SCLS Administrative Council Minutes

SCLS HQ – Chester Room
April 20, 2023, 10:00 a. m.

Virtual Meeting online and in-person

 

Action Items: 

Approved the Agreement to Participate in SCLS Technology Services for 2024.

Approved Sun-setting the Technology Cost Formula Work Group.

Approved the ILL Subcommittee recommendation to have SCLS lend digital audio players and change the public policy in OCLC to remove the statement that we don't lend digital audio players.

Present: R. Daley (1), R. Staveness (2), E. Clauss (3), L. Oathout (4), J. Bergin (5), J. Porter (6), J. Ramsey (7), J. Gretzinger (8), T. Herold (9-10), M. Gartler, S. Lee, M. Navarre Saaf (11-13)  (The number following each individual indicates the cluster they represent)  

Absent:

Recorder:  H. Moe
Also Present:  J. Sansing, MID

SCLS Staff Present: J. Anderson, C. Baumann, V. Teal Lovely, M. Van Pelt


Call to Order:  J. Ramsey, Chair, called the meeting to order at 10:02 a.m.  

a.   Introduction of guests/visitors: None

b.   Changes/Addition to the Agenda: None

c.    Requests to address the Council: None

 

Approval of previous meeting minutes: 2/16/2023 AC Minutes, 3/16/2023 AD Minutes

                        a. Motion:  L. Oathout moved approval of the 2/16/2023 AC Minutes and 3/16/2023 AD Minutes. T. Herold seconded.

b. Changes or Corrections:  None
c. Vote:  Motion carried.

Action items:

a.   Approve Agreement to Participate in SCLS Technology Services for 2024.
i. Motion:  R. Staveness moved approval of the Agreement to Participate in SCLS Technology Services for 2024.  T Herold seconded.
ii. Discussion:  None
iii.  Vote:  Motion carried.

b.   Sunset Technology Cost Formula Work Group.
i. Motion: S. Lee moved approval to sunset the Technology Cost Formula Work Group.  J. Gretzinger seconded.
ii. Discussion:  None
iii. Vote:  Motion carried.

c.    Approve the ILL Subcommittee recommendation to have SCLS lend digital audio players and change the public policy in OCLC to remove the statement that we don't lend digital audio players.
i. Motion:  T. Herold moved approval of the ILS Subcommittee recommendation to have SCLS lend digital audio players and change the public policy in OCLC to remove the statement that we don’t lend digital audio players.  R. Daley seconded.
ii. Discussion:  If it becomes broken, it would go through the same process as a book.
iii. Vote:  Motion Carried.

Reports of action of committees/workgroups

a. Delivery Committee- Met 4/13/2023.  You may view the action items and details in the minutes of the last meeting online. 

b. ILS Committee – Met 4/5/2023.  You may view the action items and details in the minutes of the last meeting online as well as the ILS report. 

c. Technology Committee – Met 4/5/2023.  You may view the action items and details in the minutes of the last meeting online as well as the Technology Report. 

d. Consultants: You may view the report in the AC documents online. 

e. Library Innovation Subcommittee:   Met 4/11/23.  You may view the action items and details in the minutes of the last meeting online.  

f. Building Needs Assessment Work Group:  You may view the action items and details in the minutes of the last meeting online.  The Ground breaking will be held April 25th at 4:00 p.m.  The SCLS office will be closed at 1:00 that day and the help desk will “close” at 3:00.  If support is needed after that time, libraries should call the after hour support number.  We are waiting for the building permits to be approved by the City of Madison before any work can begin.  We are in the process of organizing the move and giving away furniture to the libraries with a deadline of May 1st to claim. 

Items from clusters for initial discussion:  None

Discussion:

a. Review 2 Resource Library agreements.  Both SCLS and MAD are recommending no changes. Take recommendation to May All Directors; AC votes in June along with SCLS Board on final contracts approval

i. Review of SCIDs – S. Lee, MAD.   You may view the report in the documents online.

Meeting evaluation and Summary: 

              

Next meeting: All Directors – May 18th at Waunakee P.L.  It will be a half day meeting and the only vote that will occur will be to determine how many funds will be put into the total Advantage budget.  At the July AD meeting, there will be a presenter from Arctic Wolf, which is a Cyber Security company, who will discuss cyber security insurance.

Adjournment:  11:08 a.m.

 

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/4-30-2023