Building Needs Assessment Work Group Agenda

March 5, 2020 10:00 a.m. – 12:00 p.m.

SCLS Headquarters

Badger Room

Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group/2019-12-19

To phone into a meeting: 866-226-4650 (access code: 461-0318-2019 #)

10:00: Call to Order

10:02: Approval of previous meeting minutes: February 6, 2020

10:05: Reports:

· Attorney Input regarding BNAW process: Marty

10:10: Discussion:

· Review the matrix updated with the RFI document information.

RFI reports submitted by design-build firms were sent to workgroup in advance of February meeting and are saved on the shared drive in the February 2020 BNAW meeting folder and in the BNAW main folder under Builder and Site Prospects.

1. Keller

2. Tri-North

3. Sullivan

4. Newcomb

5. Vogel Brothers

· Develop numerical evaluation scale to use at the April meeting to assess the builder information from presentations and RFIs that has been compiled into the matrix.

11:45: Homework for Next Meeting:

· Add builder presentations information to the matrix

Timeline:

Feb – April evaluation of RFIs & information from original presentations and possible follow up with vendors

April assign numerical evaluation with the goal of narrowing down the list of vendors; develop reference questions, then call references before May meeting

May Discuss checked references

June Site visits

July Site visits

August Decide on Design-Build vendor

Next Meeting Date: 4/2/20 at 10:00 a.m.

12:00: Adjournment

Parking Lot:

Need to create:

· Location report

· Detailed design report

· Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”

For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?

· SUN Expansion

· Collaborative projects – continue to consider options

Members:

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden  SCLS HR & Finance Coordinator

Mark Ibach SCLS Consulting Services Coordinator

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Kristi Williams SCLS Board Trustee

Martha Van Pelt SCLS Director