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Setting up a Signature File


How to create a Signature for your emails

An email signature is a block of text that is added to your email automatically when you compose a new message or a reply. Associating a signature with your Thunderbird email is a three step process: create a signature file, associate the signature file with Thunderbird and verify the appearance of the signature file.

Create a signature file:

In the original verion of Thunderbird, you had to create a signature file as a file outside of Thunderbird. For users that have already created their signature file, it will still continue to work. New users may want to create their signature inside of Thunderbird instead.

  1. In your Thunderbird account, click on Tools and select Account Settings
  2. For new Thunderbird accounts, make sure the line with your email address is selected. If you're adding a signature to an existing account, you may need to look for the line that says "SCLS POP" followed by your email address.
  3. In the right hand side of the window, look for the box labeled Signature Text. Enter the text you wish to show as your signature here.
    1. If the Signature Text box is gray, see if there is a checkmark in the Attach a signature from a file instead. If there is, there is a signature set up on the account already.
    2. You can either find the file in the location specified or you can uncheck that box which will allow you to add a signature in the Signature Text box above.
  4. If you are using HTML in your signature, check the Use HTML box. To use HTML in your signature, you have to use the HTML tags or copy and paste the HTML code from a different document. Thunderbird does not have a built in HTML editor for the signature.
  5. When you are done, click on the OK button at the bottom of the window to save the signature.
  6. Click on the Write button and verify that the signature that appears in the body of the email is displaying how you wanted it to display.


Create a signature file (Classic way):

If you already have a signature file created and just want to link it to your account or you find it easier to use an external file for your signature, you can still use a file outside of Thunderbird.

  1. Click on the Windows Start button and select Run.
  2. Type in notepad and click the OK button
  3. In Notepad, type the information that you want to include in your signature.
  4. Save your signature file
    1. Click on File and select Save As
    2. In the left hand pane, select My Documents
    3. In the right hand pane, locate the folder names "<Your name>Mail" and double click this folder. (This folder should have been created when you originally set up your Thunderbird account.) If you don't see a folder by this name, go ahead and create it. For example, if your name is Jane, the folder name could be "JanesMail. "
    4. Type sig in the file name section of the Save As window.
    5. Click the Save button
  5. Exit Notepad by selecting File and Exit.

Associate the signature file with Thunderbird:

  1. Launch your Thunderbird account
  2. Click on Tools and select Account Settings
  3. Place a check mark beside Attach this signature in the right hand pane.
  4. Click on the Choose button.
  5. In the left hand pane, select My Documents
  6. In the right hand pane, locate the folder named "<Your name>Mail" and double click that folder.
  7. Double click on the sig.txt file.
  8. Click the OK button associated with Thunderbird's Account Settings screen.

Verify the appearance of the signature file:

  1. In Thunderbird, click on Write on the toolbar
  2. The signature should now appear in the body of the message. If you want to adjust the signature, edit the sig.txt file that you created, save the changes and redo this verification step until you like what you see.