SCLS Home About SCLS Plans and reports Search

Statutory resource services agreement for 2007

Article I: Intent

The Madison Public Library (hereinafter referred to as MPL) agrees to remain a member in good standing of the South Central Library System (hereinafter referred to as SCLS) for the duration of this contract. MPL further agrees to fulfil all the responsibilities required for system membership in accordance with the signed membership agreement between MPL and SCLS and in compliance with Chapter 43 of the Wisconsin Statutes. In return, SCLS agrees to provide to MPL the full range of goods and services offered to other member public libraries on the same basis as those goods and services are offered to those other member public libraries.

The provisions which follow are intended to formalize the relationship for the provision of resources by MPL to SCLS member libraries and the referral or routing of reference and interlibrary loan requests by MPL pursuant to Wisconsin Statutes, Section 43.24(2)(b) and (d) for the period January 1 through December 31, 2007. All payments between MPL and SCLS for the services specified in this contract shall be in accordance with, and limited to, the specific terms of this contract unless such terms are altered, in writing, by mutual agreement of both parties involved.

Article II: Resource Library Services

A. Backup Reference and Interlibrary Loan Services: $145,572

MPL agrees to provide the backup reference and interlibrary loan services specified in S.43.24(2)(b), and to refer or route reference and interlibrary loan requests pursuant to S.43.24(2)(d) in return for the sum indicated above. This sum is intended to cover the general costs of this service, including the addition of equipment and or software as required to enhance the service.

MPL agrees to accept requests for materials or information from all SCLS member public libraries, to utilize collections to which MPL shall have direct access to complete these requests if possible, to verify remaining requests according to the standards required by the Division for Library Services, and to refer these remaining requests for completion to such other member, area, and state resources as shall be required. MPL will also route materials received for the completion of interloan requests to the library or agency requiring them in cases where an automatic routing mechanism is not already in place. MPL will further accept requests referred into the SCLS area from other areas of the state in accordance with Division for Library Services guidelines and practices and insofar as this is deemed practical by SCLS, and either fill such requests directly or refer them to the proper member and area level resources for completion. The requests which MPL is expected to handle as an interlibrary loan clearinghouse under this section do not include those which may be completed by one member library loaning material directly to another through the mechanism of the shared automated resource sharing system. Member libraries are required to share their materials with each other to fill basic author/title requests as part of basic system membership (and in return for various goods, services, and funds provided by the system as part of this membership) in accordance with S.43.24(2)(a) of the statutes, and the shared automated system is the primary mechanism currently provided and utilized by SCLS and the member libraries for this purpose.

MPL agrees to complete these requests or to determine that they cannot be completed with the information, materials, and/or expertise at hand, and to provide the information, materials, and/or photocopies necessary to such completion or the notice that such completion is not possible to the requesting library within an average of five working days, and for 90% of requests received within a maximum of seven days, of the receipt of such requests. Completion is defined to include the placing of holds or reserves, the supplying of information and/or materials, and the referral of requests to other clearinghouse agencies. Status reports to requesting libraries must indicate the actions initiated to complete the request within the specified timeframe.

MPL agrees to continue to provide to SCLS the results of their quarterly interloan survey, and to gather such other statistics, conduct such studies, and create such reports concerning its activities as a system resource library as shall from time to time be requested by SCLS and shall be deemed reasonable and proper by both parties.

The Public Library Advisory Committee will review and evaluate this service program at quarterly intervals, and recommend changes as required to SCLS and MPL.

In return for the sum determined above, the contracting library or library agency will assume all costs of providing this service, including but not necessarily limited to quarters, staffing, equipment, communication costs, photocopying, and postage.

B. Collection Enrichment: $13,994

SCLS will pay to MPL the sum indicated above as a collection enrichment grant for the purchase of reference materials for the benefit of all system residents. MPL will hold title to these materials whether or not this contract remains in force in the future, and may ultimately dispose of these materials as it sees fit.

MPL is entitled to make use of the collections of other system member libraries for general interloan purposes on the same terms that other system members are entitled to make use of MPL materials for interloan purposes as a basic condition of system membership. MPL is further entitled, as are all system members, to reimbursement from SCLS, in goods, services, and direct payment for net imbalances in the interloan of materials according to any formulas and procedures set up by SCLS for such reimbursement.

Article III: Other Provisions

A. Payment Schedule

SCLS will pay MPL for the services specified above in two instalments not later than the day following the SCLS Board meetings in the months of August and December, 2007. Each payment will include one half of the collection enrichment grant, and one half the payment for the backup reference and interlibrary loan services provided by MPL.

B. Reopener and Future Contracts

C. Term of Contract

The term of this contract shall be January 1 through December 31, 2007, inclusive. If no agreement for 2008 can be reached through the negotiation process, this contract can be extended through 2008 by the Division for Library Services of the Department of Public Instruction in accordance with S.43.16(1)(a).

D. Contract Acceptance

Final acceptance of this agreement by SCLS is subject to the approval of this agreement and of the revised 2007 SCLS Annual Plan for Services by the Division for Libraries, Technology, and Community Learning of the Department of Public Instruction.

For more information on SCLS plans and reports, contact Phyllis Davis.

SCLS Home | About SCLS | Plans and reports