Building Needs Assessment Work Group Minutes

January 14, 2021 1:00 p.m. – 2:00 p.m.

Virtual Meeting

 

Present:

Corey Baumann          SCLS Delivery Services Coordinator

Nan Brien                    SCLS Board Trustee

Kerrie Goeden             SCLS HR & Finance Coordinator

Mark Ibach                  SCLS Consulting Services Coordinator

Jesse Stewart              SCLS Fleet Manager

Vicki Teal                     SCLS Technology Services Coordinator                                 

Kristi Williams             SCLS Board Trustee

Martha Van Pelt         SCLS Director
                       

Call to Order:  1:03 by K. Goeden

 

Approval of previous meeting minutes:  January 7, 2021

a.     Motion by  N. Brien to approve the minutes

b.     Second by  K. Williams

c.      Approved

 

Reports: none

 

Discussion:

·       Revisit office sizes. 

o   10x12 is fine for standard size for majority of offices

o   10x12 can hold 1 or 2 staff members – allows flexibility for future growth

o   If we reduce most offices offices to 10x12 then we can reduce overall size by around 500 square feet

·       Follow up on need for after-hours access to restrooms and meeting room.

o   Meeting room can be located in a separate area of the building, as long as it has its own entrance and bathrooms accessible, and can be locked off from the rest of the operation.

o   We are open to concept of 2nd story with meeting room on the 2nd floor accessed by elevator

o   We are open to the meeting room located in the back or on the side of the building as well

o   This will allow other library groups to use the meeting room at night – service to members – Having it separate from the rest of the operation means SCLS staff does not have to remain with group

o   Meeting room with separate entrance/lobby is option

o   Goal is to build in flexibility of future use

·        Follow up on server room and space needs. 

o   Will be located on site.

o   Needs to be 1.5 x the size of our current server room

·       Criteria for evaluation of building sites before February meeting

Top Priorities:

 

o   Located on MUFN map

o   Easy highway/interstate access

o   Off street – free parking

Next Most Important Priorities:

o   Preferred South Madison or East side

o   Access to mass transit / on bus lines

o   Access to bike trails so staff can bike to work

o   Good cell coverage for all carriers

 

Nice to Have:

 

o   Easy access to restaurants and other services

 

 

 

Topics Tabled for March/April Meetings:

·       Review photos of things we like design-wise to share with Keller

o   Folder in shared drive  Z:\Meetings\Building Needs Assessment Workgroup\Reports and Documents\Photos

·       Schedule Admin and Delivery meetings to discuss shared spaces – Brinnan, Tim, Heidi, Kerrie

o   After audit and annual report- meet in March 2021

·       Discussions with Deb, Rebekah, Devin, Rob, Mark Ibach regarding Deb’s level of involvement in interior design of new building

 

Homework for Next Meeting: 

 

Next Meeting Date:  02/04/2021 at 10:00 a.m.

 

Adjournment: 1:40 pm

 

Parking Lot:

·       Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”

·       For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?

·       Create staff workgroup to help select interior furnishings