Building Needs Assessment Work Group Agenda
February 16, 2023 1:00 – 3:00 pm
Hybrid Meeting: SCLS staff to attend in person at 4610 S. Biltmore
Lane, Chester Room;
Others to attend in person or Virtual Via
BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1. Phone: 1-866-226-4650 and use access
code: 461-0318-2019.
a. Press the # button to enter meeting as
a participant.
2. Web site:
https://bluejeans.com/46103182019/webrtc
a. There is no password for participants.
b. If a participant is asked to download
software, they can choose to bypass this (join via browser).
1:00: Call to
Order
1:02: Approval
of previous meeting minutes: February
2, 2023
1:05: Reports:
o City
of Madison 2/13/23 Plan Commission Meeting Update
o Moving
Committee Update
o Cubicles
Update
o AT&T
Update
o BCPL
Loan Update
§
2/13/2023 City of Madison Plan Commission – Keller
submit plans
§
2/28/2023 City of Madison Common Council
§
3/2/2023 Open bids – at Pankratz
Street building
§
3/7/2023 Review bids
§
3/23/2023 SCLS Board approve subcontractors (packet
out 3/16)
§ 4/1/2023 Start construction
1:45: Discussion:
o Data
Center
§ Fire
Suppression equipment order
§ CT
Cabinet and Panel – Viking Electric
§ MUFN
install updates?
§ MG&E
and transformer updates
Option D: Purchase office building and continue to lease
Delivery
This would be the option if the Pankratz
bids come in over budget.
We have $7 million in financing confirmed.
Topics tabled for Upcoming meetings:
·
Schedule Admin and
Delivery meetings to discuss shared HR and filing spaces
·
Outline plan of how SCLS will operate during
construction post Memorial Day.
CONSENSUS (includes
newly added consensus points as of 10/28/20)
·
Flexibility
·
Hybrid of remote and on site - not
100% either way for most staff.
·
Design for job needs and requirements
not staff member.
·
Collaboration and/or individual work
can be done at home or onsite as appropriate.
·
Set schedules so everyone is
accessible no matter where they are working.
·
Need to maintain in-person
relationships (work and personal).
·
The “team” at SCLS is 50+ people with
several smaller teams; admin, delivery, tech, ILS and consultants.
·
Staff will maintain their individual
offices, but offices will be more equitably sized.
·
Collaborative space will be added
(labs, shared soft spaces) and other common spaces such as the work room,
deliverables room and meeting room sizes will be reduced to accommodate the new
spaces.
·
Staff will be allowed to work remotely
and/or in the office as their positions and duties allow with the understanding
that there will be times all staff are required to report in person in order to
facilitate and maintain staff working relationships.
Homework for Next Meeting:
1) M. Van Pelt will find new person to read bid at
opening.
2) V. Teal Lovely will ask W. Allington
to get SCLS on the MUFN schedule for installation.
3) D. Flanigan and V. Teal
Lovely will contact Dan at MUFN about what to do with Charter.
Next Meeting:
March 2, 2023 10:00 am – 12:00 pm, with
bid opening to follow at 1:00 pm at 1650 Pankratz St.
3:00: Adjournment
Parking Lot:
·
Notify Michelle Drea at the
City of Madison Assessor’s office when we purchase a site. mdrea@cityofmadison.com
·
Apply for tax exemption
Members:
Jean Anderson SCLS
Consulting Services Coordinator
Corey Baumann SCLS
Delivery Services Coordinator
Nan Brien SCLS
Board Trustee
Kerrie Goeden SCLS HR & Finance
Coordinator
Deb
Haeffner SCLS
Building Consultant
Gary Poulson SCLS
Board Trustee and Chair
Jesse Stewart SCLS
Fleet Manager
Vicki Teal SCLS
Technology Services Coordinator
Martha Van Pelt SCLS
Director