South Central Library System Board of Trustees Minutes
1/28/2021, 12:15 p.m.
4610 S. Biltmore Lane, Suite 101, Madison, WI  53718

Meeting held remotely via BlueJeans

Action Items:  None

Present: F. Cherney, B. Clendenning, P. Cox, S. Elwell, N. Foth, M. Furgal, J. Healy-Plotkin, J. Honl, N. Long, M. Nelson, R. Nelson, T. Peterson, G. Poulson, T. Walske, K. Williams

Absent: N. Brien,

Excused: J. Chrisler

Recorder:  H. Moe

SCLS Staff Present: M. Van Pelt, K. Goeden

 

Call to Order Time: 12: 15 p.m.  J. Healy-Plotkin, President

a.     Introduction of guests/visitors:  None

b.   Changes/additions to the agenda:  None

c.   Requests to address the Board:  Suma Menon Elwell introduced herself as the newly appointed Dane County Representative to the SCLS Board.  Welcome Suma!!

Approval of previous meeting minutes: 12/18/2020  

            a.   Motion:  F. Cherney moved approval.  K. Williams seconded.    
            b.   Changes or corrections:  None

            c.   Vote:  Motion carried.

Bills for Payments:  The bills for payment amount is $610,500.77

a.   Motion.  K. Williams moved approval of the bills for payment.  N. Foth seconded.

            b.   Discussion:  None

            c.    Vote:  Motion carried.


Financial Statements:  K. Goeden provided an overview of the financial statements. 

 

Committee Reports:

a.     Advocacy:  No report

b.     Finance & Budget:  The Committee met with Dave Odahl, Wegner CPAs, for a pre-audit meeting.  The audit will take place February 8-12th. 

 

Action Items:  None

Recess the January SCLS Board Meeting for the Purpose of Conducting the 2021 SCLS Annual Meeting
G. Poulson moved to recess the January Board meeting to conduct the 2021 Annual meeting.  K. Williams seconded.  Motion carried.

I. Convene the 2021 SCLS Annual Meeting

a.     Election of officers - Nomination Committee

President: Jaime Healy-Plotkin

Vice President: Gary Poulson
Secretary: Mary Nelson

Treasurer: Nancy Long

                                                              i.     Motion:  M. Furgal moved to cast a unanimous vote of the slate of officers as presented.  N. Foth seconded.

                                                             ii.     Discussion:  None

                                                           iii.     Vote:  Motion carried.

 

Reconvene the January SCLS Board Meeting          

G. Poulson moved to adjourn the 2021 annual meeting and reconvene the January board meeting.  K. Williams seconded.  Motion carried.

 

SCLS Foundation Report:   The foundation board is meeting 1/28/2021.

 

System Director's Report:  You may view the System Director report online.  M. Van Pelt noted the Marathon County Library Board voted to leave the WI Valley Library Service and join SCLS.  The Marathon County Board of Supervisors (38) will need to vote on it next.  2021 will be a busy year for SCLS.  The Rio and Marshfield libraries will be joining LINKcat.  Delivery is working with the DPI to present a new statewide delivery model by July 1.  A revised sublease agreement was presented and signed by WLA.  WLA is working on finding a new tenant for their office space since they are working remotely. 
R. Nelson inquired whether SCLS is looking into electric vehicles for delivery.  SCLS has looked into this topic in the recent past. SCLS has also looked into biodiesel fuel  but to retrofit our trucks would be costly and take up too much space in the cargo areas.   It was suggested that a delivery tour occur this year.

Discussion:

                        a.         SCLS Time Line for 2022 Budget:

                        b.         2021 Schedule for Meeting Topics – this is a calendar of what happens at each meeting.
                        c.         2021 Board Education Topics: 

Ideas included a year in review of the impact of COVID on member                                  libraries, a potluck lunch, a delivery tour, and an update on the foundation.


Administrative Council (AC) Report:  Met 1/21/2021.  You may view the minutes online. 

Other Business:  T. Walske noted the Deerfield Library had to close around Christmas due to an outbreak, but they are doing an amazing job despite the pandemic and have created a “make and take” craft project that patrons can pick up.    
Delivery received a shout out for the great job they have done keeping employees safe and making it through the Wisconsin weather.

Nancy Foth thanked Jaime Healy-Plotkin for serving as president again.  K. Williams concurred and thanked her for doing a great job serving the board, especially through the pandemic.

 

Information Sharing: 

Adjournment:  1:26 p.m.

           

For more information about the Board of Trustees, contact Martha Van Pelt

 

BOT/Minutes/1-28-2021