South Central Library System Board of Trustees Agenda
August 26, 2021 12:15 p.m.

4610 S. Biltmore Lane, Suite 101, Madison, WI  53718

In-person with virtual access also

On site attendance requires a mask

Web site: https://bluejeans.com/46103182019/webrtc (There is no password for participants).

If a participant is asked to download software, they can choose to bypass this (join via browser).

 

To attend by phone, call 1-866-226-4650 and use access code: 461-0318-2019

 Please remember to mute during the meeting.

 

Meeting Documents:  https://www.scls.info/committees/board-trustees/

 

1.         Call to Order

            a.         Introduction of guests/visitors

            b.         Changes/Additions to the Agenda

            c.         Requests to address the Board 

 

2.                  Approval of previous meeting minutes: 7/22/2021

 

3.                  Presentation and Approval of Bills for Payment: M. Nelson

 

4.                  Financial Statements: K. Goeden

 

5.                  Committee Reports

a.       Advocacy

b.      Personnel and Budget & Finance – recommendation to approve 2022 Budget and Budget Notes in September

c.       Recommendation to adjust System Director 2022 salary within 2022 budget

d.      SCLS 2022-2024 Strategic Plan (See action item)

 

6.                  Action Items

a.       Approve BCPL Borrowing Resolution

Resolution:

Form of Record
The following preamble and resolutions were presented by Board Member Jaime Healy-Plotkin and were read to the meeting.
By the provisions of Chapter 24 and Sec. 43.17 (9) (b) of the Wisconsin Statutes, all Federated public library systems may borrow money to accomplish any of its purpose, and,
By the provisions of Sec. 43.17 (9) (b) of the Wisconsin Statutes, the Board of Commissioners of Public Lands of Wisconsin is authorized to make loans from the State Trust Funds to Federated public library systems for such purposes.


THEREFORE, BE IT RESOLVED, that the South Central Library System, in the Counties of Adams, Columbia, Dane, Green, Portage, Sauk and Wood, Wisconsin, borrow from the Trust Funds of the State of Wisconsin the sum of Five Million Five Hundred Thousand and 00/100 Dollars ($5,500,000.00) for the purpose of financing construction of new SCLS  

Headquarters/Delivery facility and for no other purpose.


The loan is to be payable within 20 years from the 15th day of March preceding the date the loan is made.  The loan will be repaid in annual installments with interest at the rate of 4.00 percent per annum from the date of making the loan to the 15th day of March next and thereafter annually as provided by law.


RESOLVED FURTHER, that the outstanding amount of the Federated public library system’s state trust fund loan, together with all indebtedness of the system, may not exceed an amount equal to the system’s receipts for the prior fiscal year.
RESOLVED FURTHER, that no money obtained by the South Central Library System by such loan from the state be applied or paid out for any purpose except financing construction of new SCLS Headquarters/Delivery facility without the consent of the Board of Commissioners of Public Lands.


RESOLVED FURTHER, that in the case the Board of Commissioners of Public Lands of Wisconsin agrees to make the loan, that the President and Board Designee of the South Central Library System, in the Counties of Adams, Columbia, Dane, Green, Portage, Sauk and Wood, Wisconsin, are authorized and empowered, in the name of the library system to execute and deliver to the Commission, certificates of indebtedness, in such form as required by the Commission, for any sum of money that may be loaned to the library system pursuant to this resolution.  The President and Board Designee of the library system will perform all necessary actions to fully carry out the provisions of Chapter 24 and Sec. 43.17 (9) (b), Wisconsin Statutes, and these resolutions.

 

RESOLVED FURTHER, that this preamble and these resolutions and the aye and no vote by which they were adopted, be recorded, and that the Board Designee of the library system forward this certified record, along with the application for the loan, to the Board of Commissioners of Public Lands of Wisconsin.

b.      Approve and sign BCPL loan application

c.       Approve SCLS 2022-2024 Strategic Plan

 

7.         Presentation:  K. Goeden - SCLS Financial Statements

 

8.         SCLS Foundation Report: M. Van Pelt

9.         System Director’s Report: M. Van Pelt

 

10.       Discussion: none

                       

11.       Administrative Council (AC) Report: Met 8/19/2021

 

12.       Other Business: none

                       

13.       Information sharing:

           

14.       Adjournment:

 

Board Members

Nan Brien

Bill Clendenning

Philip Cox

Suma Menon Elwell

Nancy Foth

Mike Furgal

Jaime Healy-Plotkin

Joan Honl

Nancy Long

Mary Nelson

Rob Nelson

Gary Poulson

Theresa Walske

Kristi Williams

 

Enclosures:  Linked to Webpage

Circulation & ILL Statistics – July
Online Resources Usage Statistics by Library

System Director’s Report – July

Consultants, Delivery, ILS, Technology Reports
SCLS Strategic Plan
2019-2021 Strategic Plan review
2018-2021 Surveys Results Comparison

 

If you are unable to attend this meeting, please notify the system office at (608) 246-7970.

For more information about the Board of Trustees Meeting, contact H. Moe hmoe@scls.info

 

BOT/Agenda/8-26-2021