or library heating and electrical expenses in a shared facility may be paid directly by the municipality. If documented, these expenditures may be included.)"

Expenditures may NOT Exceed Income. 

#1.  (Local Municipal Appropriations for Library Service).  Library operating costs (utilities, etc.) paid directly by your municipality may be included here; however, you must be able to document the expenditure of these funds for library purposes.

#2a.  (Home County Appropriation for Library Service).  If your library receives monies from your home county in addition to a rural reimbursement payment (for example, Sauk County's technology funds or Green County's improved access funds), those monies should be reported here.   If your library's county funds include more than just rural use payments, then please add a note to this question, explaining the various county funds.

#2b.  (Other County Payments). If your library "billed" adjacent counties for serving their rural residents, and received payment during 2013, enter those payments here.   Enter the county name and the amount that your library received.

#3. (State Funds).  These are state funds, received by the library from SCLS, or another state program.  State funds reported here do NOT include SCLS continuing education grants since those are sent to a person, not the library. 

#3a. (Public Library System State Funds).  If your library received funds from SCLS for SLP Performers, SLP incentives, or Net Lender Payments in 2013, they are listed below, alphabetically by municipality. Report these on separate lines in #3a.  Include the description.

2013 SCLS Payments for SLP Performers

Adams County
$400
Albany
$400
Amherst
$400
Arpin
$400
Baraboo
$400
Belleville
$400
Black Earth
$400
Brodhead
$400
Cambria
$400
Cambridge
$400
Columbus
$400
Cross Plains
$400
Dane County
$750
Deerfield
$400
DeForest
$400
Fitchburg
$400
LaValle
$400
Lodi
$400
Madison
$3,600
Marshall
$400
Marshfield
$400
Mazomanie
$320
McFarland
$400
Middleton
$400
Monona
$400
Monroe
$400
Monticello
$400
Mount Horeb
$400
Nekoosa
$400
New Glarus
$400
Oregon
$400
Pardeeville
$375
Pittsville
$400
Plain
$325
Portage
$400
Portage County
$1,600
Poynette
$400
Prairie du Sac
$400
Reedsburg
$400
Rio
$340
Rock Springs
$400
Rome
$400
Sauk City
$400
Spring Green
$400
Stoughton
$400
Sun Prairie
$400
Verona
$400
Vesper
$400
Waunakee
$400
Wisconsin Dells
$400
Wisconsin Rapids
$400
Wyocena
$335

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2013 SCLS Payments for SLP Incentives

Adams County
$125
Albany
$50
Amherst
$50
Arpin
$50
Baraboo
$125
Belleville
$50
Black Earth
$50
Brodhead
$75
Cambria
$50
Cambridge
$50
Columbus
$75
Cross Plains
$75
Dane County
$75
Deerfield
$50
DeForest
$100
Fitchburg
$125
LaValle
$50
Lodi
$75
Madison
$500
Marshall
$75
Marshfield
$150
Mazomanie
$50
McFarland
$75
Middleton
$125
Monona
$125
Monroe
$125
Monticello
$50
Mount Horeb
$75
Nekoosa
$75
New Glarus
$50
North Freedom
$50
Oregon
$75
Pardeeville
$50
Pittsville
$50
Plain
$50
Portage
$125
Portage County
$350
Poynette
$50
Prairie du Sac
$75
Reedsburg
$125
Rio
$50
Rock Springs
$50
Rome
$50
Sauk City
$75
Spring Green
$75
Stoughton
$125
Sun Prairie
$125
Verona
$75
Vesper
$50
Waunakee
$75
Wisconsin Dells
$75
Wisconsin Rapids
$150
Wyocena
$50

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2013 SCLS Net Lender Payments

Adams County
$43
Black Earth
$174
Belleville
$415
Brodhead
$449
Cambridge
$11
Columbus
$248
Cross Plains
$292
Dane County
$320
DeForest
$486
Fitchburg
$644
Marshall
$458
Mazomanie
$104
McFarland
$704
Middleton
$73
Monroe
$526
New Glarus
$218
North Freedom
$230
Pardeeville
$32
Prairie du Sac
$117
Portage
$215
Reedsburg
$733
Rock Springs
$33
Sauk City
$102
Spring Green
$56
Sun Prairie
$35
Waunakee
$426
Wisconsin Rapids
$847
Wyocena
$8

