SCLS Administrative Council

Draft Minutes

Thursday, October 18, 2018
SCLS Headquarters, Chester Room
10:00 a. m.


Action Items: 

Approved the 2019 officers nomination committee

E. Foley (1), C. Fesemyer (2) L. White (3), L. Oathout (4),  A. Barnett (6), R. Claringbole (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf, M. Gartler, S. Lee (11-13),

(The number following each individual indicates the cluster they represent)

:  J. Bergin (5)

Recorder:  H. Moe

SCLS Staff Present: M. Van Pelt, C. Baumann, M. Ibach, V. Teal Lovely


Call to Order:  Chair M. Navarre Saaf called the meeting to order at 10:00a.m.  

a.   Introduction of guests/visitors: Kathy Wolkoff, MAD


b.   Changes/Addition to the Agenda: None


c.    Requests to address the Council – policy:  None


Approval of previous meeting minutes:  C. Fesemyer moved approval of the September 20, 2018 minutes.  R. Claringbole seconded. Motion carried.

Action items: 

a.   Form AC 2019 Officers nomination Committee:  R. Claringbole, W. Rawson, and M. Navarre Saaf volunteered to serve on the committee.  L. Oathout moved approval of the 2019 officer nomination committee.  L. White seconded.  Motion carried.


Reports of action of committees/workgroups

a.                  Delivery Committee- C. Baumann – Met 10/11/18.  You may view the action items and details in the minutes of the last meeting online. 

b.                  ILS Committee – Met 10/3/18.  You may view the action items and details in the minutes of the last meeting online.     

c.         Technology Committee – Met 10/3/18.  You may view the action items and details in the minutes of the last meeting online.  

d.         Consultants: You may view the report in the October AC documents online.
LaValle is hoping to open in the next couple of weeks.  RKS is looking for a temporary library space and has been offered the use of a church basement and will be able to use the church’s wifi although most of their collection will not be available. 

e.         Library Innovation Subcommittee –Met and discussed ideas for projects that can be funded by the SCLS Foundation.  

Items from clusters for initial discussion: 

Other discussion:

All Directors Agenda for November

Flipster:  M. Van Pelt sent an email to members to let them know that enough members dropped out of the group purchasing pool to cancel the system–wide purchase.  WiLS will take over the 2019 Flipster purchasing.    Sara Gold is the contact person and if anyone has questions, please contact her.

Transparent Languages:   WiLS is working with the state to determine if we can do a group purchase.  The cost to SCLS would be approximately $5,000 for 2019.  WiLS will also be looking into whether the “deal” will happen if not all systems in the state participate. 


Election Update:  E. Foley, W. Rawson, and A. Noel will serve on the AC for 2019 – 2020.


ACL, ALB, MAD, MFD, MID, MRO, PDS, REE, SKC, PCPL, STO, SUN, VER, WID have WISCAT licenses.  Do they wish to continue them for 2019:  Does any library who opted out need to add WISCAT for 2019?  Each license is $200.  This will be a discussion and review of the “pilot” year of 2018.

SCLS will not be contributing in 2020.

Libraries need to determine whether or not it’s worth it to them to pay for WISCAT.  For a library that didn’t get a 2018 license, determine the comparison.  How long did it take to receive items?  How much was the postage?  Depending on volume, there may not have been any difference.  Some questions raised were:  What percentage of SCLS is in WISCAT and what would be the implications for not participating?    What are we subsidizing when we participate? 


Next meeting:  

November 15 All Directors in Sun Prairie

Meeting adjourned at 11:00 a.m.

H. Moe, recorder.


For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.