SCLS Administrative Council Minutes
SCLS HQ –
April 21, 2022, 10:00 a. m.
Virtual Meeting online and in-person
Action Items: None
Present: R. Staveness (2), K. Linde-Moriarty (3), L. Oathout (4), J. Porter (6), J. Ramsey (7), W. Rawson (8), Susan Lee, M. Navarre Saaf, Marc Gartler (11-13)
(The number following each individual indicates the cluster they represent)
Excused: R. Daley (1), J. Bergin (5), T. Herold (9-10)
Recorder: H. Moe
SCLS Staff Present: J. Anderson, C. Baumann, V. Teal Lovely, M. Van Pelt
Call to Order: L. Oathout, Chair, called the meeting to order at 10:01 a.m.
a. Introduction of guests/visitors: None
b. Changes/Addition to the Agenda: M. Van Pelt and the AC members bid farewell to Katrina Linde-Moriarty and wished her well in her new job in Houghton, MI
c. Requests to address the Council: None
Approval of previous meeting minutes: 2/17/2022 AC Minutes; 3/17/2022 AD Minutes
a. Approved by motion: J. Ramsey moved approval of the 2/17/2022 AC Minutes and 3/17/2022 AD Minutes. W. Rawson seconded.
b. Changes or Corrections: None
c. Vote: Motion carried.
Action items: None
Reports of action of committees/workgroups
a. Delivery Committee- Met 4/14/2022. You may view the action items and details in the minutes of the last meeting online. There was a question of whether the large Post- Its could be cut in half since the cost is very high and availability is low. C. Baumann noted he thinks things will be ok without doing that since it would include staff time to cut and disperse them and the Post- Its are now available to order.
i. Delivery Services Cost Formula Work Group: Factors include base fee, volume borrowed, and a stop fee. Percentages and funding from state aid need to be determined. The fees will be transparent so libraries can see what their fees are based upon.
b. ILS Committee – Met 3/6/2022. You may view the action items and details in the minutes of the last meeting online as well as the ILS report. A work group has been created to review the pilot for libraries to keep new items in their library for a specific amount of time prior to loaning to other libraries. This pilot will be available for all libraries to participate on June 15th. It was mentioned by Cluster 3 that small libraries would definitely benefit from being able to keep new items in their library for a certain amount of time.
c. Technology Committee – Met 4/6/2022. You may view the action items and details in the minutes of the last meeting online as well as the Technology Report.
d. Consultants: You may view the report in the AC documents online.
e. Library Innovation Subcommittee: Met 4/12/22. You may view the action items and details in the minutes of the last meeting online. They discussed the library visit interview questions and the collection development topic regarding different special collections in libraries and how other libraries get to know what they are. An interest group will be formed consisting of those that do collection development in libraries and they will discuss the process of how to catalog and search, etc. More information will be available at the June 14th meeting.
f. Building Needs Assessment Work Group: Building plans have gone out to bid. The bid opening will be May 12th. A “new building” website has been created on the SCLS website. The building address is 2801 Walton Commons Lane. The SCLS Board and Foundation will be discussing fundraising, which will go toward the professional collection space and the meeting rooms in the new building. A fundraiser, “Paint it Forward,” will be held at the Wine & Design on Monday, May 23rd from 6:30 – 8:30 p.m. The Cornerstone event will occur in Waunakee. We hope to break ground in July with a move in date of May 2023.
Items from clusters for initial discussion: none
Review 2 Resource Library
Agreements. Both SCLS and MPL are recommending no changes. Take
recommendation to May All Directors; AC votes in June with SCLS Board on final
contracts approval. No changes were suggested by the AC.
i. Review of SCIDS – S. Lee provided a spreadsheet of the SCIDS (South Central in Demand). SCLS provides MPL with the funds to purchase additional copies of popular materials that everyone has access to. SCIDS helps put more resources into the system to help all libraries. SCIL (South Central Interlibrary Loan) is used to purchase items that may be requested via ILL, but no library owns it; cheaper to purchase item rather than repeatedly borrow. No changes were suggested by the AC.
b. Review Technology Services Agreement. SCLS is recommending no changes. Take recommendation to May All Directors; AC votes in June along with SCLS Board on final agreement approval. No changes were suggested by the AC.
Meeting evaluation and Summary:
Next meetings: All Directors Meeting at Olbrich Gardens – May 19, 2022. It will be in person and virtual. Lunch will be available for purchase. Please indicate preferences on your registration.
Adjournment: 11:10 a.m.
For more information about the Administrative Council, contact Martha Van Pelt.
SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.