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#4. (Federal Funds).   Libraries that apply for and receive e-rate funds on their own should list them here.  All LSTA project funds received should be reported here, unless they were used for capital expenses (in which case they are reported, as both revenue and expenditure, in Section VII, Library Capital Revenue, Expenditures, and Debt Retirement).  During 2013 SCLS did not coordinate a system-wide LSTA grant project.  However, seven SCLS member libraries (ARP, DCL, LDI, ORE, REE, RIO and SUN) did apply for and receive an LSTA "Growing Wisconsin Readers Early Literacy Mini-grant" in 2013 ($250 for each library).  These federal LSTA funds will need to be recorded in Section V, Question #4.

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#6. (Funds Carried Forward)
refers to tax funds, not gift monies, carried forward from 2013. (Gift monies are reported as "all other operating income" in the year they are expended.  All Gift monies carried forward are reported in Section VIII (Other Funds Held by the Library Board) or IX (Trust Funds).

#7.  (All Other Operating Income) includes fines, lost book payments, copy machine money, rental fees, other miscellaneous income and gift money or reserve funds held at SCLS, etc. which were expended in 2013.  Gift money should be reported as income in the year it is expended, which may not be the year in which it was received. All unspent gift funds should be reported in Section VIII (Other Funds Held by the Library Board) or IX (Trust Funds).

#9. ( 2014 Appropriation).  This is the amount your library will receive from your municipality in 2014 for your operating budget. 

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SECTION VI. (Library Operating Expenditures)

Report only operating expenditures here, NOT capital.

According to the DPI (and verified by the DPI staff): "Library operating costs paid directly by the municipality may be included as income and expenditures; however, the library must be able to document the expenditure of these funds for library purposes. (For example, employee fringe benefits or library heating and electrical expenses in a shared facility may be paid directly by the municipality. If documented, these expenditures may be included.)"

#1. (Salaries and Wages).  Enter the amount of salaries and wages for all library staff, exclude employee benefits.

#2. (Employee Benefits).  Include amounts for paid employee benefits including Social Security, retirement, medical insurance, life insurance, guaranteed disability income protection, unemployment compensation, etc.

#3b. (Electronic Material).  Be sure to include here the amount expended by your library for databases in 2013. 

#3c. (Audiovisual Materials).  If your library is a member of the Audio Book Circuit (ABC) created by SCLS member libraries, include those costs here.

#3d. (All Other Materials).  If your library circulates pre-loaded e-book readers to patrons, and if you purchased e-book readers during 2013, then the recommendation from the DPI is to record those expenditures here (rather than under #3c - Audiovisual Materials).


#4. (Contracts for Services).  Amounts paid by libraries and counties to SCLS for Technology, ILS (LINKcat) and Delivery Services are reported below, alphabetically by municipality.   Although it may seem logical to also enter the amount that your library pays for SCLS-coordinated services such as Library Online or Enterprise Wireless here, they are not considered contractual according to the DPI's definition.  Those expenses should be included under Question #5 (Other Operating Expenditures).

Libraries' Payments to SCLS for Technology & ILS (LINKcat) Services in 2013 (the provider is SCLS)

Adams County
$20,997
Arpin
$7,565 
Baraboo
$42,632
Belleville
$17,320
Black Earth
$11,072
Brodhead
$18,780
Cambria
$7,539
Cambridge
$15,998
Columbus
$21,858
Cross Plains
$24,755
Dane County
$28,879
Deerfield
$14,240
DeForest
$53,238
Fitchburg
$72,915
La Valle
$4,550
Lodi
$18,927
Madison
$563,443
Marshall
$16,255
Mazomanie
$10,994
McFarland
$36,729
Middleton
$74,196
Monona
$39,071
Monroe
$46,321
Mount Horeb
$39,604
New Glarus
$18,811
North Freedom
$7,097
Oregon
$42,473
Pardeeville
$11,644
Plain
$9,446
Portage
$39,694
Poynette
$12,941
Prairie du Sac
$27,905
Reedsburg
$40,458
Rock Springs
$5,381
Sauk City
$22,097
Spring Green
$18,551
Stoughton
$43,369
Sun Prairie
$83,434
Verona
$68,136
Waunakee
$45,242
Wisconsin Dells
$25,799
Wisconsin Rapids
$77,903
Wyocena
$7,142

