SCLS Administrative Council Minutes
October 21, 2021, 10:00 a. m.

Virtual Meeting online and in-person

 

Action Items: 
Approved the 2022 AC Officers nomination committee

 

Present: R. Daley (1), L. Ganz (2), K. Linde-Moriarty (3), L. Oathout (4), J. Bergin (5), J. Porter (6), S. Hetzler (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf, M. Gartler (11-13) (The number following each individual indicates the cluster they represent)  

Excused:

Recorder:  H. Moe

SCLS Staff Present: C. Baumann, M. Ibach, V. Teal Lovely, T. Teska, M. Van Pelt


Call to Order:  J. Bergin, Chair called the meeting to order at 10:00 a.m.  

a.   Introduction of guests/visitors: None

b.   Changes/Addition to the Agenda: None

c.    Requests to address the Council: None

 

Approval of previous meeting minutes: September 16th AC Minutes

a. Approved by motion:  W. Rawson moved approval of the 9/16/2021 AC Minutes.  M. Navarre Saaf seconded.
b. Changes or Corrections:  None
c.  Vote:  Motion carried.

 

Action items: 

    a.      Form AC 2022 Officers Nomination committee
i. Motion: J. Porter moved approval to form the 2022 AC Officers Nomination Committee.  L. Oathout seconded.

ii. Discussion: L. Oathout, W. Rawson, and J. Bergin volunteered to serve on the Nomination committee.  A slate of officers will be presented at the December AC meeting. 
iii. Vote:  Motion Carried.

Reports of action of committees/workgroups

a.      Delivery Committee- Met 10/14/2021.  You may view the action items and details in the minutes of the last meeting online. 

b.      ILS Committee – Met 10/6/2021.  You may view the action items and details in the minutes of the last meeting online as well as the ILS report. 

c.       Technology Committee – Met 10/6/2021.  You may view the action items and details in the minutes of the last meeting online as well as the Technology Report.  

d.         Consultants: You may view the report in the AC documents online.  A reminder to libraries that are planning to order furniture/shelving/etc., please note there are delays in receiving quotes and even return calls from vendors.  Please plan ahead.  

e.         Library Innovation Subcommittee:   Met 10/12/21. You may view the action items and details in the minutes of the last meeting online.   There was a brief discussion of a recent CE, “Nuts and Bolts of Social Work” and placing social work interns into libraries.  A follow up survey was sent and 13 member libraries expressed an interest in getting social work interns into their library.  SCLS will assist in that process. 

f.           Building Needs Assessment Work Group:  Met 10/21/2021.  You may view the action items and details in the minutes of the last meeting online.  We are getting ready to sign the documents with the architect and trying to get the calendar nailed down since Madison has an extensive review process prior to building. The SCLS Board will be presented with documents to sign at their October meeting.  Once the letter of intent is signed, the City of Madison goes through their process and start writing the documents that come before us to purchase the land. 
M. Van Pelt addressed some questions that were provided to her.  One of the questions was regarding whether this is a good time to build a new building in this time of fluctuation of COVID, with building prices being high, and not knowing what the future will hold.  SCLS is paying rent on two buildings and rent goes up every year and we pay taxes through the rent.  With a new building, we would not be paying taxes, the mortgage will be a set amount and we would have a physical and fiscal asset that can be sold if things change.
Staff are working remotely but there is a mandatory attendance for some circumstances, plus delivery staff will be in the new building.  HQ administrative staff will be physically on site weekly and we need a building to house our data center and meeting rooms. 

g.         ARPA status – M. Van Pelt/V. Teal Lovely:  SCLS has teams working on the three competitive applications and the survey sent to the member libraries is due today.   J. Bergin expressed her thanks to the SCLS staff who are working on writing the grants.
S. Hetzler inquired if there a possibility that the June 30, 2022 deadline will be extended?  The answer is no.
M. Van Pelt noted the SCLS Foundation is donating $1,550 to the SCLS Advantage account.

Items from clusters for initial discussion:  None

Discussion: 

Meeting evaluation and Summary: 

 

Next meetings:  No All Directors or AC Meeting in November due to WLA conference. Next meeting is December 16th.

 

Adjournment: 10:47 a.m.

                                       

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/10-21-2021