SCLS Administrative Council

Draft Minutes

Thursday, September 21, 2017
SCLS Headquarters, Chester Room
10:00 a. m.

 

Action Items:
Approved recommendation of the 2018 SCLS Budget and notes to the SCLS Board of Trustees
Approved recommendation to the 2018 SCLS System Plan to the SCLS Board of Trustees.
Approved the 2018 Officers Nomination Committee for the AC.

Approved the Flipster Work Group Recommendation Option 1 (Each of the remaining member libraries contributes a little more based on their share of the new lower population number, All titles would be searchable in LINKCcat, All member libraries’ customers have access to Flipster)
Approved the formation of an OverDrive 2019 Formula Review Work Group

 

Present: E. Foley (1), C. Fesemyer (2), L. White (3), L. Oathout (4), M. Allen (5), E. Plumb (7), W. Rawson (8), T. Herold (9-10), S. Lee, M. Navarre Saaf,  M. Spellman (11-13)
(The number following each individual indicates the cluster they represent)

 

Also Present: M. Van Pelt, C. Baumann, V. Teal Lovely, M. Ibach

Excused: Absent:  A. Barnett (6)

Call to Order: Chair L. White called the meeting to order at 10:00 a.m.  

a.       Introduction of guests/visitors: None

b.      Changes/Addition to the Agenda:

c.       Requests to address the Council – policy: None

 

Approval of previous meeting minutes:  Add link to consultant report to 8/17/17 .W. Rawson moved approval of the 8/17/17 minutes. M. Allen seconded.  Motion carried.

Action items: 

a. 2018 SCLS Budget and 2018 Budget Notes recommendation to SCLS Board of Trustees:  The LSTA tech grant of $43,000 was removed because it will not be available.  The 2018-2019 budget for the state of Wisconsin was signed by the governor on 9/21/2017.  Contained within the state budget is an increase in state aid to library systems; $500,000 in 2018 and $1,000,000 in 2019.  SCLS’s share will be $68,693 in 2018 and an additional $68,693 on top of the 2018 amount for 2019.  The additional funding will be earmarked to support lifelong learning, broadband/internet and work force development. 

 

Lifelong Learning and Workforce Development

5560   Technology hardware                            $32,000

5565   Technology software                             $15,000

7010   Contract Training and Consultation      $5,000

 

Broadband/Internet

5575   Technology Broadband                          $16,693

 

L. Oathout moved approval of recommending the 2018 budget and notes to the SCLS Board of Trustees.  E. Plumb seconded.  Motion carried.

 

b. Recommendation of 2018 SCLS System Plan to SCLS Board of Trustees:  No changes.  C. Fesemyer moved approval of recommending the 2018 SCLS System plan to the SCLS Board of Trustees.  M. Allen seconded. Motion carried.

 

c. Form AC 2018 Officers nomination committee:  M. Allen, L. White, and C. Fesemyer volunteered to serve on the nomination committee. C. Fesemyer moved approval of the 2018 Officers Nomination Committee.  Motion seconded and approved.

 

d. Approve Flipster Work Group recommendation 1 or 2

8 member libraries voted to not participate in Flipster for 2018. This creates a shortfall of $792.00

The price for Flipster stays the same even with the lower population count; $21,037 for 40 titles.

This is because the Flipster pricing tier ranges from 600,000 to 1 million population.  As long as we fall between those 2 population numbers the price does not change. The Flipster Work Group feels it is important that the titles be searchable in LINKcat and that it is worth the money especially since the total price does not change with or without the 8 libraries who voted not to participate.

RECOMMENDATION 1

Each of the remaining member libraries contributes a little more based on their share of the new lower population number.

All titles would be searchable in LINKCcat

All member libraries’ customers have access to Flipster

 

RECOMMENDATION 2

Individual member libraries would volunteer an amount of money they are willing to contribute to make this happen with the total needed being $792.00.

THIS WOULD BE A ONE TIME ONLY OFFER.

All titles would be searchable in LINKCcat.

All member libraries’ customers have access to Flipster.

C. Fesemeyer moved approval of Flipster Recommendation #1.  M. Allen seconded. Columbia County is advocating for the formula to be reviewed next year.  Sauk County Cluster chose option 1 with no discussion about changing the formula for next year.  Adams County voted option #1 as long as cost does not increase because don’t get a lot of use.  Dane West had 5 votes for option 1, and 3 votes for option 2.  Green County voted for option 1 with not much discussion.  Cluster 4 voted for option 1.  Dane County voting for option 1, but discussed concern about usage cost.  T. Herold will volunteer to serve on the future Flipster formula workgroup.  MPL voted for option 1.  Dane East voted for option 1.

Motion carried.  One opposition.

e. Form OverDrive 2019 Formula Review Work Group

                                                               i.      L. Oathout STP

                                                             ii.      S. Lee MAD

                                                            iii.      J. Anderson SCLS

                                                           iv.      M.  Van Pelt SCLS

                                                             v.      Others needed

T. Herold, L. White and W. Rawson volunteered to serve on the OverDrive 2019 Formula Review Work Group.  Please check with your clusters to see who is willing to serve and email M. Van Pelt.  We would like to have representation from each cluster.  M. Navaare Saaf moved approval of the folks that volunteered to serve on the work group.  W. Rawson seconded.  Motion carried.

Reports of action of committees/workgroups

a.            Delivery Committee- C. Baumann –.  Did not meet.  Will meet in Oct.  You may view the minutes of the last Delivery meeting here:  http://www.scls.info/committees/dc/index.html. 
PLSR update:  Nothing new.  Trying to assemble things for the summary to present at WLA.  Corey has been personally attending libraries to meet with new directors.  Put together numbers to summarize spring and summer combined volume. 

b.            ILS Committee – V. Teal Lovely – Met 8/2.  You may view the action items and details in the minutes of the last meeting here: http://www.scls.info/committees/ic/index.html. 

ILS demos are coming up. 

c.             Technology Committee – V. Teal Lovely Met 8/2. You may view the action items and details in the minutes of the last meeting here: http://www.scls.info/committees/tc/index.html 

d.            Consultants:  New website went live. Please use the form to report any problems

e.            Library Innovation Subcommittee - You may view the minutes of the last meeting here:  http://www.scls.info/committees/innovation/index.html
M. Ibach noted J. Hoesly shared info about data dashboard work and a project with Stevens Point.  The foundation approved funding for “Measure the Future” kits and it has been ordered.  Ordered 2 kits with slightly different equipment to test.

f.             Flipster Work Group – Need to sunset the work group.  T. Herold moved approval to sunset the Flipster work group.  C. Fesemyer seconded.  Motion carried.

Items from clusters for initial discussion:   C. Fesemyer noted the Columbia County Finance Committee recommended freezing the dollar amount for the 2018 budget.   Delivery cost formula will stay as is because the county will not pitch in anything toward it.



Other discussion:

a. Reminder to nominate & vote for Cluster Representatives

Meeting evaluation and summary:  Fast and good.

 

Next meeting:  November 16th – All Directors Meeting - David Bailey of CVMIC will be the speaker and he is an employment practices and liability specialist.  The CE will focus on personnel issues at libraries.

Cornerstone will be Nov. 2 at 5100 in McFarland.

Meeting adjourned at 10:45 a.m.

H. Moe, recorder.

AC/minutes/9-21-2017

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.