South Central Library System Board of Trustees Minutes
10/26/2023, 12:15 p.m.

1650 Pankratz Street, Madison

Meeting held via Zoom & in person

Action Items: 
Approved the Nomination Committee appointments:  Theresa Walske, Chair; Mike Furgal and Linda Ross

Approved the 10/2023 System Director job description
Approved the starting salary of $115,000 for the new System Director with the opportunity for a pay increase on 1/1/2025 upon completion of a satisfactory 6 month performance review and approval by the Board of Trustees

Present: D. Berland, B. Clendenning, P. Cox, S. Feith, N. Foth, M. Furgal, J. Honl, M. Nelson, G. Poulson, L. Ross, T. Walske, J. Wright

Absent:
Excused: T. Teelin

Recorder:  H. Moe

SCLS Staff Present: K. Goeden, M. Van Pelt

Call to Order: 12:22 p.m.  G. Poulson, President

            a. Introduction of guests/visitors:  None

            b. Requests to address the Board:  None

Approval of previous meeting minutes: 9/28/2023

a.   Motion:  S. Feith moved approved of the 9/28/2023 minutes.  M. Nelson seconded.
b.   Changes or corrections:  None

c.   Vote:  Motion carried.

Financial Statements:  K. Goeden provided a brief review of the financial statements.

Bills for Payments:  The payment amount is $426,954.39

a.   Motion:  L. Ross reviewed the bills for payment and moved approval.   M. Furgal seconded.

b.   Discussion:  None.

            c.    Vote:  Motion carried.

Committee Reports:  

a. Advocacy:  No report.

b. Bylaws: No report.
c. Personnel: J. Honl noted the Director Search Committee met to discuss the new director search.  November 8^th is the deadline for resumes to be received.  Questions will be created to rate the applications.  In person interviews will probably occur in January.

Presentation:   Financial Statements – K. Goeden. 

Action Items: 

a. Approve Nomination Committee Appointments: Theresa Walske, Chair; Mike Furgal and Linda Ross
i. Motion: M. Nelson moved approval of the Nomination Committee appointments.  S. Feith seconded.

ii. Discussion: None
iii. Vote: Motion carried.

b. Approve 10/2023 System Director job description

i. Motion: J. Honl moved approval of the 10/2023 System Director job description. T. Walske seconded.
ii. Discussion: None
iii. Vote: Motion carried.

c. Approve starting salary of $115,000 for the new System Director with the opportunity for a pay increase on January 1, 2025 upon completion of a satisfactory 6 month performance review and approval by the Board of Trustees.
i. Motion: J. Honl moved approval of a starting salary of $115,000 for the new System Director with the opportunity for a pay increase on January 1, 2025 upon completion of a satisfactory 6 month performance review and approval by the Board of Trustees.  M. Furgal seconded.

ii. Discussion: The salary allows growth and a month of overlap with 2 directors. 
iii. Vote:  Motion carried.

SCLS Foundation Report:   M. Van Pelt noted the committee will meet following the board meeting this month.  The Cornerstone had 33 attendees.  Year to date donations to the foundation is $10,873.00.  

System Director's Report:  You may view the System Director report online.  Dane County has approved two SCLS Board members, Chassitti Clark and Michael Howe, to the SCLS Board.

Discussion:

a. Future needs/issues facing the system, with a goal of applying this input to the hiring process. 
Issues:
Statewide delivery

Needs:

Business background/management skills

Understanding of politics among the systems

Administrative Council (AC) Report:  Met 10/19/2023.  You may view the minutes online. 

Information sharing: T. Walske noted the Cornerstone event was fun and the Waunakee staff were outstanding.  We were not charged to use the space.
WLA is this week. 

Adjournment:  1:18 p.m.

For more information about the Board of Trustees, contact Martha Van Pelt

BOT/Minutes/10/26/2023