SCLS Administrative Council Minutes

December 21, 2023, 10:00 a. m.

Virtual Meeting

Action Items: 
Accepted the recommendation from Library Innovation Subcommittee of revised charge

Approved Reactivation of the Technology Services Cost Formula Work Group for 2025 fees

Present: N. Menzel (1), B. Massei (3), L. Oathout (4), J. Bergin (5), J. Porter (6), J. Ramsey (7), J. Gretzinger (8), M. Warren, M. Navarre Saaf, M. Gartler (11-13) (The number following each individual indicates the cluster they represent)  

Absent: R. Staveness (2), T. Herold (9-10)

Recorder:  H. Moe 

SCLS Staff Present: J. Anderson, C. Baumann, V. Teal Lovely, M. Van Pelt, R. Ziech

Call to Order:  J. Ramsey called the meeting to order at 10:00 a.m.  

a. Introduction of guests/visitors: None

b. Changes/Addition to the Agenda: None

c. Requests to address the Council: None

Approval of previous meeting minutes: 10/19/2023 AC Minutes, 11/16/2023 All Director Minutes

a. Motion:  J. Bergin moved approval of the 10/19/2023 AC Minutes and 11/16/2023 All Director Minutes.  J. Porter seconded.

b. Discussion:  None
c. Vote:  Motion carried.

Action items:

a. Accept recommendation from Library Innovation Subcommittee of revised charge

i. Motion: L. Oathout moved approval to accept the recommendation from the Library Innovation Subcommittee of the revised charge.  M. Warren seconded.
ii. Discussion: None
iii. Vote: Motion Carried.

b. Reactivate the Technology Services Cost Formula Work Group for 2025 fees

i. Motion:  M. Navarre Saaf moved approval to reactivate the Technology Services Cost Formula Work Group for 2025 fees.  J. Porter seconded.
ii. Discussion:  None
iii. Vote:  Motion carried.

Reports of action of committees/workgroups

a. Delivery Committee- Met 12/14/2023.  You may view the action items and details in the minutes of the last meeting online. 

b. ILS Committee – Met 2/6/2023.  You may view the action items and details in the minutes of the last meeting online as well as the ILS report. 

c. Technology Committee – Met 12/6/2023.  You may view the action items and details in the minutes of the last meeting online as well as the Technology Report. 
        i.  Technology Cost Formula Work Group for 2025:  The work group will meet to determine fees for 2025.

d. Consultants: You may view the report in the documents online. 

e. Library Innovation Subcommittee:   Met 12/12/2023.  You may view the action items and details in the minutes of the last meeting online.  R. Ziech noted the subcommittee discussed ways the maker kits can be improved as well as an easier way to find the items on the SCLS website.  

f. Building Update:  M. Van Pelt noted the Pankratz Street ribbon cutting is tentatively set for 2/22/24.  We need to receive the certificate of occupancy for the delivery addition. There are 3 finalists for the director search and the board will make a decision in January.

g. Nomination Committee:  2024 Slate of Officers:  J. Ramsey noted the committee met and the slate of officers to be presented in January will be Tracy Herold as Chair and Jill Porter as Vice Chair.

Items from clusters for initial discussion:  None

Discussion:  Library Legislative Day is February 6, 2023

Next meeting: 1/18/2024 – New cluster representatives’ orientation

Meeting evaluation and Summary: 

Adjournment:  10:41 a.m.

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/12-21-2023