Building Needs Assessment Work Group Minutes

March 7, 2023 2:00 pm.

4610 S. Biltmore Lane, Madison WI, Chester Room

Members:

Jean Anderson SCLS Consulting Services Coordinator

Corey Baumann SCLS Delivery Services Coordinator

Kerrie Goeden SCLS HR & Finance Coordinator

Deb Haeffner SCLS Building Consultant
Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Martha Van Pelt SCLS Director

Guests:

Susan Feith SCLS Board Trustee

Devin Flanigan Keller Inc.

Absent:

Gary Poulson SCLS Board Trustee and Chair

Nan Brien SCLS Board Trustee

1. Call to Order

a. Introduction of guests/visitors

Susan Feith, Devin Flanigan

b. Changes/Additions to the Agenda

None

c. Public comments

None

2. Approval of previous meeting minutes: March 2, 2023

a. Motion by J. Stewart to approve the minutes

b. Second by J. Anderson

c. Approved

3. MOTION TO GO INTO CLOSED SESSION read by K. Goeden, second by M. Van Pelt

A. Pursuant to Wisconsin Statute 19.85(1) (e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The bids received for the Pankratz building project will be reviewed. Devin Flanigan of Keller Inc. is invited to attend the closed session to present an analysis of the bids received.

Roll Call Vote

Jean Anderson yes

Corey Baumann yes

Kerrie Goeden yes

Deb Haeffner yes

Jesse Stewart yes

Vicki Teal yes

Martha Van Pelt yes

Motion approved.

Participants

Jean Anderson

Corey Baumann

Kerrie Goeden

Deb Haeffner

Jesse Stewart

Vicki Teal

Martha Van Pelt

Susan Feith

Devin Flanigan

4. MOTION TO RETURN TO OPEN SESSION

5. Announcements and/or Action Regarding Closed Session Discussions

6. Action Items:

a. Recommend to the SCLS Board to approve bid package for Pankratz project with recommended subcontractors from Keller on March 23, 2023

b. Recommend to the SCLS Board to authorize amendment to Keller GM A133-2019 contract

c. Recommend to the SCLS Board to Authorize appropriate SCLS board member to sign contracts

d. Recommend to the SCLS Board to accept alternate bid of office pods of $118,000

e. BNAW will look for additional funding and cost reductions to further reduce the project cost prior to the SCLS Board meeting.

I. Motion by M. Van Pelt to accept all 5 action items

II. Second by Vicki Teal Lovely

III. Approved

7. Adjournment 3:30 pm