South Central Library System Board of Trustees Minutes
3/28/2024, 12:15 p.m.

1650 Pankratz Street, Madison

Meeting held via Zoom & in person

Action Items: 

Approved the 2024 board meeting dates for November 22nd and December 20th

Present: B. Clendenning, S. Feith, N. Foth, M. Furgal, S. Garcia, J. Honl, M. Jorgensen, M. Nelson, L. Ross, H. St. Maurice, T. Walske

Excused:  M. Anderson C. Clark, M. Howe, G. Poulson, J. Wright

Absent: P. Cox
Recorder:  H. Moe

SCLS Staff Present: S. Schultz

Guest: K. Elchert, Director of McMillan Memorial Library

 

Call to Order: 12:15 p.m.  J. Honl, President

a.      Introduction of guests/visitors: 

b.      Changes/Additions to the Agenda:  None

            c.   Requests to address the Board:  None

Approval of previous meeting minutes: 2/22/2024 Minutes

a.   Motion:  S. Garcia moved approved of the 2/22/2024.  M. Nelson seconded.
b.   Changes or corrections:  None

c.   Vote:  Motion carried.

 

Financial Statements:  S. Schultz provided an overview of the financial statements.

 

Bills for Payments:  The payment amount is $503,131.98

a.   Motion:  B. Clendenning reviewed the bills for payment and moved approval.   N. Foth seconded.

b.   Discussion:  None.

            c.    Vote:  Motion carried.

 

Committee Reports:  

a. Advocacy:  No report
b. Confirm Personnel/Budget & Finance committee meeting dates on 6/13/24 and 8/15/24. Decide on time for each.  10:00 a.m. on 6/13, 1:00 p.m. on 8/15 

Action Items:

            a. Approval of the 2024 board meeting dates:  November 22nd and December 20th.

i. Motion:  M. Nelson moved approval of the November 22nd and December 20th board meeting dates.   S. Garcia seconded.
ii. Discussion:  None
iii. Vote:  Motion carried. 


System Director's Report:  You may view the System Director report online.  

SCLS Foundation Report:   Next meeting will meet April 25th. 


Administrative Council (AC) Report:  All Directors Met 3/21/2024.  You may view the minutes online. 

 

Information sharing:
a. Public emails from the board contact forms

                        From: Response Report no-reply@formassembly.com

                        Add to your contacts list for future emails is a solution

b.100% yes responses to 2023 System Effectiveness within Member Annual Reports

c. Submit audit related questions by 4/5/24 to K. Goeden or S. Schultz.  A question was raised how the current auditor was selected.

 

Information sharing:  B. Clendenning raised a question about protocol for absentees at the board meetings.

 

Adjournment:  12:49 p.m.

           

For more information about the Board of Trustees, contact Shannon Schultz

BOT/Minutes/3/28/2024