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10:00: Call to Order

10:02: Approval of previous meeting minutes: December 10, 2020

10:05: Reports:

· Update on real estate contract with David Haug and Lighthouse Commercial Real Estate - Marty

10:15: Discussion: (with Keller)

· Review and revise Discovery booklets (using December 10^th meeting minutes)

o Changes to square footage

o Edits by department

o Changes to common spaces

o Areas of savings

CONSENSUS (includes newly added consensus points as of 10/28/20)

· Flexibility

· Hybrid of remote and on site - not 100% either way for most staff.

· Design for job needs and requirements not staff member.

· Collaboration and/or individual work can be done at home or onsite as appropriate.

· Set schedules so everyone is accessible no matter where they are working.

· Need to maintain in-person relationships (work and personal).

· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

· Staff will maintain their individual offices, but offices will be more equitably sized.

· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

11:45: Homework for Next Meeting:

Topics tabled for Feb/March Meetings:

· Review criteria for evaluation of building sites and next steps

· Review photos of things we like design-wise to share with Keller

· Schedule Admin and Delivery meetings to discuss shared spaces – Brinnan, Tim, Heidi, Kerrie

· Start discussions with Deb, Rebekah, Devin, Rob, Mark Ibach regarding Deb’s level of involvement in interior design of new building

· Determine data center needs and size by February meeting

Next Meeting Date: 1/14/2021 at 1:00 p.m.

12:00: Adjournment

Parking Lot:

Need to create:

· Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”

For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?

Members:

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden SCLS HR & Finance Coordinator

Mark Ibach SCLS Consulting Services Coordinator

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Kristi Williams SCLS Board Trustee

Martha Van Pelt SCLS Director