SCLS Administrative Council Minutes
2/20/2020, 10:00 a.m.
SCLS Headquarters

Chester Room


Action Items:  None


Present: E. Foley (1), L. Ganz (2), A. Noel (3), N. Ozanich (4), A. Barnett (6), S. Hetzler (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf , S. Lee, M. Gartler (11-13) (The number following each individual indicates the cluster they represent)

:  J. Bergin (5)

Recorder:  H. Moe

SCLS Staff Present: M. Ibach, C. Baumann, V. Teal Lovely, M. Van Pelt

Call to Order:  Chair E. Foley, called the meeting to order at 10:06 a.m.  

a.   Introduction of guests/visitors: None

b.   Changes/Addition to the Agenda: None

c.    Requests to address the Council: None


Approval of previous meeting minutes: 1-16-2020 AC Minutes

a.   Changes or Corrections:  None

b.   Approved by motion:  T. Herold moved approval. M. Gartler seconded.  Motion carried.
Action items:  None

Reports of action of committees/workgroups

a.      Delivery Committee- Met 2/13/20.  You may view the action items and details in the minutes of the last meeting online.  C. Baumann noted the committee discussed snow removal for the delivery staff at the member libraries, Marathon County updates, and emergency response/first aid and procedures.  A delivery driver witnessed a patron fall outside a library and it prompted discussion of what procedures are needed in that situation.  It was suggested that delivery come up with a list of steps for a driver to use in the case of an emergency as well as reporting the incident to the library.  M. Navarre Saaf suggested delivery could use MPL’s template of procedures they follow in case of an emergency and also suggested they keep a copy of that form in the delivery vehicle for quick access. 

b.      ILS Committee – Met 2/5/20.  You may view the action items and details in the minutes of the last meeting online. 

c.       Technology Committee – Met 2/5/2020.  You may view the action items and details in the minutes of the last meeting online.  

      V. Teal Lovely provided an update on the Bibliovation migration progress and fixes.

d.         Consultants: You may view the report in the AC documents online. 

e.         Library Innovation Subcommittee:  Met 2-18-2020.  You may view the action items and details in the minutes of the last meeting online.   

f.           Building Needs Assessment Work Group:  M. Van Pelt noted five design build firms have been contacted and a RFI was sent for follow up information.  A matrix was created and the information was entered for comparison.  A time line was created and the committee hopes to make a final determination by August.  

 Items from clusters for initial discussion: 

  a. March All Directors Agenda – Registration is open for the March 19th meeting at the  DeForest P. L. 

  b. Governance review - Marathon County will change our governance structure if they decide to join SCLS.  They have created a task force and have requested a report from SCLS and Wisconsin Valley on our leadership strengths and assets.  That report has been created and will be shared with the SCLS Board this month.
W. Rawson provided a cluster representative presentation at the November 2019 All Directors meeting and the directors are encouraged to share that information with their clusters. 

  c. System Annual Report – Is available to the library staff to review.  The budget numbers are not included at this point.

d.  Cost Formula Work Group – SCLS is not recommending a change to the cost formula for 2021.  It will be discussed at the All Directors meeting.

e. 2021 Budget Timeline 

f. Review of Cluster Representative Training

Meeting evaluation and Summary: 

 Next meeting:   March 19, 2020 – All Directors Training


Adjournment: 11:30a.m.


For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.