SCLS Administrative Council Minutes
10/17/2019, 10:00 a.m.
SCLS Headquarters

Chester Room


Action Items: 

Approved the formation of the 2020 Officers Nomination Committee

Present: E. Foley (1), D. Bird (2), A. Noel (3), J. Bergin (5), A. Barnett (6), R. Claringbole (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf, S. Lee, M. Gartler (11-13) (The number following each individual indicates the cluster they represent)

Excused:  L. Oathout (4)

Recorder:  H. Moe

SCLS Staff Present: M. Van Pelt, M. Ibach, C. Baumann, D. Jacobson

1.      Call to Order:  Chair T. Herold, called the meeting to order at 10:00 a.m.  

a.   Introduction of guests/visitors: None

b.   Changes/Addition to the Agenda: None

c.    Requests to address the Council – None


2.      Approval of previous meeting minutes: 9/19/19 Minutes

a.   Changes or Corrections:  None

b.   Approved by motion:  W. Rawson moved approval. R. Claringbole seconded. Motion carried.

3.      Action items: 

a.      Form AC 2020 Officers nomination Committee
i.  Motion:  R. Claringbole moved approval of the 2020 nomination committee.  D. Bird seconded.
ii. Discussion:  J. Bergin, W. Rawson, and E. Foley volunteered to serve.   
iii. Vote:  Motion carried.

4.      Reports of action of committees/workgroups

a.  Delivery Committee- Met 10/10/10.  You may view the action items and details in the minutes of the last meeting online.  C. Baumann noted the committee discussed the template for the standardization document for library locations, the Bibliovation migration, and cost formula changes for delivery with the possible addition of Marathon County to SCLS.   C. Bauman is looking for volunteers to participate in a delivery services fee cost formula work group.  Although we do not know if Marathon County will merge with SCLS, it was suggested that at the November All Directors meeting folks could volunteer to serve on the cost formula work group in preparation for that possibility.  M. Van Pelt, SCLS Coordinators, Larry Oathout, PCPL, and S. Lee, MPL will be providing a presentation to the Marathon County Board of Trustees on October 21 regarding the possible merger with SCLS.  Marathon County will have their existing system provide a presentation as well. 

b. ILS Committee – Met 10/2/19.  You may view the action items and details in the minutes of the last meeting online. 

c. Technology Committee – Met 10/2/2019.  You may view the action items and details in the minutes of the last meeting online.  D. Jacobson noted the committee discussed ending support for Windows 7.  In January 2020, Microsoft will cease to support Windows 7 and we will no longer receive security patches, which means that any library that has a Windows 7 computer will need to have it replaced by March 31, 2020.  Any Windows 7 computer still on the network will be removed except for the self-checks and sorters.  SCLS has formed a team to contact each library that has Windows 7. 
The Monticello Library is now on the network! 
The rollout of the new wireless equipment is moving along. 

d. Consultants: You may view the report in the AC documents online.  

e. Library Innovation Subcommittee:  Met 10/15/19.  You may view the action items and details in the minutes of the last meeting online.  The subcommittee discussed details of the Census 2020. 

f. Building Needs Assessment Work Group – M. Van Pelt noted will meet November 7th and finish the square footage requirements.     The next step will be to invite local resources to review the plans, provide us with what’s available, discuss what services they offer, and make a decision from there to hire one of them. 

5. Items from clusters for initial discussion:  M. Van Pelt noted she will be having knee replacement surgery in November and will not be in attendance at the November All Directors Meeting or the December AC meeting. 

6. Discussion:  
All Directors agenda for November - M. Van Pelt

Communication Survey results – M. Ibach noted he received 76 responses and it appears from the results that for the most part, folks are satisfied with the communication methods we employ.  Blogs were not necessarily popular. 

            Building Needs Assessment - Kerrie Goeden (update & feedback opportunity)

Presentation from cluster representative on how they represent the member libraries and how important it is for members to contact them to improve feedback to the various committees.  Review of election process.  W. Rawson volunteered to provide the presentation.

Afternoon CE:  PR, Marketing & Photography with Jamie Matcek and Tana Elias


7. Meeting evaluation and Summary:  Three AC reps attended via telephone and noted that the phone cut out several times during the meeting.  We were able to ascertain that it was at the same time for all of them.  SCLS will do some troubleshooting to resolve the issue.  It was suggested that in the future, the AC reps could participate via Blue Jeans videoconference on their laptops with cameras instead.


8. Next meeting:   

November 21st All Directors at the NEW Waunakee Public Library
December 19th AC

9. Adjournment: 11:10 a.m.


For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.