August 1: By this date, all libraries will receive information from WiLS about databases that they currently subscribe to via an email with a spreadsheet that includes:
- Which databases (if any) the library subscribes to
- An estimate of what it will cost the library to renew those same databases if all subscribing libraries continue to subscribe
- The opportunity to add database(s) that other SCLS libraries subscribe to
September 1 - 30: Trials will be run for databases currently subscribed to by SCLS libraries as well as new databases. Libraries interested in price quotes should use the WiLS Price Quote Request Form in MyWiLS.
October 1: By this date - in order to calculate final pricing - all libraries must let Sara know which databases they intend to renew for the following year. [*This commitment is considered firm—See more information on this, below.]
October 1: Libraries must let Sara know any new databases they will be adding for the next calendar (January 1). Sara will work with vendors and libraries to negotiate pricing, and calculate the final amount due from each library.
November 1: Libraries will have final pricing in hand for the following year.
January: Libraries will receive invoices from WiLS for databases for the current year.
*Commitment: A library's October 1 decision is considered a firm commitment, unless their final total increase amounts to more than 5%, in which case they have the option to decline.