 

Libraries' Payments to SCLS for Technology Service in 2013 (the provider is SCLS)

Nekoosa
$8,714
Portage County
$33,102
Rome
$7,812

 

Libraries' and Counties' Payments to SCLS for Delivery Service in 2013 (the provider is SCLS)

Adams County $9,201
Albany $2,091
Baraboo $3,002
Brodhead $2,091
Cambria $2,826
Columbus $6,739
Dane County $193,516
Green County $28,102
LaValle $559
Lodi $6,979
Marshfield $4,458
Monroe $3,991
Monticello $2,091
New Glarus $2,091
North Freedom $672
Pardeeville $3,878
Plain $1,153
Portage $10,947
Portage County $21,498
Poynette $5,446
Prairie du Sac $2,292
Reedsburg $3,197
Rio $1,208
Rock Springs $574
Rome $982
Sauk City $2,220
Sauk County $29,742
Spring Green $1,653
Wisconsin Dells $6,979
Wisconsin Rapids $4,458
Wood County $15,071
Wyocena $2,184

 

#7. (Expenditures from Federal Sources).  Of all the operating expenditures you report in #1-5 in this section, report those fund expenditures that came from federal sources.  This is a subset of the total expenditures reported in question #6, not an additional amount.  This should almost always be the same amount you reported as the total income from Federal funds, in Section V, Question #4.

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SECTION VIII (Other Funds Held by the Library Board)

This could include such things as funds from donations, investment interest, funds in SCLS “holding accounts,” funds in an account with SCLS Foundation, etc.   Follow the instructions to enter Beginning Balance, Additions, and Subtractions. The Total will calculate automatically. If you have no “other funds” click the “No other funds” box.

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SECTION IX (Trust Funds)

If the library board has appointed a board member as financial secretary, who is bonded, and has invested funds as permitted by Wisconsin Statutes 66.0603(1m), 112.11(3), 66.0603(2), or 112.11(5), information about the activity of those funds is reported here. Follow the instructions to enter a Beginning Balance, Additions, and Subtractions. The Total will calculate automatically.

If you report an amount here, you must also attach a report of those funds to the final print copies you send to SCLS.  It need NOT include all the bank statements throughout the year.

If you do not have any funds that meet the definition of trust funds click the “No Trust Funds” box.

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SECTION X (Staff)

#1.   Report as of the last day of the year just ended - 2013.  Report all positions funded by the library's budget whether those positions were filled or not - do not report volunteers.  Libraries with 15 or fewer employees must include all employees under 1a and 1b.   Libraries with more than 20 employees should list the director, chief assistants, branch librarians, department heads, and other supervisory personnel in #1a and certain information in #1b.  ALL libraries must complete question #2.

#1a. (Directors, department heads, branch heads, and full-tim or permanent staff).  Provide the information requested for library staff holding the title of Librarian, and other staff, as space permits.   Libraries with more than 15 employees list branch librarians, department heads, etc., and include others by title in 1b.   There is a pulldown for “Type of Staff”—select the one which applies for each position. The Director must be entered on the first line—and indicate whether or not the director has an MLS using the “Type of Staff” pulldown. This section does not require the names of employees.


#1b. (Other Paid Staff).  Libraries with 15 or fewer employees may report all staff in #1a. Libraries with more than 15 employees should provide the requested information for as many position classifications as space allows, beginning with those classifications with the most hours worked in a week. This question includes all employees paid from the library's budget.  Even if space doesn’t permit entering all staff in 1b, ALL staff must be included in the calculations in #2, below.   Enter the position classification in “Job Title,” the TOTAL wages paid to everyone in that classification in “Total Annual Wages Paid,” and the TOTAL number of hours worked per WEEK by everyone in that classification in “Hours Worked / Week.” In the "Type of Staff" pulldown, indicate whether the position has the title of "librarian" or requires an ALA MLS. See the example in the DPI instructions.

