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Database Renewals Timeline and Commitment

August 1:  By this date, all libraries will receive information from Sara Gold at WiLS about databases they currently subscribe to:

• Which databases (if any) they subscribe to
• An estimate of what it will cost them to renew those same databases if all subscribing libraries continue to subscribe
• The opportunity to add database(s) that other SCLS libraries subscribe to

September 1:  By this date, in order to calculate final pricing, all libraries must let Sara know which databases they intend to subscribe to for the following year (whether renewals or new subscriptions)  [*This commitment is considered firm—See more information on this, below]

September 1-October 15:  Sara will work with vendors and libraries to negotiate pricing, and calculate the final amount due from each library. 

November 1:  Libraries will have final pricing in hand for the following year.

January:  Libraries will receive invoices from WiLS for databases for the current year.

*Commitment:  A library's September 1 decision is considered a firm commitment, unless their final total increase amounts to more than 5%, in which case they have the option to decline. 

For more information about online databases, contact Denise Anton Wright.

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