SCLS Administrative Council Minutes
12/19/2019, 10:00 a.m.
SCLS Headquarters

Chester Room


Action Items: 

Approved the 2020 slate of officers:  E. Foley, Chair; J. Bergin, V. Chair

Present: E. Foley (1), L. Ganz (2), A. Noel (3), N. Ozanich (4), J. Bergin (5), A. Barnett (6), R. Claringbole (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf, S. Lee (11-13) (The number following each individual indicates the cluster they represent)


Recorder:  H. Moe

SCLS Staff Present: M. Van Pelt, M. Ibach, C. Baumann, V. Teal Lovely, K. Goeden

1.      Call to Order:  Chair T. Herold, called the meeting to order at 10:00 a.m.  

a.   Introduction of guests/visitors: None

b.   Changes/Addition to the Agenda: None

c.    Requests to address the Council: None


2.      Approval of previous meeting minutes: 10-17-19 AC Minutes, 11-21-19 All Directors Minutes

a.   Changes or Corrections:  None

b.   Approved by motion:  R. Claringbole moved approval. W. Rawson seconded. Motion carried.

3.      Action items: 

a.      Approve 2020 Slate of Officers:  E. Foley, Chair; J. Bergin, V. Chair
i.  Motion:  W. Rawson moved approval of the 2020 slate of officers.  M. Navarre Saaf seconded.
ii. Discussion:  None   
iii. Vote:  Motion carried.

4.      Reports of action of committees/workgroups

a.      Delivery Committee- Met 12/12/19.  You may view the action items and details in the minutes of the last meeting online.   C. Baumann noted discussion items included the standardization template, winter conditions at libraries, laminated tags, returning accumulated red baskets to delivery, Bibliovation migration, Marathon County updates and BNAW updates.
Is there anything that the libraries could have done differently during the migration for delivery?  From Corey’s perspective he thought things went really well.

b.            ILS Committee – Met 12/2/19.  You may view the action items and details in the minutes of the last meeting online.  V. Teal Lovely noted at the December 2nd meeting, the consensus was to move forward with the Bibliovation migration as long as the problems with self-checks and sorters would be resolved either before migration or shortly thereafter.  Testing is ongoing and issues are being prioritized.  It was noted that MPL is being affected by GetIt because it won’t load orders and they are unable to receive invoices.
The Monticello Public Library went live on LINKcat. 

c.       Technology Committee – Met 12/5/2019.  You may view the action items and details in the minutes of the last meeting online.  The 2020 technology plan and a five year plan were approved as well as placing a link to the 2020 census on the desktop.     

d.            Consultants: You may view the report in the AC documents online. 

e.            Library Innovation Subcommittee:  Did not meet.  You may view the action items and details in the minutes of the last meeting online.   

f.        Building Needs Assessment Work Group:  K. Goeden noted there is a meeting 12/19/19 and 1/9/20.  They are in the process of interviewing building developers.  SCLS is eligible for a 20 year fixed rate with no down payment, low interest rate, and no balloon payment.  Several contractors, architects, and design/build companies have been interviewed to determine what kind of services they provide.  The committee has learned much from these interviews and will be focusing their attention on those that have the right experience for our needs.  

5. Items from clusters for initial discussion: 

6. Discussion:  
            a.         Report on SCLS staff bonuses:  K. Goeden noted the SCLS board approved staff bonuses.  When the 2019 budget was approved, the board had requested SCLS provide a wage increase to the staff.  SCLS determined it could only afford 1% without having an adverse impact on member fees.  Since funds were available within the approved budget in the areas of compensation at the end of the year, staff bonuses were provided.  These bonuses do not affect member fees for the libraries.  There is board support for increases in staff salary.  The council discussed this at length with varying points of view.  

7. Meeting evaluation and Summary:  Those attending by phone noted there were a couple of times that they did not catch all of the conversation occurring.  It was requested that all meeting participants introduce themselves before speaking for those attending remotely.    

8. Next meeting:   January 16, 2020


9. Adjournment: 11:10 a.m.


For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.