Building Needs Assessment Work Group Minutes
February 6, 2020
SCLS Headquarters, Badger Room
Martha Van Pelt
Meeting called to order by K. Goeden 10:00
Approval of previous meeting minutes: January 9, 2020
a. Motion by M. Ibach to accept the minutes with more details of decision making process included and that uner homework K. Goeden will contact the non-Design Build vendors who have been eliminated from consideration.
b. Second by N. Brien
RFI reports submitted by design-build firms were sent to workgroup in advance of meeting.
· Vogel Brothers
· Reviewed RFI documents
· Vicki created a matrix to record input on the documents. The group discussed their findings and items were put into the matrix.
· The Design Build teams emphasized budget and functionality over aesthetics. This is appealing to the group. We have heard from several local libraries about their poor relationships with and dominance by their architects. The architects were more interested in pushing their visions rather than listening to the library clients’ priorities. Architects did not provide ongoing costs to run the facilities.
Discussed the workgroup’s criteria for evaluation and selection process for Building Vendors:
Preference given to a Local company
Public works project or library building project experience
Familiar with WI statutes and public bidding process
Design Build firm
Recommended to SCLS
Willing to work within our restraints (budget)
Feb – April evaluation of RFIs & information from original presentations and possible follow up with vendors
April assign numerical evaluation with the goal of narrowing down the list of vendors; develop reference questions, then call references before May meeting
May Discuss checked references
June Site visits
July Site visits
August Decide on Design-Build vendor
Homework for Next Meeting:
Marty will contact an attorney for a review of our process and upcoming steps.
Assignments of topics to fill in matrix located on shared drive for every builder
Using documentation from RFI only due for March meeting
Budget K. Goeden
1st question C. Baumann & J. Stewart
2nd question C. Baumann & J. Stewart
Last 3 questions M. Ibach
Tools for Design Process V. Teal Lovely
Communication V. Teal Lovely
Public Bidding M. Van Pelt
Will discuss updated matrix at March meeting
Due April: Add presentations info to matrix
Next Meeting Date: 3/5/20 at 10:00 a.m.
Adjournment: 12:24 pm
Need to create:
· Location report
· Detailed design report
· Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”
For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?
· SUN Expansion
· Collaborative projects – continue to consider options