SCLS Administrative Council

Draft Minutes

Thursday, April 19, 2018
SCLS Headquarters, Chester Room
10:00 a. m.

 

Action Items: 
Approved the recommendation from the OverDrive Cost Formula Work Group
Approved sun-setting the OverDrive Cost Formula Work Group

Present: E. Foley (1), C. Fesemyer (2), L. White (3), L. Oathout (4), J. Endres Way (5), A. Barnett (6), R. Claringbole (7), W. Rawson (8), M. Navarre Saaf, (11-13)


(The number following each individual indicates the cluster they represent)

 

Also Present: M. Van Pelt, C. Baumann, M. Ibach, V. Teal Lovely, Jaye Hess


Excused
: T. Herold (9-10)

Call to Order:  Chair M. Navarre Saaf called the meeting to order at 10:03 a.m.  

a.      Introduction of guests/visitors: Jaye Hess, Intern at SCLS

 

b.      Changes/Addition to the Agenda: None

 

c.       Requests to address the Council – policy: None

 

Approval of previous meeting minutes:  W. Rawson moved approval of the 2-15-18 AC minutes and the 3-15-18 All Director Minutes. L. White seconded.  Motion carried.

Action items: 

            a. Approval of recommendation from OverDrive Cost Formula Work GroupW. Rawson moved approval of the OverDrive Cost Formula Work Group recommendation.  A. Barnett seconded.  Motion carried.
           
b.  Sunset OverDrive Cost Formula Work Group:  W. Rawson moved approval to sunset the OverDrive Cost Formula Work Group. R. Claringbole seconded.  Motion carried.

Reports of action of committees/workgroups

a.                  Delivery Committee- C. Baumann – Met April 12th.  You may view the minutes of the last Delivery meeting online.  PLSR updates were provided.  Work on the 2019 budget has begun and there may be increases.  Waltco is increasing their cost by 3% and there are other challenges that face the delivery budget such as the UW System contract, PLSR outcomes, LSTA funds, and the uncertainty regarding staff, equipment and the facility.

b.         ILS Committee – V. Teal Lovely – Met April 4th.  You may view the action items and details in the minutes of the last meeting online.   

c.         Technology Committee – V. Teal Lovely- Met April 4th. You may view the action items and details in the minutes of the last meeting online.  

d.         Consultants: You may view the report in the April AC documents online. 

e.         Library Innovation Subcommittee – M. Ibach - The Library Innovation Subcommittee will focus on workforce development and lifelong learning.  Mark Jochem has been hired part time to work on workforce development issues. The Digital Content Users Work Group recommended to sunset their work group.  It would be replaced by a Digitization Users Work Group.    Folks who served on the Digital Content Users Work Group are welcome to serve on the Digitization Users Workgroup.

f.          Public Library System Redesign Project:

            a.  Submit comments to the survey about Work Group Recommendation by May 1.
           

Items from clusters for initial discussion: 

 


Other discussion:

a.      Review Resource Library Contracts – take recommendation to May All Directors; AC votes in June along with SCLS board on final contracts approval (no changes recommended by MPL and SCLS):  C. Fesemyer suggested that SCLS and MPL work with DPI on the definition and original intention of the state statute to ensure this is statutory. 

b.      Review Technology Services Agreement – take recommendation to May All Directors; AC votes in June along with SCLS board on final agreement approval (no changes recommended): 

Meeting evaluation and summary: 

 

Next meeting:  All Directors May 17th at Portage, AC June 21st.

Meeting adjourned at 10:47 a.m.

H. Moe, recorder.

AC/minutes/4-19-2018

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.