SCLS Administrative Council Minutes
10/15/2020, 10:00 a.m.
Virtual Meeting online

 

Action Items: 

Approved the formation of the 2021 AC Officers Nomination committee
Approved the revised Lending Agreement between SCLS LINKcat Libraries and SCLS non-LINKcat Libraries.
Approved the option to vote on the use of technology contingency at the November All Directors Meeting to reduce 2021 fees
Approved the option to vote on the use of ILS contingency at the November All Directors Meeting to reduce 2021 fees.

Present: L. Ganz (2), L. Oathout (4), J. Bergin (5), A. Barnett (6), S. Hetzler (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf, S. Lee, M. Gartler (11-13) (The number following each individual indicates the cluster they represent)

Absent: 

Excused: E. Foley (1), A. Noel (3)

Recorder:  H. Moe

SCLS Staff Present: M. Ibach, C. Baumann, J. Anderson, V. Teal Lovely, M. Van Pelt


Call to Order:  Vice Chair J. Bergin, called the meeting to order at 10:05 a.m.  

a.   Introduction of guests/visitors: None

b.   Changes/Addition to the Agenda: Add 1 day quarantine under discussion 6c.  L. Oathout moved approval to add the 1 day quarantine agenda item under discussion 6c.  A. Barnett seconded.  Motion carried.

c.    Requests to address the Council: None

 

Approval of previous meeting minutes: 9-17-2020 AC Minutes

a.      Changes or Corrections:  None

b.      Approved by motion:  W. Rawson moved approval of the 9/17/2020 AC Minutes.   

S. Hetzler seconded. 

c.       Motion carried.

 

Action items: 

a.   Form AC 2021 Officers nomination committee:  J. Bergin, A. Barnett, and L. Oathout volunteered to serve on the nomination committee.  The slate of officers will be provided at the December meeting and a vote will take place in January.

i. Motion: S. Hetzler moved approval of J. Bergin, A. Barnett and L. Outhout to serve on the AC 2021 Officers nomination committee.  S. Lee seconded.

ii. Discussion: None.
iii. Vote:  Motion carried.

b.   Approve revised Lending Agreement between SCLS LINKcat libraries and SCLS non-LINKcat libraries.
i. Motion: W. Rawson moved to approve the revised Lending Agreement between SCLS LINKcat libraries and SCLS non-LINKcat libraries.  A. Barnett seconded.
ii. Discussion: None.
iii. Vote:  Motion carried.

c.    Approve option to vote on use of technology contingency at the November All Directors meeting to reduce 2021 fees.
i. Motion:  A. Barnett moved to approve the option to vote on the use of technology contingency at the November All Directors meeting to reduce 2021 fees.  S. Lee seconded.
ii. Discussion:  W. Rawson noted her budget has already been set for 2021 and this may be better to wait until 2022 or wait to decide until the All Directors meeting for further discussion.  L. Oathout noted it may be more applicable to use in the future. 
iii. Vote:  Motion carried.

d.   Approve option to vote on use of ILS contingency at the November All Directors meeting to reduce 2021 fees.
i. Motion: A. Barnett moved to approve the option to vote on use of ILS contingency at the November All Directors meeting to reduce 2021 fees.  S. Lee seconded.
ii. Discussion: None
iii. Vote:  Motion carried.

Reports of action of committees/workgroups

a.      Delivery Committee- Met 10/8/2020.  You may view the action items and details in the minutes of the last meeting online.  

b.      ILS Committee – Met 10/7/2020.  You may view the action items and details in the minutes of the last meeting online. 

c.       Technology Committee – Met 10/7/2020.  You may view the action items and details in the minutes of the last meeting online.

d.         Consultants: You may view the report in the AC documents online. 

e.         Library Innovation Subcommittee:  Met 10/13/2020.  You may view the action items and details in the minutes of the last meeting online.   

f.           Building Needs Assessment Work Group:  Met 10/1/2020.  You may view the action items and details in the minutes of the last meeting online.  M. Van Pelt noted Keller, Inc. is attending the BNAW meetings and they will be meeting with each of the departments to do “discovery” meetings and needs assessment.  The information gathered will be presented at the BNAW December meeting.

Items from clusters for initial discussion:  None.

Discussion:  
Virtual All Directors agenda for November – M. Van Pelt
a. August Ball continuing education session
b.  Updates on Madison printing increase, Marathon County, new building
c.  One day quarantine - M. Van Pelt discussed an email received from Shannon Schultz at DPI regarding the one day quarantine.  The systems and SCLS consultants met and discussed this topic to determine how long the quarantine should be.  We don’t have to follow other systems and delivery can use different quarantine times for “in system” versus “out of system”.  C. Baumann noted the delivery perspective is that they would like to move to a one day quarantine to allow quicker movement of supplies, carts, etc.  This would not increase the risk to employees who are handling the materials since they are taking precautions by wearing masks, gloves, hand washing, and social distancing.  Delivery does not intend to influence what everyone is doing in other locations, but in turn they don’t think that dropping to a one-day quarantine would impact library staff.  J. Bergin is fine with delivery going to 1 day.  This will be discussed with all the libraries on 10/20.  M. Navarre Saaf noted MPL is starting the 24 hour quarantine due to a large backlog and they plan to open book drops 24/7 and remove things from the book drop and quarantine them for 24 hours following that.  Safety protocols are in place at MPL.  She also noted that the decision was based on a review of the REALM study by people who are medical staff and epidemiologists.  S. Hetzler noted SUN is going to go with a 24 hour quarantine and open the book drop 24/7.  A. Barnett noted MCM is moving to a 24 hour quarantine.  W. Rawson noted FCH is leaning the other direction and that 4 days may be excessive but will probably go down to a 2 to 3 day quarantine.  L. Oathout noted PCPL will reduce to 2 days quarantine.  L. Ganz noted COL will drop down to 24 hours depending on her board. 

The question/concern is how many of the libraries are counting on the 4 day quarantine and if we don’t do it, will it adversely affect your library?  SCLS has reserved time for a special all directors check in from 1 – 2 on 10/20 to receive input from all directors.  J. Anderson will record the audio and the link will go to the directors via email.

Meeting evaluation and Summary: 

Next meeting:   November 19 All Directors will be virtual, December 17 AC

Adjournment: 11:20 a.m.

                                       

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/10-15/2020