South Central Library System Board of Trustees Minutes
12/28/2023, 12:15 p.m.

1650 Pankratz Street, Madison

Meeting held via Zoom & in person

Action Items: 
Approved the schedule of a special board meeting for January 12, 2024 to vote on the Director Search Committee’s recommendation.  It would be conducted 100% virtually and will be held at 10 a.m.

Present: M. Anderson, D. Berland, C. Clark, B. Clendenning, S. Feith, N. Foth, M. Furgal, J. Honl, M. Howe, M. Nelson, G. Poulson, L. Ross, H. St. Maurice, T. Walske, J. Wright

Absent: P. Cox
Excused:

Recorder:  H. Moe

SCLS Staff Present: K. Goeden, M. Van Pelt

Call to Order: 12:15 p.m.  G. Poulson, President

a. Introduction of guests/visitors:  Michael Anderson, newly elected Sauk County representative and Henry St. Maurice, newly elected Columbia County representative were introduced.

            b. Requests to address the Board:  None

Approval of previous meeting minutes: 11/17/2023

a.   Motion:  L. Ross moved approved of the 11/17/2023 minutes.  S. Feith seconded.
b.   Changes or corrections:  None

c.   Vote:  Motion carried. H. St. Maurice abstained.

Financial Statements:  K. Goeden provided a brief review of the financial statements.

Bills for Payments:  The payment amount is $993,960.83

a.   Motion:  G. Poulson reviewed the bills for payment and moved approval.   B. Clendenning seconded.

b.   Discussion:  None.

            c.    Vote:  Motion carried.

Committee Reports:  

a. Advocacy:  Wisconsin Library Legislative Day is February 6th.  All trustees are encouraged to attend. 

b. Bylaws:  G. Poulson noted the committee addressed the topic of non-committee members attending a committee meeting.  The change to the bylaws will be brought before the board for approval at the January meeting.

c. Nominations Committee:  T. Walske noted the following slate of 2024 officers will be presented to the board for approval in January.
  i. President:  Joan Honl
  ii. Vice President:  Mary Nelson
  iii. Secretary:  Susan Feith
  iv:  Treasurer:  Mike Furgal

d. Personnel:  J. Honl noted the committee selected 3 applicants to be interviewed in person for the System Director position.  The interviews will take place 11/8 and 11/9 and the questions and presentation topics have been determined.  A matrix system will be used to rate each of the applicants.

Action Items: 

a. Schedule a special board meeting for January 12, 2024 to vote on the Director Search Committee’s recommendation.  It would be conducted 100% virtually. 
i. Motion:  M. Anderson moved to approve to schedule a special board meeting for January 12, 2024 to vote on the Director Search Committee’s recommendation.   M. Howe seconded.  The board will meet at 10:00 a.m. virtually.
ii. Discussion: 
iii. Vote:  Motion carried.

SCLS Foundation Report:   M. Van Pelt noted the board will meet 1/25/2024.

System Director's Report:  You may view the System Director report online.  We received 75% of our state aid.  The delivery staff received an increase in pay in October 2023.  A building punch list walk through will occur today and the final inspection for the building will be next week.  If all goes well, we will receive a temporary order of occupancy.  This will allow delivery to move in! 

Administrative Council (AC) Report:  Met 12/14/2023.  You may view the minutes online. 

Discussion:

The 1/25/2024 board meeting will include a potluck lunch in the staff lounge starting at 11:00

2/22/2024 is the date of the SCLS Ribbon Cutting.  We are planning a 2:00 start.

Information sharing:

All mileage reimbursements for 2023 must be submitted in the next 2 weeks for payment before the financial books are closed for the audit. 

Forms submitted after the deadline will not be paid.

Adjournment:  12:49 p.m.

For more information about the Board of Trustees, contact Martha Van Pelt

BOT/Minutes/12/28/2023