SCLS Administrative Council Agenda

Thursday, February 17, 2022, 10:00 am
Hybrid/Virtual Meeting

Masks must be worn on site at SCLS

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Phone: 1-866-226-4650 and use access code: 461-0318-2019.  Press the # button to enter meeting as a participant.

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Meeting Documents: https://www.scls.info/committees/administrative-council

1. Call to Order

a. Introduction of guests/visitors

b. Changes/Addition to the Agenda

c. Requests to address the Council – policy

2. Approval of previous meeting minutes:  January 20, 2022

3. Action items: 

4. Department reports and actions of committees/workgroups

a. Delivery Committee- C. Baumann

a. Cost Formula Work Group

b. ILS Committee – V. Teal Lovely

a. Cost Formula Work Group

c. Technology Committee – T. Teska

d. Consultants – J. Anderson

e. Library Innovation Subcommittee  - J. Anderson

f. Building Needs Assessment Work Group – M. Van Pelt

5. Items from clusters for initial discussion

6. Other discussion

i. March All Directors Agenda

ii. System Annual Report

iii. Individual Advantage Accounts for SCLS members as discussed by libraries within Dane County.  Relevant information below. Also on the March All Directors Meeting agenda.

https://www.scls.info/committees/wplc.html

On 10/25/2019 WPLC held a Roundtable discussion to review issues affecting WPLC and digital media. Their reports and recommendations can be found at https://www.wplc.info/roundtable.

WPLC Roundtable Advantage Recommendation

WPLC should …

Allow systems to make their own decisions about how to purchase for their Advantage account

Encourage individual libraries to invest in their system Advantage account instead of establishing their own Advantage account

Very strongly encourage that individual library Advantage account purchase copies only and continue to contribute to the system advantage account at the expected level.

WPLC justifies their position with the following points:

Advantage is a win-win, especially with Advantage Plus, because the title goes to the consortium and meets local demand.  The lack of purchasing guidelines is a benefit because it allows systems to fill local holds and support local readership, like book festivals and book clubs.

While individual Advantage accounts allow for nimble decision making for libraries without consulting system or consortia and allows local funds to benefit local patrons, it dilutes the collaborative nature of Wisconsin’s Digital Library, its unique asset and ethos as a statewide effort, and reduces the value of the system.

There are equity issues for smaller libraries that can’t afford an individual Advantage account nor afford diverting staff time toward selection.

In support of the WPLC Roundtable Advantage Recommendation, SCLS will allow its member libraries to set up individual Advantage accounts with the following rules:

Libraries with individual Advantage accounts may only purchase additional copies of materials accessible by all SCLS libraries.  This is supported by the LINKCAT policy that items restricted to an individual library’s patrons can not appear in LINKCat.

Libraries with individual Advantage accounts will continue to contribute to the system’s OverDrive and Advantage programs as full system members.

7. Meeting evaluation and summary

8. Next meeting:  March 17, 2022 – All Directors – 100% virtual

9. Adjournment

For more information about the Administrative Council, contact Martha Van Pelt. 

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/Agenda/2-17-2022