SCLS Administrative Council Minutes
9/17/2020, 10:00 a.m.
Virtual Meeting online

 

Action Items: 

Approved the recommendation of 2021 SCLS Budget and 2021 Budget notes to the SCLS Board of Trustees
Approved the recommendation of the 2021 SCLS System Plan to the SCLS Board of Trustees

Present: L. Ganz (2), A. Noel (3), L. Oathout (4), J. Bergin (5), A. Barnett (6), S. Hetzler (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf, Kathy Wolkoff, (11-13) (The number following each individual indicates the cluster they represent)

Absent: 

Excused: E. Foley (1)

Recorder:  H. Moe

SCLS Staff Present: M. Ibach, C. Baumann, J. Anderson, V. Teal Lovely, M. Van Pelt


Call to Order:  Vice Chair J. Bergin, called the meeting to order at 10:05 a.m.  

a.   Introduction of guests/visitors: None

b.   Changes/Addition to the Agenda: None

c.    Requests to address the Council: None

 

Approval of previous meeting minutes: 8-20-2020 AC Minutes

a.      Changes or Corrections:  None

b.      Approved by motion:  W. Rawson moved approval of the 8/20/2020 AC Minutes.   

L. Oathout seconded. 

c.       Motion carried.

 

Action items: 

a.   Recommendation of 2021 SCLS Budget and 2021 Budget notes to SCLS Board of Trustees

i. Motion: S. Hetzler moved approval to recommend the 2021 SCLS Budget and 2021 Budget notes to the SCLS Board of Trustees.  M. Navarre Saaf seconded.

ii. Discussion: None.
iii. Vote:  Motion carried.

b.   Recommendation of 2021 SCLS System Plan to SCLS Board of Trustees
i. Motion: M. Navarre Saaf moved approval to recommend the 2021 SCLS System Plan to the SCLS Board of Trustees.  W. Rawson seconded.
ii. Discussion: None.
iii. Vote:  Motion carried.

 

 

 

 

Reports of action of committees/workgroups

a.      Delivery Committee- Met 8/13/2020.  You may view the action items and details in the minutes of the last meeting online. C. Baumann shared information about what has been happening in delivery recently which included accommodation of the 4 day quarantine, bin purchases, expansion of a door to allow pallets to move from the garage to the dock and sorting area as well as a graph of the volume trends.  You may view the graph in the delivery report in the documents online. 

b.      ILS Committee – Met 8/5/2020.  You may view the action items and details in the minutes of the last meeting online.  V. Teal Lovely noted talking tech is having issues with long distance calls to the 608 area code and C. Weber is working to get the issue resolved.  This is the lingering result of AT&T disconnecting all SCLS HQ phone lines a while back. The Care grant was also discussed.

c.       Technology Committee – Did not meet.  You may view the action items and details in the minutes of the last meeting online.

d.         Consultants: You may view the report in the AC documents online. 

e.         Library Innovation Subcommittee:  Met 8/11/2020.  You may view the action items and details in the minutes of the last meeting online.   

f.           Building Needs Assessment Work Group:  Met 9/3/2020. You may view the action items and details in the minutes of the last meeting online.  Keller Inc. was selected as the contractor for the new building and the contract will be presented for approval at the September SCLS Board of Trustees meeting.  The next meeting will be held October 1st and a Keller representative will be attendance. 

 Items from clusters for initial discussion: 

Discussion:  
a. Lending Agreement between SCLS LINKcat and Non-LINKcat Libraries:  J. Anderson discussed the changes made to the agreement and they are highlighted in yellow in the document attached online.  This will be an action item at the next AC meeting.

Meeting evaluation and Summary: 

 Next meeting:            October 15 AC,

November 19 All Directors will be virtual

December 17 AC

Adjournment: 11:05 a.m.

                                       

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/9-17-2020