Building Needs Assessment Work Group Agenda

March 2, 2023 10:00 a.m. – 12:00 p.m.

In-Person Meeting Only (no virtual option) at 1650 Pankratz Street, Madison

Bid Opening to Follow at 1:00 PM

10:00:    Call to Order

10:02:    Approval of previous meeting minutes:  February 16, 2023

10:05:   Reports:

o Data Center Update

§ MUFN

§ CT Cabinet and Panel

§ MG&E - Transformer

o Moving Committee Update

• Timeline Update

§ 2/28/2023 City of Madison Common Council

§ 3/2/2023 Open bids – at Pankratz Street building ; Joan Honl will read bids BNAW meeting at Pankratz

§ 3/7/2023 Review bids 2:00 pm

§ 3/23/2023 SCLS Board approve subcontractors (packet out 3/16)

§ 4/1/2023 Start construction

§ Groundbreaking 

· During Natl Library Week at Pankratz, tentatively 4/24/23

10:20:    Discussion:

o Review Today’s Bid Process

o Set up for Public Bid Opening

Remaining List of Options to Consider:

Option D: Purchase office building and continue to lease Delivery  

We have $7 million in financing confirmed.

Topics tabled for Upcoming meetings:

· Schedule Admin and Delivery meetings to discuss shared HR and filing spaces

· Outline plan of how SCLS will operate during construction post Memorial Day.

Homework for Next Meeting: 

Next Meeting:  March 16, 2023

12:00:    Adjournment

Parking Lot: 

Members:

Jean Anderson                  SCLS Consulting Services Coordinator

Corey Baumann                SCLS Delivery Services Coordinator

Nan Brien                            SCLS Board Trustee

Kerrie Goeden                   SCLS HR & Finance Coordinator

Deb Haeffner                     SCLS Building Consultant
Gary Poulson                     SCLS Board Trustee and Chair

Jesse Stewart                     SCLS Fleet Manager

Vicki Teal                             SCLS Technology Services Coordinator                                   

Martha Van Pelt               SCLS Director