#2. (Library Staff Full-Time Equivalents - FTEs).  All libraries must complete this question. Refer to the DPI instructions.  Contact Mark Ibach if you have questions.

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SECTION XI (Public Library Loans of Material to Nonresidents)

This section is mainly concerned about circulation to nonresidents—people who live outside your library's governmental unit / municipality.  Please note that questions 2, 3, and 4 will automatically subtotal, and if the amount entered in #1 is less than the totals of 2-6, you will get an error message.  For the 2013 Annual Report, Questions #2 through #6 have been pre-filled for LINKcat libraries - see the ILS / LINKcat instructions.

#2b
, #3b, #4b and #9 are important, because they will determine your county funding from your own and adjacent counties next year.  You must separate circulation to county residents by those who support a local library and those who do not. 

The totals for lines 2 through 6 must equal the number reported in question #1.

#3. (Circulation to Nonresidents Living in Another County in Your System).   The seven counties in your system (SCLS) are Adams, Columbia, Dane, Green, Portage, Sauk, and Wood.

#4.  (Circulation to Nonresidents Living in an Adjacent County Not in Your System).  These are counties that are adjacent to your county but not one of the seven counties in SCLS territory. You may find it helpful to refer to the map at the bottom of Wisconsin Public Library System Directory (from DPI ) to identify counties that are adjacent to your county, but not in SCLS.

#7. (Method for Detemining Circulation Allocation).   If your library is using circulation statistics either from LINKcat or your own library catalog, then you should select "actual" as the method of determining circulation allocation from this drop-down menu.

#8. (Access Denied Under s.43.17(11)(b).  There are currently only two SCLS public libraries that have unique access situations with a library in an adjacent system.  So the majority of SCLS members will answer "no" to this question.


#9. (Circulation to Nonresidents Living in an Adjacent County Who Do Not have a Local Public Library) is very important because this information will be used to calculate the financial reimbursement your library is eligible to receive from adjacent counties.  Include only documented circulations to county residents who don't directly support a local library.  This is a subset of the amount reported in lines 1-6 above, not an additional amount.   Remember to include adjacent counties both within and outside of SCLS - the map at the bottom of the Wisconsin Public Library System Directory (from DPI) will be helpful in determining which counties are adjacent to your county.  Because of the financial implications of the data reported here, this question has purposely not been pre-filled for LINKcat member libraries.  Please see the ILS / LINKcat instructions for details on how to locate these numbers.

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SECTION XII (Technology)

Question #1 ("What type of Internet connection do you have?").  There are three options for answering this question on the 2013 Annual Report: "only a dedicated or leased line," "only a broadband, cable or DSL line," or "both."  Because of the many changes that have happened with Internet connectivity during the past year, SCLS Technology staff have provided us with the following suggestions for each SCLS member library:

