SCLS Administrative Council Minutes
December 16, 2021, 10:00 a. m.

Virtual Meeting online and in-person

Action Items:  None

Present: R. Daley (1), L. Ganz (2),  K. Linde-Moriarty (3), L. Oathout (4), J. Bergin (5), J. Porter (6), S. Hetzler (7), W. Rawson (8), M. Navarre Saaf,  Marc Gartler, Susan Lee (11-13) (The number following each individual indicates the cluster they represent)  

Jim Ramsey (STO), R. Staveness, (RIO) were also present.

Excused: T. Herold (9-10)

Recorder:  H. Moe

SCLS Staff Present: J. Anderson, C. Baumann, M. Ibach, V. Teal Lovely, T. Teska, M. Van Pelt

Call to Order:  J. Bergin, Chair called the meeting to order at 10:00 a.m.  

a. Introduction of guests/visitors: None

b. Changes/Addition to the Agenda: None

c. Requests to address the Council: None

Approval of previous meeting minutes: 10/21/2021 AC Minutes

a. Approved by motion:  L. Oathout moved approval of the 10/21/2021 AC Minutes. 

K. Linde-Moriarty seconded.
b. Changes or Corrections:  None
c.  Vote:  Motion carried.

Action items:  None

Reports of action of committees/workgroups

a. Delivery Committee- Met 12/9/2021.  You may view the action items and details in the minutes of the last meeting online. 
  i. Delivery Services Cost Formula Wok Group:  The workgroup has been formed and a meeting will be scheduled in January.  The factors to present before the workgroup for member fee evaluation includes costs, stops, driver miles, sorting amounts, etc.  T. Drexler created a graphic representing SCLS delivery volume data.  You may view the graphic in the documents online.

b. ILS Committee – Met 12/1/2021.  You may view the action items and details in the minutes of the last meeting online as well as the ILS report. 

c. Technology Committee – Met 12/1/2021.  You may view the action items and details in the minutes of the last meeting online as well as the Technology Report.  
  i. Technology Services Cost Formula Work Group:  The work group will be convening January through March.  There probably won’t be major changes but there will be discussion about network and self-check support.

d. Consultants: You may view the report in the AC documents online. 

e. Library Innovation Subcommittee:   Met 12/14/21. You may view the action items and details in the minutes of the last meeting online.  

f. Building Needs Assessment Work Group:  Met 12/2/2021 and 12/16/21.  You may view the action items and details in the minutes of the last meeting online.  The City of Madison approved the land purchase to SCLS.  The schedule is to break ground June 2022 and move in June 2023.  A revised floor plan of the building was provided.

g. Nomination Committee:  2022 Slate of Officers:  Chair Larry Oathout, STP; Vice Chair Renee Daley, ROM

Items from clusters for initial discussion:  None

Discussion:  There will be four All Directors Meetings in 2022.  The March meeting will be 100% virtual and we are hoping the remaining meetings will be hybrid (in person and virtual).

Meeting evaluation and Summary: 

Next meetings: January 20, 2022 New Cluster Representatives’ orientation

Adjournment: 10:52 a.m.

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/12-16-2021