SCLS Administrative Council Minutes
6/18/2020, 10:00 a.m.
Virtual Meeting online

 

Action Items: 

Approved voting shares for July All Directors fees
Approved the Resource library Statutory Resources Services Agreement

Approved the Resource Library Supplemental Services Agreement
Approved the Agreement to participate in SCLS Technology Services

Present: E. Foley (1), L. Ganz (2), A. Noel (3), L. Oathout (4), J. Bergin (5), A. Barnett (6), S. Hetzler (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf (11-13) (The number following each individual indicates the cluster they represent)

Absent: 
Excused
:

Recorder:  H. Moe

SCLS Staff Present: M. Ibach, C. Baumann, V. Teal Lovely, M. Van Pelt


Call to Order:  Chair E. Foley, called the meeting to order at 10:00 a.m.  

a.   Introduction of guests/visitors: None

b.  Changes/Addition to the Agenda: Remove ILL Subcommittee’s Revised Lending Policy between SCLS LINKcat and Non-LINKcat Libraries from agenda

c.   Requests to address the Council: None

 

Approval of previous meeting minutes: 4/16/2020 AC Minutes, 5/21/2020 All Director Minutes

a.     Changes or Corrections:  None

b.     Approved by motion:  J. Bergin moved approval of the 4/16/2020 AC Minutes. A. Barnett seconded.  Motion carried.
S. Hetzler moved approval of the 5/21/202 All Director Minutes.  M. Navarre Saaf seconded.  Motion carried.

 

Action items: 

a.     Approve voting shares for July All Directors fees votes

                                                    i.     Delivery

                                                   ii.     Technology Services

1.     Infrastructure

2.     Network Services

3.     PC Support

4.     ILS Services & GetIt

                                                 iii.     Advantage

                                                 iv.     OverDrive


a. Motion:  A. Barnet moved approval of all the voting shares as presented.  J. Bergin seconded.
b. Changes or corrections: None
c. Vote:  Motion carried.

b.     Approval of Agreements

                                                    i.     Resource Library Statutory Resources Services Agreement (no proposed changes)
a.  Motion:  T. Herold moved approval.    A. Noel Seconded.
b. Changes or corrections: None
c.  Vote:  Motion Carried.

                                                   ii.     Resource Library Supplemental Services Agreement (no proposed changes)
a.  Motion:  A. Noel moved approval.  W. Rawson seconded.
b. Changes or corrections:  None
c.  Vote:  Motion carried.

                                                 iii.     Agreement to Participate in SCLS Technology Services (no proposed changes)
a.  Motion:  M. Navarre Saaf moved approval.  L. Ganz seconded.
b. Changes or corrections:  None
c.  Vote:  Motion carried.

 

Reports of action of committees/workgroups

a.     Delivery Committee- Met 6/4/20.  You may view the action items and details in the minutes of the last meeting online

b.     ILS Committee – Met 6/3/2020.  You may view the action items and details in the minutes of the last meeting online.  The ILS report has been updated since the last meeting.
L. Oathout noted in 2018 libraries paid amounts for linked data, could fees from that go toward offsetting any increases in the budget?  That’s an excellent idea and perhaps SCLS could present scenarios at the July All Directors meeting?

c.      Technology Committee – Met 6/3/2020.  You may view the action items and details in the minutes of the last meeting online.

d.       Consultants: You may view the report in the AC documents online. 

e.        Library Innovation Subcommittee:  Met last week.  You may view the action items and details in the minutes of the last meeting online.   

f.         Building Needs Assessment Work Group:  Met 6/4/2020. You may view the action items and details in the minutes of the last meeting online.   Because of the COVID 19, on site visits to potential builders has been delayed.  It has also called into question whether the original size of the new building is still valid.    

 Items from clusters for initial discussion:  Sauk City is moving into their new building July 6th!

Discussion:  
            a. July All Directors will be virtual from 10 to noon.  Would the directors like to have the Bluejeans software available following the official meeting?  It was suggested that we leave the Bluejeans videoconference available for an hour following the meeting for directors to continue any discussions they are interested in pursuing. 
            b. November All Directors at Portage Public Library.  August Ball will be the presenter in the afternoon.  The only issue we may have is if we need to continue to do social distancing.  We may need to find a different venue that can accommodate social distancing.  M. Van Pelt will check with the Waunakee Library to see if they could be an alternate site.   
            c.  ILL Subcommittee’s Revised Lending Policy between SCLS LINKcat and Non-LINKcat Libraries – This topic will be put on a future agenda.
            d. SCLS application for CARES grant for RFID and sorter:   We received information about the survey we sent regarding RFID and will continue discussion and look into future grants for a sorter for delivery since we were unable to meet the deadline for the CARES grant. There is another grant available from DPI which allocates a specific amount to each library.  If the AC members are interested in discussing this further, V. Teal Lovely will be available following the meeting.

Meeting evaluation and Summary: 

 Next meeting:   July 16, 2020 – All Directors Meeting via Bluejeans.

 

Adjournment: 11:05 a.m.

                                       

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.
 

AC/minutes/6-18-2020