Adams County
dedicated or leased line
Albany
broadband, cable, or DSL
Amherst
broadband, cable, or DSL
Arpin
dedicated or leased line
Baraboo
dedicated or leased line
Belleville
dedicated or leased line
Black Earth
dedicated or leased line
Brodhead
dedicated or leased line
Cambria
dedicated or leased line
Cambridge
dedicated or leased line
Columbus
broadband, cable, or DSL
Cross Plains
both
Dane County
dedicated or leased line
Deerfield
dedicated or leased line
DeForest
dedicated or leased line
Fitchburg
dedicated or leased line
LaValle
dedicated or leased line
Lodi
dedicated or leased line
Madison - Central
dedicated or leased line
Madison - Hawthorne
both
Madison - Alicia Ashman
both
Madison - Lakeview
both
Madison - Meadowridge
both
Madison - Monroe
both
Madison - Pinney
both
Madison - Sequoya
both
Madison - South Madison
dedicated or leased line
Marshall
both
Marshfield
broadband, cable, or DSL
Mazomanie
dedicated or leased line
McFarland
dedicated or leased line
Middleton
dedicated or leased line
Monona
broadband, cable, or DSL
Monroe
both
Monticello
broadband, cable, or DSL
Mount Horeb
dedicated or leased line
Nekoosa
broadband, cable, or DSL
New Glarus
dedicated or leased line
North Freedom
both
Oregon
dedicated or leased line
Pardeeville
dedicated or leased line
Pittsville
broadband, cable, or DSL
Plain
dedicated or leased line
Portage
dedicated or leased line
Portage County
both
Portage County - Almond
dedicated or leased line
Portage County - Plover
dedicated or leased line
Portage County - Rosholt
dedicated or leased line
Poynette
dedicated or leased line
Prairie du Sac
dedicated or leased line
Reedsburg
dedicated or leased line
Rio
broadband, cable, or DSL
Rock Springs
dedicated or leased line
Rome
both
Sauk City
both
Spring Green
dedicated or leased line
Stoughton
dedicated or leased line
Sun Prairie
both
Verona
dedicated or leased line
Vesper
broadband, cable, or DSL
Waunakee
dedicated or leased line
Wisconsin Dells
broadband, cable, or DSL
Wisconsin Rapids
broadband, cable, or DSL
Wyocena
dedicated or leased line

 

Questions #5a (Method of Counting Wireless Internet Uses) and 5b (Number of Wireless Internet Uses) were both new for the 2012 Report; they are required for the 2013 Report.  The DPI understands that not all public libraries who offer wireless Internet will have easy access to statistics on that wireless use. So if you don't have reliable statistics, you can answer "yes" for Question #4 ("Does Your Library Provide Wireless Internet Access for Patrons' Mobile Devices?") and "Not Counted" for Question #5a.

What the DPI is looking for to answer Question #5b (Number of Wireless Internet Uses) is the total number of sessions.  The length of the sessions does not matter.  For SCLS member libraries who have Enterprise Wireless, you will have had to save each monthly use report that you received during 2013 in order to have the necessary information to answer Question #5b.  SCLS no longer has access to these monthly reports and annual reports do not exist for Enterprise Wireless.  Last year Ben Miller, the Director of the Sauk City Public Library created a handout on how to use Excel pivot tables to capture the number of Enterprise Wireless sessions.  SCLS Technology staff have told us that beginning in December of 2013, Enterprise Wireless statistics changed so that they now only keep track of sessions that are longer than five minutes.  We assume that this is a permanent change for Enterprise Wireless.

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SECTION XIII (Youth Services)

Question #1 (Literacy Offerings) is a new, optional question for the 2013 Report.  Keep in mind that this question also includes activites for all ages (not just youth) and we assume that it will be required next year. The information contained in the DPI instructions provides a great level of detail for this question. The Annual Report section of the DPI website also has a detailed handout on what is considered a literacy offering.

Question #2 (Drop-in Activities) was new for the 2012 Report; it is now required for the 2013 Report.  Please see the DPI instructions for more information.

 

SECTION XIV (Public Library Assurance of Compliance with System Membership Requirements)

Read and review the statements carefully, and indicate those that are being met by your library.  Unchecked requirements indicate noncompliance.   If there is a problem with a compliance issue, non-complying libraries will be required to complete steps necessary to attain compliance with all statutory requirements as soon as possible.

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SECTION XV (Certification and Statement Concerning System Effectiveness)

This report is mandated by state statute, and must be approved by your library board and signed by your board president as well as by the library director.  The section for Certification appears when you click on Print in the upper right hand corner of the LibPAS electronic form to generate a PDF of your report, and it says: "I certify that to the best of my knowledge, the information in this annual report and any attachments are true and accurate and the library board has reviewed and approved this report."  Please note that this statement refers to the entire report, not just Section XIV (Public Library Assurance of Compliance).

The Statement Concerning System Effectiveness can be submitted either online or on the paper form and then mailed to the DPI.   Please note that the deadline for the DPI receiving the completed Statement is the same (March 3rd) no matter which format you select.

You may need to reschedule your library board meeting or make other special arrangements in order to meet the required annual report deadlines.

 

For more information about the annual report, contact Mark Ibach.