SCLS Administrative Council

Draft Minutes

Thursday, February 15, 2018
SCLS Headquarters, Chester Room
10:00 a. m.


Action Items:  None

Present: E. Foley (1), C. Fesemyer (2), L. White (3), J. Endres Way (5), A. Barnett (6), R. Claringbole (7), W. Rawson (8), M. Navarre Saaf, M. Spellman (11-13),

(The number following each individual indicates the cluster they represent)


Also Present: M. Van Pelt, C. Baumann, M. Ibach, V. Teal Lovely

Excused: L. Oathout (4), T. Herold (9-10)

Call to Order:  Chair M. Navarre Saaf called the meeting to order at 10:05 a.m.  

a.       Introduction of guests/visitors: None


b.      Changes/Addition to the Agenda: None


c.       Requests to address the Council – policy: None


Approval of previous meeting minutes:  C. Fesemyer moved approval of the 1-18-2018 minutes. R. Claringbole seconded.  Motion carried.

Action items:  None

Reports of action of committees/workgroups

a.            Delivery Committee- C. Baumann – Met Feb. 8th.  You may view the minutes of the last Delivery meeting online.  The use of the special annual report folders is going well so far.  Delivery is back on track from the snow day closure on Friday. 

b.            ILS Committee – V. Teal Lovely – Will meet March 7th.  You may view the action items and details in the minutes of the last meeting online.   On February 23rd, the ILS evaluation workgroup is meeting and will present their final report to the ILS committee.  The directors will receive the report to discuss at the All Directors meeting. 

c.             Technology Committee – V. Teal Lovely- Met Feb. 7th. You may view the action items and details in the minutes of the last meeting online.  

d.            Consultants: You may view the report in the February AC documents online. 

e.            Library Innovation Subcommittee – Did not meet. 

g.            OverDrive Cost Formula Work Group – M. Van Pelt:  The committee met Feb 9th  and finalized their preliminary formula recommendation. The February 23rd meeting has been cancelled.  If they need to reconvene after the March All Directors meeting, they will do so.

a.       Preliminary recommendation: The recommendation will go to the All Directors Meeting March 15th.  A final recommendation for approval will be presented at the April AC meeting.  The 2019 fees will be released prior to the July All Directors meeting.  The spreadsheet using 2018 numbers is available on the website.  A few libraries had an increase and were contacted individually for approval of those increases.

b.      Proposal formula spreadsheet:  The formula will be based on 75% usage and 25% collection expenditures over a three year average. 

Items from clusters for initial discussion: 

C. Fesemyer – note of great thanks for the rebate on Badgernet.

R. Daley has started as Director at the Lester Public Library of Rome


Other discussion:

i. Follow up to November All Directors – proposal of new LTE to support members – Mark:  The state requirements for additional system aid can be used for workforce development, broadband, or lifelong learning.  SCLS is seeking to hire a LTE Workforce Development Specialist to assist member libraries with local workforce development needs, such as serving residents who are unemployed, under-employed, or who need assistance upgrading their skills and abilities. The specialist will bring together libraries and other community partners, with an emphasis on training and documentation in order for libraries to become self-sufficient in providing patrons with the resources they need.  While the focus of this position is on workforce development and the needs of job seekers, this position may also address related needs that arise from joblessness or underemployment, including poverty, food insecurity, housing, family support, and transportation.


ii. March All Directors Agenda:  A phone pod will be available for directors to call into the meeting if they are not able to attend in person. 


Meeting evaluation and summary: 


Next meeting:  All Directors March 15 in VER, AC April 19, 2018
Meeting adjourned at 10:40 a.m.

H. Moe, recorder.


For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.